(Commodity) Task Group Minutes s2

AQS July 2007 UNCONFIRMED MINUTES July 18-19, 2007 Dedeman Hotel Istanbul, Turkey

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

Wednesday, July 18, 2007 – Thursday, July 19, 2007

1.0 Opening Comments

1.1 Call to Order/Quorum Check The meeting was called to order by Chairperson (Mark Covert). The following representatives were in attendance:

User Members Present: Name Company David Burger Rockwell Collins (Liaison Only) Mark Cathey Spirit Aerosystems Mark Covert Honeywell David Day GE Aviation Mike Gallagher Lockheed Martin Steve Meyer Goodrich Rick Ouellette The Boeing Company Jay Park Northrop Grumman Zdenek Sitar Honeywell LaVerne Waalkes Spirit Aerosystems Dewey Whittaker Honeywell (Liaison Only)

Other Participants/Members: Name Company John Cristman X-R-I Testing Hermann Brunthaler AMAG Rolling GMBA

PRI Staff: John Barrett PRI Staff Engineer David Luoni (Lu) PRI Staff Engineer AQS July 2007 1.1 Review of Agenda Review of agenda completed, review of new business those that were added have been reflected in the revised agenda and agreed upon.

AQS-Agenda-JUL07

See new business proposed: Number Raised by Description

1 Barrett Comparison of AC7004 and the revision to AS9003 (Provided by Susan Frailey) - Mike Gallagher's briefing on status 2 Barrett Policy on resolution of ballot exceptions

3 Barrett Policy review - withdrawal of AC7004 certificates

4 Barrett Succession Planning

5 Barrett NTGOP Appendix Revision Discussion

6 Barrett Standardized Prep Instructions Review - Barrett to email for comments 7 Barrett Liaison Listing in Attendees Guide

8 Barrett Changes in AQS Membership (Mike Terry Leaving) (New UVM - Dan Healey to replace Janice for Hawker Beechcraft) (New Members - Jay Park Northrop Grumman and Mark Cathey - Spirit) 9 Barrett NOP-011 Criteria for failure

10 Meyer Quorum & Voting - Merit

11 Meyer Electronics - Standard QMS requirements in NOP-002 (ISO9001) - Zdenek to report out on Weds 12 Covert Liaison discussion on QMS questions related to commodity checklists - policy on flowdown and content of QMS content. 13 Barrett Extension of approval for Welding supplier - Prior email polling

1.2 Approval of Previous Meeting Minutes Motion made and seconded to approve the previous meeting minutes as written. The minutes from the April 2007 meeting were unanimously approved by the Task Group.

1.3 Task Group Membership Motion for Jay Park, Northrop Grumman, and Mark Cathey, Spirit Aerosystems were added as new user voting members of task group, motion approved. Daniel Healey, Hawker Beechcraft, was approved as a new user voting member. It was agreed that all new members shall withhold balloting on audit reports pending participating in audit report review correlation meeting. It was noted that Mike Terry of The Boeing Company has resigned AQS TG membership.

2.0 Task Group Tutorial

of 8 AQS July 2007 A supplier tutorial was presented for new attendees.

AQS New Attendees Briefing - 2007-07-18

3.0 Rolling Action Item List (RAIL) Latest RAIL was updated and will be reviewed and updated on a monthly basis. The RAIL is located on eAuditNet/Public Documents/Aerospace Quality Systems/Rolling Action Item List.

4.0 Task Group Metrics Review

4.1 Task Group / NMC Metrics AQS metrics were presented to the Task Group by PRI.

Metrics June2007 Metrics AQS 063007 Summary04July07

Reaccred cycle time for audits reviewed under delegation should be 7 and not 14 days for SE review. The task group reviewers are asked to notify the Staff Engineer by email if audit is set for 14 days.

4.2 Staff Engineer Delegation Oversight Metrics 2nd Quarter 2007 see attached:

SE Correlation Analysis

Action Item: M Covert send to J Barrett the June audit review information to be reflected in metrics.

5.0 AQS Accreditation Duration Discussion

All task group members to reviewed the 3 year rule; see attached summary for the following primes: GE Aviation, Honeywell Aerospace, Goodrich, Spirit Aerosystems, Lockheed Martin Corp, The Boeing Company, Northrop Grumman.

AQS User Feedback on Frequency

Also reviewed supplier perspective based on a phone survey conducted by members from Braddock and Paulo Products Inc.

Supplier Feedback 3 Year Rule

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Summary; 3 year cycle is adequate and primes are satisfied based on risk based assessments

Action Item: John Barrett shall refresh the chart on re-audit frequency summary. Revise query to include more recent audits and exclude failed audits and reflect merit period for the conjoined audits. Due by 24 Oct 2007.

6.0 QMS Integration

A review of the AQS liaison evaluation tool was conducted within the meeting to familiarize TG who are not part of liaison group. David Day presented pilot checklist analysis for NMSE and a summary of the training provided to the AQS Liaisons during the Monday meeting. Worksheet tool is attached.

AC7004 comparison-NMSE

Action Item: Barrett/Covert/Day/Osborne to conduct training by WebEx for AQS Liaison for those unable to attend this week’s training. Due by 7 Aug 2007.

See AQS Liaison Assignments below: Commodity Liaison Company Chem Proc Jeff Cerre Cessna Coatings David Scheff Eaton Composites Rick Ouellette Boeing IDS Electronics Dewey Whittaker Honeywell Fasteners Jim Traverso Honeywell Heat Treating Mike Gallagher Lockheed Martin NDT Greg Hall Cessna NMSE David Day GE Aviation Welding Steve Meyer Goodrich

Jay Park reviewed his Certificate of conformance (C of C) report out provided to the NMC earlier in the week.

AQS TG consensus use of C of C verification proposal to be included in the commodity job audits is not redundant to QMS. AQS is not opposed to the proposal but feels it is out of AQS TG scope to mandate use.

7.0 Supplier Support Committee Leadership Team Meeting Report SSC summary was presented by John Cristman, X-Ray Industries.

AQS SSC Presentation

of 8 AQS July 2007 8.0 AQS Staff Engineering Support David Luoni (Lu) introduced to TG as perspective new AQS SE. Lu is currently reviewing audits with John Barrett. When Lu has demonstrated an understanding of the task group expectations, he be begin to review audits as a non-delegated staff engineer for AQS. An email shall be sent to all users when that activity has begun. The task group shall be expected to review all audits from Lu at 100% based on task group rules.

Action Item: John Barrett shall send an email to AQS User Members when Lu begins reviewing audits as a non-delegated staff engineer for AQS.

9.0 AQS Handbook Review Review and editing of handbook continued at Istanbul meeting tough section 4.9.5 Review will continue at AQS meeting in Istanbul.

Draft 2007-07-19

10.0 MOU with other Task Groups The AQS Task Group is responsible to create and coordinate a Memorandum of Understanding (MOU) with each task group where coordination is required for use of our checklist or services. Several other task groups have begun this effort for their work scope. John Barrett presented a rough draft MOU for review at the AQS Task Group meeting in Istanbul.

AQS MOU Draft

Action Item: Dave Day and Caroline Osborne will assist John Barrett in continuing draft of MOU. Due by 24 October 2007

Action item: John Barrett to add item to new business for AQS Liaison scope include any QMS issues with all task groups. Due by 22 October 2007

11.0 Auditor Training

TG reviewed training content and made updates to training outline.

Auditor Training preparation assignments:

Mike Gallagher write major/minor definitions Mark Covert compile scenarios Steve Meyer compile trends and constancy Mark Covert to give Steve Meyer trend data

Action Item: John Barrett to schedule a WebEx meeting to review final presentation. Due by 14 Sep 2007.

12.0 Review of New Business Items Page 5 of 8 AQS July 2007

12.1 The comparison documented by Susan Frailey between the current AC7004 checklist and current draft of AS9003. The document was circulated to all task group members. Mike Gallagher provided a brief update on the status of the revision. After some minor delays, the revision is progressing well and should be released shortly.

12.2 Policy on resolution of ballot exceptions was reviewed and accepted by the task group. During an audit review ballot, when a minority disposition is provided by a task group reviewer, the staff engineer shall assure that the recommendation is either complied with, or the following process for resolution shall be followed: The minority commenter shall be contacted for a discussion to seek consensus. If consensus cannot be reached, then a meeting of the reviewers who documented a ballot for the particular audit shall be held to see consensus. If consensus cannot be reached, then a meeting of the task group shall be scheduled to discuss the matter. During that meeting, the majority vote shall govern the outcome.

12.3 Policy review –withdrawal of AC7004 certificates. The task group discussed the current practice and the current procedures related to the withdrawal or suspension of AQS accreditations. Current procedures require that no AQS accreditation can be approved when there is no Nadcap accreditation approved for the supplier. When an audit is failed or accreditation is suspended or withdrawn, the task group making that decision is required to evaluate if the quality systems approval is affected. If affected the AQS task group shall be informed. Only when the AQS task group is notified, shall an existing accreditation be considered for failure, withdrawal or suspension. The AQS task group agreed to follow current procedures as written and suspend the practice to fail AC7004 accreditation solely based upon failure or expiration of a single conjoined commodity.

12.4 Succession planning vice chair to succeed chair upon vacating. Although no firm date of succession has been set, the current chair is planning to seek additional educational degree and shall be stepping down at that time.

12.5 NTGOP Appendix update. Since the last revision of the AQS appendix was issued this past year, there are no pressing issues requiring revision. The NTGOP-001 is being worked for revision due to standardization issues. The AQS appendix shall require revision following that revision.

12.6 Standardized prep instructions review. The PRI Staff Engineers have drafted a standard prep instruction which is intended to replace the multiple prep instructions for each commodity. Attached is the current draft which is proposed as a replacement for the AQS prep instruction.

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Draft Prep Instruction

Action Item: Task Group members are to email for comments by John Barrett. Due by 31 Aug 2007.

12.7 Liaison listing is a new addition to the July Attendees Guide. A question was raised to determine if the current listing meets the needs of the task group. The task group agreed to accept the listing which has now been added to latest edition to Attendees Guide.

Action Item: John Barrett shall review the listing prior to each meeting and provide updates for each new edition. Ongoing.

12.8 New members were discussed and the actions taken are documented in section 1.3 of these minutes.

12.9 Criteria for failure (NOP-011). The task group discussed the pending recommendations by the standardization sub-committee. The task group is to review the current guidelines in the NOP-011 appendix and validate. An email shall be sent shortly to the AQS chair with a formal request.

12.10 Quorum and Voting & Merit. The task group reviewed the recent recommendations from the standardization sub-committees for the subject changes. The AQS does not currently have an active merit program, but the quorum and voting criteria shall have an affect on the AQS task group. More to follow.

12.11 Zdenek Sitar Reported out Electronics Task Group position regarding flow down and acceptance of QMS. No consensus met by task group.

12.12 The task group discussed the question raised during the Liaison meeting regarding QMS questions relating to quality system flowdown to subtiers. It was agreed that such a requirement was the role of the prime and task groups should not be defining a mandate for a particular quality system for subtiers.

12.13 The task group had been requested to consider an extension for accreditation for a particular supplier. That weld supplier extension for AQS accreditation was discussed and granted with consensus of TG.

12.14 Business engagement FTC rules etc. Are there other business rules to consider since this is a global operation (Europe Asia)?

Action Item: John Barrett shall communicate with NMC and report. Due by 24 October 2007

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13.0 Auditor Consistency (Closed Session) Reviewed further analysis for auditor consistency

Action Item: Mark Cathey, Steve Meyer, Dave Day, & Mark Covert perform deep dive on outlying audits. Due by 31 Aug 2007.

Action Item: John Barrett set up telecom net meeting with mining team. Due by 31 Aug 2007.

Adjournment

July 18th meeting adjourned at 5:00 PM July 19th meeting adjourned at 5:00 PM

Minutes prepared by: Rick Ouellette [email protected]