School District Position Description s2

Elkhart Community Schools Position Description

Position Title: Payroll Assistant Qualifications: High school graduate; prior payroll experience. Ability to clearly communicate with employees on payroll concerns. Bookkeeping skills with ability to add, subtract, multiply, and divide in all units of measure. Proficient with Microsoft software to include Excel and Word. Department: Business Office Reports To: Chief Financial Officer Prepared By: Cheryl Waggoner Date: July 20, 2016 Approved By: W. Douglas Thorne Date: July 20, 2016

SUMMARY: Assist in the preparation of certified and classified payroll. Provide quality work performance, and possess the ability to get along with co-workers, students, staff and the general public.

ESSENTIAL FUNCTIONS (other duties may be assigned):

1. Typing, filing, and answering telephone calls pertaining to payroll. 2. Responsible for the accuracy of all information posted to the computer. 3. Assist in the maintenance of an individual record card for each employee (name, address, date employed, retirement effective date, assignment, rate of pay, etc.); insure that employee information is current on the computer record. 4. Assist in maintaining a master work sheet of all employees by school (name, employee number, number of hours worked per day, annual time schedule) to use in checking attendance registers each pay period. 5. Assist in maintaining control figures for payroll by code and fund by school. 6. Assist with the following: Delivery of attendance registers to the computer center; preparation of checks for school delivery; entries in payday journal and back-up materials; posting corrections on computer for updating individual records; routing W-2 forms at the end of the calendar year. 7. Respond as necessary to requests for financial information related to: mortgage forms; welfare requests; unemployment salary requests; provide information relating to employee attendance, etc. 8. Maintain salary records required for annual workmen’s compensation report. 9. Work cooperatively with insurance secretary regarding employment status changes that would affect insurance premiums being deducted. 10. Audit payroll claims for all non-regular employee earnings and prepare for payment. 11. Prepare the payroll for substitute teachers. 12. Maintain confidentiality in all payroll functions. 13. Other duties as assigned and required for the successful operation of the Business Office and Elkhart Community Schools.

QUALIFICATION REQUIREMENTS: To perform this job successfully, the individual must be able to perform each position requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school graduate; prior payroll experience. Ability to clearly communicate with employees on payroll concerns. Bookkeeping skills with ability to add, subtract, multiply, and divide in all units of measure. Proficient with Microsoft software, to include Excel and Word.

Language Skills: Ability to clearly communicate with employees on payroll concerns.

Mathematical Skills: Bookkeeping skills with ability to add, subtract, multiply, and divide in all units of measure. Reasoning Ability: Ability to solve practical problems with reasonable solutions. Ability to interpret instructions furnished. Ability to make reasonable decisions within scope of responsibilities.

Office Machine Skills/Office Procedures: Ability to operate office equipment including typewriter, calculator, and computer. Accuracy in typing, filing and clerical skills.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit, stand, walk, operate computers and other office machines and equipment, reach with arms and hands, talk and hear on the telephone and in other interactions. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. There are no environmental hazards indicated for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Evaluation Process: Evaluated annually by the Chief Financial Officer.

Terms of Employment: Wage and work year to be established by the Board of School Trustees. The Business Office will establish working hours as appropriate.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.