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Session Packet SESSION PACKET Stated Session Meeting February 17, 2014 Trinity Presbyterian Church SESSION AGENDA • TRINITY PRESBYTERIAN CHURCH • February 17, 2014 CALL TO WORSHIPFUL WORK MODERATOR PAM DRIESELL SPECIAL ORDER—BUDGETING PROCESS SCOTT WOLLE SPECIAL ORDER—COMMITMENT Overview RICHARD DuBOSE Commitment campaign TOM ADAMS, JR. & ELINOR JONES SPECIAL ORDER—TELC MEREDITH DANIEL & ANNE HOFFMAN Brief update Revised covenant presented for Session approval SPECIAL ORDER—NOMINATING COMMITTEE UPDATE ANNIE CECIL MODERATOR’S REPORT PAM DRIESELL CLERK’S REPORT MICHAEL O’SHAUGHNESSEY Called meeting of the Session to receive new members—2/23/14 STAFF REPORT CRAIG GOODRICH APPROVE MINUTES OF PRIOR SESSION MEETING Minutes of the Stated Meeting of January 21, 2014 APPROVE MINUTES OF CONGREGATIONAL MEETING Minutes of the Congregational Meeting of January 12, 2014 ANNOUNCEMENTS/UPCOMING DATES—see table on next page Reminder: Permanent Session Time Change: 6:30 Worship / 7pm Dinner / 7:30 Business Meeting REPORTS FROM MINISTRIES AND COMMITTEES Mission Ministries REBEKAH GROOVER P Denominational/Larger Church Activities update Strategic Ministries Strategic Planning (no written report) ANN SPEER Personnel (no written report) HALSEY KNAPP Youth and Family Ministries ANNIE CECIL Children and Family Ministries SARAH WILLIAMS Trinity Presbyterian Preschool CANDI CYLAR Worship and Music Ministries (no written report; will have for next meeting) STEVEN DARST Adult Education and Spiritual Formation Ministries Education DAVE HIGGINS Spiritual Formation CHARLOTTE LEE Administrative Ministries Finance SCOTT WOLLE Property DAVID QUILLIAN Communications ELLEN STOCKSTILL Congregational Life Ministries Congregational Care BETTY LAYNG Congregational Activities & Events KATHY FRIESTAD PRAYERS AND DEPARTING BLESSINGS UPCOMING DATES Session/Coordinating Council Called Session Meeting 2/23/14 Receive New Members Congregational Meeting 2/23/14 after 11am service Elect Elders Elder Training 3/6; 3/20; 3/27; 4/3; 4/24; 5/1; All classes meet from 5/8; 5/19 6:30pm-8:15pm in B-108 Next Coordinating Council 3/12/14 Next Session Meeting 3/17/14 Congregational Meeting 3/23/14 after 11am service Annual report, terms of call Confirmand Examination 4/28/14 At regular Session mtg Elder Examination 5/19/14 At regular Session mtg General Interest Erin on sabbatical 1/1-3/31/14 Trinity Serves 3/1/14 Youth Sunday 3/2/14 Shrove Tuesday 3/4/14 5:00-5:45pm Play Place: arts & crafts 5:45pm-6:45pm Williams Hall: pancake supper Ash Wednesday 3/5/14, 12:00pm & 6:00pm Two services in Dobbs Chapel First Vesper service 3/30/14, 5:00pm Come support our first evening service! Session Packet February 17, 2014 Process Overview Introduce Generate Ideas Revise Decide (February CoCo) (late February) (if necessary) (March CoCo at latest) Discussion Points • Historic budget allocations • Review commitment • Review commitment • Review commitment • Proposed changes at campaign status campaign status campaign status ministry level from 2013 to • If expenses do not equal 2014 Small Group Discussions Small Group Discussions income, implement • Major drivers for changes • Each ministry describes • Present additional expense priorities opportunities in greater and income ideas • Recommend final budget detail • Compare revised proposed to Session for approval • Brainstorm budget • Agree on priorities if budgeted expenses exceed income Preparation for Next Meeting • Present framework for • Reflect further on budget • Further consider income evaluating line items requests and expense opportunities • Distribute analysis to each • Develop perspectives on ministry for further review priorities • Think creatively about income and expense opportunities Page 4 of 46 1 Session Packet February 17, 2014 Pledge History It’s an income issue… Pledge History 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2007 2008 2009 2010 2011 2012 2013 Page 5 of 46 2 Session Packet February 17, 2014 Budget History by Ministry Please describe largest contributors and any material changes in 2014 Congregation Children & Families 12,000 40,000 6,000 30,000 0 20,000 -6,000 10,000 -12,000 0 2010 2011 2012 2013 2014 2010 2011 2012 2013 2014 Youth & Families Adults 80,000 20,000 60,000 15,000 40,000 10,000 20,000 5,000 0 0 2010 2011 2012 2013 2014 2010 2011 2012 2013 2014 Page 6 of 46 3 Session Packet February 17, 2014 Budget History by Ministry, continued Please describe largest contributors and any material changes in 2014 Worship & Music Mission 100,000 800,000 80,000 600,000 60,000 400,000 40,000 20,000 200,000 0 0 2010 2011 2012 2013 2014 2010 2011 2012 2013 2014 Strategic Planning* Administration 25,000 500,000 20,000 400,000 15,000 300,000 10,000 200,000 5,000 100,000 0 0 2010 2011 2012 2013 2014 2010 2011 2012 2013 2014 * Strategic Planning includes the Session retreat and specific strategic planning funds. In 2013 Strategic Planning received $15,000 from the Page 7 of 46 trust for planning. This is reflected in the lighter blue column. 4 Session Packet February 17, 2014 Budget History by Ministry, continued Please describe largest contributors and any material changes in 2014 Property Personnel 700,000 2,500,000 600,000 2,000,000 500,000 400,000 1,500,000 300,000 1,000,000 200,000 100,000 500,000 0 0 2010 2011 2012 2013 2014 2010 2011 2012 2013 2014 Child Care 40,000 30,000 20,000 10,000 0 2010 2011 2012 2013 2014 Page 8 of 46 5 Session Packet February 17, 2014 Homework Task Description Review Your Budget Again Ensure that it accurately reflects what you actually expect to spend (more on this in a moment). If you usually don’t spend what you request, consider requesting less. Consider Income Opportunities Ask yourself whether we are and should be charging market rates for various activities. Consider Volunteer Are there activities that we have or might outsource that could be done by members? If so, Opportunities how might that work? Consider What Else We Can Do Don’t limit yourself to your ministry – are there other things we can do (or stop doing) to improve our financials? Categorize Your Ideas Three categories: • I can do this on my own (or within my ministry) • I can do this but need some additional help • I think this is a good idea but don’t know where it belongs Be Prepared to Discuss Your We will discuss the ideas in smaller groups at our next gathering. Please make sure that Ideas someone is there to represent your ministry. Page 9 of 46 6 Session Packet February 17, 2014 Trinity Early Learning Center – February, 2014 The Mission of TELC was revised in August of 2009 and is stated as follows: provide superior, developmentally appropriate, culturally diverse early childhood education and care for children, designed to foster social and emotional growth; cognitive and academic development; independence and self-esteem provide an employment environment for our teachers that encourages and supports professional growth 1. History – TPC founded TELC in 1986. It was one of the first early childhood programs to earn accreditation under the revised standards of the National Association for the Education of Young Children (NAEYC). TELC has just been reaccredited through 2019. 2. Governance – TELC is a 501 (c)(3) organization governed by a Board of Directors comprised of approximately 18 directors that operates according to by-laws adopted by and periodically reviewed by the Board and the Session of TPC. A covenant of understanding provides guidelines for how the center will operate in the church facilities. The board, which includes Church members and parents, meets monthly and supports the Center Director in setting policy and overseeing the daily operations of the center. 3. Financial Management - In 2008, the Center was struggling financially. In 2009 several changes were made and tuition was increased to bring the tuition scale closer to market rate. Tuition still remains one of the lowest in the area compared to other centers in close proximity. 4. Reporting – It is specified in the Covenant that the Board present to the Session the following information: Current enrollment: With the staff/teacher ratio existing in January 2014, the desirable enrollment range is 104 to 110 children. Current enrollment is 118. Fees: $1352 per month. Accomplishments of TELC’s programs: Summer Institute - a month long special program emphasizing the importance of children learning in an outdoor environment. Teacher Education - 26/30 staff members have or are working toward college degrees. TELC continues to maintain NAEYC accreditation, the only research based accreditation system for early childhood programs. An additional nursery class has been added. TELC employs one individual with developmental disabilities in the pre-kindergarten class to work part time as a teaching assistant. Completed renovation of courtyard playground. Page 10 of 46 Session Packet February 17, 2014 Completed Phase 1 of the outside playground renovation. Plans for phases 2 and 3 of the outside playground have been approved by TPC property committee. Expected completion of these phases is early May. Status of fundraising efforts: On March 29, the 11th annual Miles for Smiles 5K Run, 1K Fun Run, and Tot Trot. The fund raiser has 2 presenting sponsors, King’s Hawaiian and Two Rivers Recovery, as well as 17 additional corporate sponsors to date. Fifty percent of the profits from Miles for Smiles is used for scholarship assistance to those qualifying for such aid, and 50% goes to center projects. In 2013, profit from this fund raiser was $16,000. The Georgia Private School Tax Credit law allows eligible private citizens and corporations to receive tax credits for donations to Student Scholarship Organizations (SSOs). SSOs will provide student scholarships to parents of eligible children who plan to attend private schools.
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