Minutes of the Windsor Locks Housing Authority s4

MINUTES OF THE WINDSOR LOCKS HOUSING AUTHORITY

Tuesday, February 7, 2012 7:00 P.M. 120/124 Southwest Avenue Windsor Locks, CT 06096

The Windsor Locks Housing Authority met in Regular Meeting Tuesday, February 7, 2012 at 120/124Southwest Avenue, Windsor Locks, CT, 06096 at 7:00 P.M., the date, time and place duly established for the holding of such meeting. The meeting was called to order at 7:00 P.M. by William Hamilton, Chairman.

ROLL CALL The following were present: William Hamilton, Chairman; Gary McGuire, Vice Chairman Commissioner; John Ferrari, Commissioner; Carl Philbrick, Commissioner; Sister Helen Ryan, Tenant Commissioner; Jaimie Mantie, Executive Director.

PUBLIC Joyce Welch, 13 Grove St. Apt. B101, Windsor Locks, CT 06096 Linda Cray, 124 Southwest Ave. Apt. S23, Windsor Locks, CT 06096

MINUTES Gary McGuire, Vice Commissioner, made a motion to approve the minutes seconded by Sr. Helen Ryan, Tenant Commissioner; to approve the minutes of the Tuesday, January 3, 2012 meeting as mailed, said minutes were approved unanimously. John Ferrari, Commissioner, made a motion to approve the minutes seconded by Carl Philbrick, Commissioner; to approve the minutes of the Tuesday, January 24, 2012 Special Meeting as mailed, said minutes were approved unanimously.

PUBLIC INPUT

UNFINISHED BUSINESS 2012 Laundry Charge. Jaimie Mantie, Executive Director reported Automatic Laundry is preparing a quote for new energy efficient machines. Linda Cray, 124 Southwest Ave. Apt. S23, Windsor Locks, CT stated she would like to have a timer on the laundry machines, to tell how much time is left for the loads.

NEW BUSINESS  Update on Generators. Ms. Mantie, Executive Director reported F.M. Generators did come out to evaluate the buildings, and they are looking at diesel instead of gas powered generators. They are the only company available so far; all other companies stated they are too busy for at least six months. She needs two other quotes to make a decision. Carl Philbrick, Commissioner asked her to contact Dan Riley of Riley Electric to get a quote for the generators. William Hamilton asked her to contact P.J. Lodola & Sons, Inc. of Windsor, CT for another quote. Ms.

Mantie stated financing for the generators will have to come from reserves for all buildings. She has applied for other funding as well.  Update on WLHA Disaster Preparedness Plan. Ms. Mantie, Executive Director reported she has contacted Vic Puia and sent him the 88 page disaster plan. Mr. Puia responded in an email: “Jaimie, Have not had a chance to look at your plan yet. I am very busy preparing numbers for Storm Alfred for FEMA. I will try to get to you before your next meeting. If I can’t it will have to be done for the March meeting. Vic Puia.” Mr. Hamilton, Chairman asked about holding two tenant meetings for information on Disaster Preparedness. Mr. Hamilton, Chairman stated magnetic cards for tenant emergency information, will be provided for residents to be posted on their refrigerators, and they are working with a company for stickers on doors for residents using oxygen. He stated he is looking into a visiting nurse or a paramedic to come and help residents fill out their emergency information cards.  Quarterly financials as of 12/31/2011. Ms. Mantie, Executive Director reported she has a copy of the Southwest report available for the state. Board members received their copy.  Draft Audit Report for 6/30/2011. Ms. Mantie, Executive Director reported the report from Hurley, O’Neil and Company, P.C. showed No Findings. The report covers: state, federal, and section 8.  Notification of Funding (NOFA) Opportunity. Ms. Mantie reported funding opportunity from CHFA-small improvement up to $25,000, with the town matching the funds. A second opportunity DECD of $25,000 with no town matching funds required closes in March. She is asking the CIAC Board for the matching funds for the parking lot and additional funds for generators. Ms. Mantie stated she needs a letter by March 1st, for the town’s commitment for the matching funds of $25,000.  Joyce Welch, 13 Grove St, Apt. B101, Windsor Locks, CT stated she came to observe the meeting and is considering the position of Tenant Commissioner. Sr. Helen Ryan spoke of her being a go-between with the residents and the board. Ms. Mantie stated the position must be posted and a possible vote will be needed to fill the position. An outside company will have to be hired to hold the election if the lesser of 10% or 75 tenants would be needed to contest the position. There are approximately 243 Federal, State, and Section 8 residents. HUD rules state they exclude State and Section 8 residents; the State rules state all tenants can be considered. Attorney Elliott stated there must be a public notice, and residents would have to petition to be considered. Ms. Mantie stated she is looking into the town putting out a public notice through the selectman’s office. Ms. Mantie stated she will post everything, and the information that the required 10% or 75 whichever is less can petition for an election. The Housing Authority can then appoint the Tenant Commissioner if the requirements are not met. Joyce Welch, 13 Grove St. Apt. B101, Windsor Locks, CT asked what is involved and what will be required of the Tenant Commissioner. The board answered her questions about attending meetings, privacy consideration, reading the commissioner handbook, attending educational seminaries, and being available and taking notes and information to and from the tenants.

Ms. Mantie, Executive Director asked if a policy should be considered for privacy laws and the appointment of the Tenant Commissioner.  William Hamilton, Chairman asked to go to Executive Session for the Discussion of Employee Matters at 7:38 P.M. Jaimie Mantie, Executive Director was asked to attend. Executive Session ended at 7:55 P.M.

ADJOURNMENT There being no further business to come before the meeting, upon a motion by Gary McGuire, Vice Chairman Commissioner; and seconded by John Ferrari, Commissioner; the meeting was adjourned at 8:10 P.M.

Respectfully Submitted,

______Diane D. Allen, Recording Secretary

Attest: ______(SEAL) Jaimie Mantie, Executive Director