A Work Session of the Borough Council of the Borough of Avalon Was Held On

7093 August 13, 2014

A Work Session of the Borough Council of the Borough of Avalon was held on Wednesday, August 13, 2014 at 7:00 p.m. in the Meeting Room, 3100 Dune Drive, Avalon, New Jersey.

Attendance: Public ------8 Reporters ------2

The Meeting was called to order by Council Vice President Dean.

Pledge of allegiance.

Roll call: Council President Covington Absent Council Vice President Dean Present Councilman Ellenberg Absent Councilwoman Hudanich Present Councilman McCorristin Present

Council Vice President Dean updated the public with the good news that Council President Covington has returned home from the hospital.

Also present:

Scott Wahl, Business Administrator James A. Waldron, Assistant Business Administrator Stephen D. Barse, Esquire, Borough Solicitor James V. Craft, Chief Financial Officer William Macomber, Director of Public Works/Utilities Police Captain Jeffrey Christopher Paul Short, Code Enforcement Officer Thomas R. Thornton, P.E., Borough Engineer, Hatch Mott Macdonald, LLC

Notice of this Work Session was included in the Annual Schedule of Meetings dated June 25, 2014. It was given to the news media and posted on the Official Bulletin Board as required by law.

Council Vice President Dean read the Open Public Meetings Act Announcement.

Discussion regarding Resolution authorizing the Business Administrator to submit an application to the Cape May County Open Space Program for Athletic Track at the Avalon Elementary School.

Scott Wahl, Business Administrator, explained the proposed application is for a 1/8th mile track with a fitness station and new basketball court. He indicated the School owns the property but the application will be made by the Borough since the property has been maintained by the Borough for several years. He said if approved the Borough will finance the construction costs and be reimbursed from the Cape May County Opens Space Program. He said all soft costs will be absorbed by the School as well as all expenses for future maintenance. He said this will be the only 1/8th mile track in Cape May County and the only track in the greater 7 mile beach area. He commented several letters of support will accompany the application from the Avalon Senior Citizens Organization, Avalon Senior Center, Avalon Recreation Department, Avalon Chamber of Commerce, American Legion Post 331, Avalon Library, 7Mile Business & Community Association and the Avalon Home and Land Owners Association. He said the anticipated schedule would include a presentation to the County Open Space Board the last week of September with a potential decision before Christmas. He said if approved the work would be completed before Memorial Day weekend 2015.

Council agreed to proceed and a Resolution has been placed on the Regular Meeting agenda for this evening. 7094 August 13, 2014

Discussion regarding a request by Cape May County for a temporary construction easement for road improvements on County Road 619 (Ocean Drive).

Scott Wahl, explained the County will be need a temporary construction easement in order to make an application to the federal government for some road work on Ocean Drive as you approach the Townsend’s Inlet bridge. He said the County has estimated this project will cost $10 Million Dollars. He said the County will need a temporary easement so the work can be completed if the funding is granted. He stated the goal of the project is to solve some of the flooding and road breakups that occur during severe coastal storm events. He said the construction schedule could start as early as November 1st and last through April 1st and would necessitate a road closure on or about December 1st leading to the bridge.

Councilman McCorristin asked if the Borough can anticipate the completed project before Memorial Day.

Scott Wahl, responded yes unless there are severe weather delays.

Council agreed to proceed and a Resolution has been placed on the Regular Meeting agenda for this evening.

Discussion regarding Resolution amending the Cash Management Plan.

James V. Craft, Chief Financial Officer, explained the need for the change was due to a change in personnel.

Council agreed to proceed with a Resolution to be prepared for the August 27, 2014 Regular Meeting.

Discussion regarding resolution requesting approval of items of revenue and appropriations, (N.J.S.A. 40A:4-87), Cape May County Open Space Program for 39 th Street Playground and Dune Trail.

James V. Craft, explained this resolution will amend the budget to reflect the grant.

Council agreed to proceed with a Resolution to be prepared for the August 27, 2014 Regular Meeting.

Discussion regarding bids received and resolution authorizing award of contract for Reconstruction of Fourth Avenue, Contract M-100.

Thomas R. Thornton, P.E., Borough Engineer, Hatch Mott Macdonald, LLC, stated the bidding was very competitive. He said South State, Inc. submitted the lowest bid of $434,050.53 which is 9% under the engineers estimate. He stated awarding the contract this evening will allow for an early start for the project before the possible winter weather conditions. He indicated the fee for Hatch Mott to provide construction engineering services is on a reimbursable basis not to exceed $48,000.00.

Council agreed to proceed with the award of contract. A Resolution authorizing the award of contract has been placed on the Regular Meeting agenda for this evening. A Resolution for Hatch Mott MacDonald’s services in connection with this contract to be prepared for the August 27, 2014 Regular Meeting. 7095 August 13, 2014

Discussion regarding extension of premises for Whitebrier Beach Club, Inc., t/a Whitebrier, 255 21 st Street and Z21 Corp, t/a Princeton, Sea Grill and Circle Tavern for an Oktoberfest to be held on October 4, 2014.

Council reviewed the applications submitted by Whitebrier Beach Club, Inc., t/a Whitebrier and Z21 Corp, t/a Princeton, Sea Grille and Circle Tavern. The Police Chief, Detective Sergeant, Fire Chief and Code Enforcement Official also reviewed and signed off on this event provided they abide by the same special conditions as last year. Council approved the applications with the following special conditions to be imposed: Special Conditions for Z21 Corp, t/a Seagrille, Princeton Grill & Circle Tavern:

1. The time of the Extension of Premises Permit shall be from 11:00 a.m. to 7:00 p.m.

2. Any and all necessary State, County and Borough permits and/or approvals will be obtained for this event, including but not limited to, any tent over 30’x30’, if a temporary stage is constructed for the band and if cooking of food is to be done outside.

3. Live music shall be permitted from 1:30 p.m. to 5:00 p.m. Amplified music shall be permitted from 12:00 p.m. to 7:00 p.m.

4. There shall be no more than two (2) vendor tents put together and there shall be a minimum of a five (5) foot separation between one (1) or two (20 tent set ups.

5. Alcoholic beverages shall only be permitted in “Oktoberfest” mugs or “Green Ware” plastic cups. Non-alcoholic beverages shall only be permitted in original cans or bottles.

6. There shall be a minimum of three (3) Identification check stations for alcohol located separate from the bars and wristbands shall be required.

7. Clean up from the event shall begin at 7:00 p.m. and shall include 20th and 21st Streets between Dune Drive and Ocean Drive, the 20th Street Municipal Parking Lot, Veteran’s Plaza and the 9/11 Memorial.

Special Conditions for Whitebrier Beach Club, Inc., t/a Whitebrier:

1. The time of the Extension of Premises Permit shall be from 11:00 a.m. to 7:00 p.m.

2. Any and all necessary State, County and Borough permits and/or approvals will be obtained for this event, including but not limited to, any tent over 30’x30’, if a temporary stage is constructed for the band and if cooking of food is to be done outside.

3. Live music shall be permitted from 1:30 p.m. to 5:00 p.m. Amplified music shall be permitted from 12:00 p.m. to 7:00 p.m.

4. There shall be no more than two (2) vendor tents put together and there shall be a minimum of a five (5) foot separation between one (1) or two (20 tent set ups.

5. Alcoholic beverages shall only be permitted in “Oktoberfest” mugs or “Green Ware” plastic cups. Non-alcoholic beverages shall only be permitted in original cans or bottles.

6. There shall be a minimum of three (3) Identification check stations for alcohol located separate from the bars and wristbands shall be required.

7. Applicant shall ensure that the Whitebrier property Fire Department Connection (FDC) is accessible by the Avalon Volunteer Fire Department. 8. Clean up from the event shall begin at 7:00 p.m. and shall include 20th and 21st Streets between Dune Drive and Ocean Drive, the 20th Street Municipal Parking Lot, Veteran’s Plaza and the 9/11 Memorial. 7096 August 13, 2014

Discussion regarding bid received for Sale of Borough property located adjacent to 279 26 th Street.

Stephen D. Barse, Esquire, Borough Solicitor, stated one bid was received in the amount of $96,500.00 which was $200.00 in excess of the minimum bid. He said the bid is in order and is conditioned upon getting subdivision approval from Planning Board. He recommends confirming the sale by Resolution tonight.

Council agreed to proceed and a Resolution has been placed on the Regular Meeting agenda for this evening.

Discussion on proposed flood plain ordinance change.

Salvatore DeSimone, Flood Plain Manager, proposed a change in language in Chapter 19 Flood Damage Prevention. He said adding the additional language of (Conditional Letter of Map Revision with fill (CLOMR-F) and Letter of Map Revision with fill (LOMR-F) to Section 19-8.2 can be a potential gain of a total of 780 points which could possibly be another classification jump for the Borough which is now receiving 25%. He said time is of the essence for introduction of the Ordinance amendment.

Councilman Hudanich, commented it is consistent with what the Borough has in place and suggested moving as quickly as possible.

Council agreed to proceed with an Ordinance Amending Chapter XIX Flood Damage Prevention to be prepared for introduction at the August 13, 2014 Regular Meeting.

Public Comments:

Motion made by Councilman McCorristin, seconded by Councilman Vice President Dean to adjourn the Work Session.

ROLL CALL VOTE: Council Vice President Dean Aye Councilman Ellenberg Absent Councilwoman Hudanich Aye Councilman McCorristin Aye Council President Covington Absent

Work Session adjourned at 7:25 p.m.

Respectfully submitted,

______Marie J. Hood, Assistant to Borough Clerk

______Richard E. Dean, Council Vice President