SmithStone HOA Board Meeting April 25, 2007

Board members present were Dan Grimm, Jim Bailey, James Fisher, Tom Freeman, and Brian Rabalais. Jennifer Foster represented Hawthorne Management Co.

Dan called the meeting to order at 6:32 PM.

Jim moved and James seconded that the minutes of the March meeting be approved. The motion carried unanimously.

Dan summarized the meeting process and order.

Community Items  Daniel and Kylie Parrott showed the Board plans for a house they intend to build in the community. Dan told them that Randy Baker is the person who currently must approve new house plans.  Darla Dixon and Robert Johnson asked what the repercussions would be if an above ground pool were erected. Dan and James explained that an above ground pool is prohibited by the CC&R’s, and that if such a pool were erected, the Board would follow the standard procedure for a CC&R violation. They said that ultimately such situation would lead to legal action. They explained that some structures were erected before the Board was constituted and these were grandfathered, but that since the Board’s institution, the CC&R’s have been strictly followed.  Darla asked what the process is for changing the CC&R’s. The Board explained that changing the CC&R’s required a two-thirds vote of the members at a meeting where two-thirds were present or represented by proxies.  Robert asked if the Lake Access may involve legal problems. Dan said that that issue is debatable.

New Business Orell emptied and cleaned the fountains. Dan moved and Jim seconded that the Board accept Orell’s bid of $75 a month to maintain the fountains. The motion carried unanimously.

Old Business  Dan presented a drawing of the Lake Access sign.  James moved and Tom seconded a motion authorizing the purchase of two signs at $225 each and that the signs be displayed on the gazebo. The motion carried unanimously.  Pruning and planting along Green Point and Smith Cove have been completed.  Orell will begin work on Smith Pond area this week. Besides clearing scrub, he will also add rip rap.  The pool furniture has been delivered.

Committee Reports Architectural Some requests are being processed. Social A cook-out is being planned for May. Landscape See items in New Business and Old Business. Communications The web site is continuously updated.

Round Table  Jennifer addressed delinquent accounts. She reminded the Board that it had set $1,000 delinquency as the point at which the Board would institute foreclosure procedures against a delinquent homeowner.  Jim moved and Brian seconded a motion that authorizes Hawthorne to begin foreclosure automatically for any account that is $1,000 in arrears. The motion carried unanimously.  Jennifer read a letter from a homeowner requesting a change in the CC&R’s relating to lot designations as water front/water access. The Board directed Jennifer to have Hawthorne’s lawyer, Tim Sellers, address the letter’s issues.

Brian moved and Tom seconded that the meeting be adjourned. The motion carried unanimously. The meeting was adjourned at 7:25 PM.

Respectfully submitted,

Julia Williams