Contracting Field Monitors Template for SSA with Organization

Humanitarian Performance Monitoring Toolkit and Guide Updated 03 Aug 2012

Contracting Field Monitors – Template for SSA with Organization

UNITED NATIONS CHILDREN'S FUND

Terms of Reference for Institutional Consultancy “Field Monitor and Reporters”

1. Programme information: Programme (No. & Name) : Project (No. & Name) : Sub-project (No. & Name) :

2. Purpose of assignment (Attach background documents, if necessary):

 Brief details of Humanitarian Situation  Brief details of UNICEF interventions in humanitarian situation  Brief detail on UNICEF humanitarian monitoring  Overview of Role and requirements of Field Monitors: objective, purpose, timeframe, numbers etc.

3. Duty Station:

Supervisor: UNICEF Position / Unit /Section / Location

5. Major tasks to be accomplished: Following is an example that can be adapted to suit the country / humanitarian context

a. Provide a team of Field monitors able to conduct monitoring and reporting based of UNICEF interventions with a Coordinator to manage the day-to-day operations.

b. Ensure regular monitoring of UNICEF interventions in operational areas (in close consulations and guidance from UNICEF) with timely, weekly reports on:

i) Delivery of UNICEF supplies to end-users (i.e. tracking of UNICEF supplies from UNICEF warehouse to the end user, identifying any delays, bottle necks and undelivered supplies)

ii) Specific issues/difficulties with regard to the UNICEF programme response (WASH, Health, Nutrition, Education, Child Protection) including the effectivness of the approach from the view of the end-user.

iii) The progress and performance of UNICEF cooperating and implementing partners

iv) The unmet needs of women and children in the affected areas

v) Key emergeing issues arising from Field monitoring, any social issues affecting children or young, girls and women in general and any other related issues in the field,

1 Humanitarian Performance Monitoring Toolkit and Guide Updated 03 Aug 2012

inluding outbreaks, malutrition etc.

vi) Any special assignments required by the management in regards to quick assessments, in-depth analysis of specific case/s

vii) Regular meetings between Field Monitors and UNICEF programme staff for direct feedback / discussion. (Frequency to be determined with UNICEF provincial office) 6. End Products Following is an example that can be adapted to suit the country / humanitarian context

Weekly summary report in the agreed format including:

a. Supply distribution and delivery progress (end-use information with identified gaps) b. Progress of program response and intervention c. Emerging issues d. Progress and performance ofUNICEF cooperating / implementing partners e. Original Field monitor reports for reference

7. Time Frame/Duration:

8. Qualification/Special Knowledge/experience: (to be worked out)

 Registered organization, preferably assessed by the UN with its own office and qualified staff and able to undertake fulltime assignment at the specified provincial project areas  At least five years experiences with capacity to carry out field monitoring and reporting of development/humanitarian interventions with reference to similar projects  Trained and qualified female and male (50% each) staff available for monitoring and reporting (young energetic people with graduation from university/institute, good endurance for rough conditions, and good communication in local ethnic languages)  Capacity to arrange all the logsitical arrangements for field staff, training and actual field work  Willingness to undertake the assingment in the given time period

9. Estimated Costs: Esimated budget for 40 Field Monitors + 5 coordinators for 30 weeks

Number of Estimated Cost for X Field Monitors Average cost per months Province (Jan-Jul 2011) person USD

NB. Above figure includes all logsitics costs and US 20/week/Field Monitor cellphone airtime 10. Payment Schedule:

 30% upon signing of contract and initial hiring and training of staff

 40% end of the fourth month, subject to receipt of satisfactory timely, weekly summary reports with accompanying background documents (original Field monitor reports) and satisfactory organizational performance appraisal carried out by provincial PME and verified by Chief Field Office.

 30% end of the contract period, subject to receipt of satisfactory timely, weekly summary reports with accompanying background documents (original Field monitor reports) and satisfactory organizational performance appraisal carried out by provincial PME and verified by Chief Field Office.

11 Prepared by:

Name Signature:______

PME Officer Date:

12. Cleared by:

Supply Officer Date: 13.. Approved by:

UNICEF Representative Date:

Contracting Field Monitors – Template for Individual staff SSA UNICEF Terms of Reference for Individual SSA

Position Title: Field Monitor

Location:

Duration:

Reports to: Planning, Monitoring and Evaluation Section

Justification

Brief details of Humanitarian Situation

Brief details of UNICEF interventions in humanitarian situation

UNICEF is committed to effective transparent decision-making processes that are evidence-based and facilitate timely and predictable humanitarian response. Furthermore, UNICEF is a results-based organization. The broader humanitarian sector, largely through the IASC and the humanitarian reform agenda, is committed to ensuring that the humanitarian sector continues to strive to be more accountable in terms of results and impact in humanitarian response.

Brief detail on UNICEF country specific humanitarian monitoring

Overview of Role and requirements of Field Monitors: objective, purpose, timeframe, numbers etc.

Scope of work

As part of a UNICEF managed team of Field Monitors ensure regular monitoring of UNICEF interventions in operational areas with a focus on: i) Delivery of UNICEF supplies to end-users (i.e. tracking of UNICEF supplies from UNICEF warehouse to the end user, identifying any delays, bottle necks and undelivered supplies) ii) Specific issues/difficulties with regard to the UNICEF programme response (WASH, Health, Nutrition, Education, Child Protection) including the effectivness of the approach from the view of the end-user. iii) The progress and performance of UNICEF cooperating and implementing partners iv) The unmet needs of women and children in the affected areas

4 Humanitarian Performance Monitoring Toolkit and Guide Updated 03 Aug 2012 v) Key emergeing issues arising from Field monitoring, any social issues affecting children or young, girls and women in general and any other related issues in the field, inluding outbreaks, malutrition etc. vi) Any special assignments required by the management in regards to quick assessments, in- depth analysis of specific case/s vii) Regular meetings between Field Monitors and UNICEF programme staff for direct feedback / discussion. (Frequency to be determined with UNICEF provincial office)

Major duties, responsibilities and expected results

Major duties and responsibilities Expected results 80%  Field Visits to UNICEF operational areas to undertake Record of performance of monitoring activities UNICEF interventions

10%  Production of Field Visit reports  Timely Field Visit Reports

5%  Debrief with PME and programme sections  Direct feedback of Field Visits to UNICEF 5%  Ongoing orientation on UNICEF programme  Improved knowledge of interventions UNICEF work

Desired background and experience

 At least five years of work experiences with capacity to carry out field monitoring and reporting of development/humanitarian interventions with reference to similar projects  Trained and qualified female and male (50% each) staff available for monitoring and reporting (young energetic people with graduation from university/institute, good endurance for rough conditions, and good communication in local ethnic languages)

Management

The post falls under the supervision/management of the Planning, Monitoring and Evaluation Section (or similar CO arrangement).

The post will work in collaboration with the following, in particular:  Programme Sections  Supply and Logistics  UNICEF PCA Partners

Submissions

Interested candidates should send their CV to ______