Crainville Village Board

CRAINVILLE VILLAGE BOARD Board Meeting Tuesday October 14, 2014

Crainville Village Board met in a regular session on Tuesday October 14, 2014 at 6:30 p.m. Roll call as follows:

Evelyn Fuqua Yea Arthur Mize Yea Julie Aue Yea John Oetjen Yea Rodger Emery Yea Jim Rains Yea Ron Mitchell Yea Tena Steinacher Yea Brad Olson Nay (6:35) Jaci Chapman Yea

A quorum was present:

Minutes:

Minutes from the September 9, 2014 Board Meeting were presented. There were no corrections.

Motion 1: Oetjen moved and Aue seconded the motion to approve the Village Board Meeting Minutes for September 9, 2014 as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Tena Steinacher and Robert Jileck presented the treasurer’s report. The Board accepted the Treasurer’s Report as presented.

Motion 2: Fuqua made the motion and Mize seconded the motion to approve bringing $30,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.

Bills:

October bills were presented. Two additional bills were added; Carrier Auto for $262.49 to come out of the General Fund for a sensor to be installed in the 05 Chevy Truck and a bill from BNY Mellon for $15,815.00 to come out of the Water Fund for the 07 Bond.

Motion 3: Mize made the motion and Rains seconded the motion to pay the October bills. All present voted yea and the President declared the motion carried.

Visitor participation

No visitor participation.

1 John Crawford Report: (Ron Modglin reported for John Crawford)

IDOT Utility Relocation

Crawford reported that Haier Construction is continuing to work on the Utility Relocation project. The Village has received the 3rd Pay Estimate of $217,228.46 from Haier Construction and the bill for Resident Inspection fees from John Crawford and Associates for $11,838.00. The Village will send a letter to IDOT requesting 94% reimbursement for these bills which was agreed upon in the Route 13 Utility Relocation Project contract with IDOT.

Motion 4: Mize made the motion and Rains seconded the motion to approve the payment of pay estimate number 3 for $217,228.46 to Haier Plumbing & Heating for work on IDOT Utility Relocation; payment is contingent upon receiving 94% of the money from the State of Illinois. All present voted yea and the President declared the motion carried.

Motion 5: Aue made the motion and Fuqua seconded the motion to approve payment to John Crawford & Associates for resident engineering fees of $11,108.25 for work on the IDOT utility relocation project; money contingent on receiving 94% payment from the State of Illinois. All present voted yea and the President declared the motion carried.

KPS continues their work on the water main replacement project, approximately one-third of the project is complete. Modglin told the Board that he is still in the process of obtaining a couple more easements for the project.

Stand Pipe Repair

Cady Construction submitted a bid on the repair of the stand pipe. Their bid was approximately $200.00 more than the $6,530 bid that American Structures submitted. Even though the bid is higher, Crawford recommended that the Village accept the bid from Cady Construction. Crawford felt that since Cady Construction put up the original stand pipe, and their business is constructing and installing stand pipes and ground storage tanks that Cady would be better equipped to repair the Village’s stand pipe. Cady Construction was awarded the stand pipe repair project. Project should be completed by the end of October.

Department Heads

Water Report: (Pam Borders was not present)

1. There are 728 water customers 2. 537 garbage customers. 3. 0 Building Permits 4. 8 new customers 5. 5 disconnects

2 6. Room Rental 7 days for a total of $335.00

Street/Water-Sewer Report (Ryan Farrar was not present)

a.i.1. Farrar told the Board that one of the brackets in cell 1 at the lagoon sheared off, and is in the process of being repaired or replaced. a.i.2. October 8 was Fall Clean-Up Day. a.i.3. The Water Department had several water lines that were broken due to IDOT Route 13 Expansion. The contractor for the IDOT relocation project is helping with the repair of these water line breaks.

Police Report (Chief Rogers)

1. The Board decided on the decal markings for the new squad car. 2. The heating and defrost went out on the 07 Ford squad car, and will need to be repaired .

Old Business

Park Equipment

John Caudill will pour the concrete for the new handicapped accessible swings this Thursday. The Board decided to purchase the ¾ inch matting for the swings from Rural King for approximately $1,500.00. The swings should be installed before the November Board meeting.

Information Technology Services

Mitchell has signed an agreement with Southern Illinois Network Consultants (SINC). SINC will be working with the Village to purchase the two new computers that will be replacing old outdated computers in the Water Office and for the Street/Water Department.

Veteran’s Appreciation Day

Julie Aue, Patty Edwards, and Evelyn Fuqua are planning a Veteran’s Appreciation Day that will be held November 15 and 16 in the Village Hall Community Center. Patty Edwards will have a display of military memorabilia, and a plaque will be presented to the Village President with the names of all Village of Crainville Veterans. Refreshments will be provided.

Motion 6: Fuqua made the motion and Rains seconded the motion to allocate $200.00 for refreshments for the Tribute to Village of Crainville Veterans. All present voted yea and the President declared the motion carried.

Christmas Dinner/Christmas in Carterville

The Board will have their Christmas Dinner at Bellas in West Frankfort for $17.00 per person. Dinner will be at 6:30 p.m. on December 11. At the September Board Meeting the Board had

3 decided to have the Christmas dinner at The Haven in Carterville, but The Haven will not provide food.

New Business

Water Penalty Appeal

There were two water penalty appeals. a.i.3.a.i.1. Katherine Sparks who lives at 1406 Main had a problem with her toilets leaking which caused her water bill to be higher than normal. She now has fixed the leaking toilets but would like to have her water bill adjusted to accommodate the increase in her water bill due to the leaks. The Board gave her a credit of $32.33. a.i.3.a.i.2. Judith Goodman who lives at 1504 Hawkeye, did not pay her water bill on time. She has been living with her elderly mother in Anna and forgot about her water bill. She feels she should not have to pay a late fee. The Board took no action.

Greater Egypt Regional Planning & Development Dues

Motion 7: Fuqua made the motion and Aue seconded the motion to pay Greater Egypt Regional Planning & Development yearly membership dues of $125.00. All present voted yea and the President declared the motion carried.

Southern Illinois Mayor’s Association Dues

Motion 8: Mize made the motion and Aue seconded the motion to pay the annual Southern Illinois Mayors Association dues of $65.00. All present voted yea and the President declared the motion carried.

Williamson County Animal Control

Williamson County Animal Control asked the Village if they will sign a contract for animal control services for $2,633.43. The Board decided not to contract with Williamson County Animal Control. The Board decided that the Village does not use the services of Williamson County Animal Control enough to warrant the cost of the service.

Executive Session

Motion 9: Mize made the motion and Oetjen seconded the motion to go into Executive Session at 8:00 p.m. to discuss legal issues and personnel matters. All present voted yea, and the President declared the motion carried.

The Board came out of Executive Session at 8:30 p.m.

Street/Water New Hire

4 Paul Crawford submitted his resignation from the Street/Water Department effective October 15, 2014. The Board interviewed Brandon Smith for the part-time (24 hour per week) position.

Motion 10: Aue made the motion and Emery seconded the motion to hire Brandon Smith for the part-time (24 hours per week) Street/Water Department for $10.22 per hour. All present voted yea, and the President declared the motion carried.

Carterville Halloween Pumpkin Path

The Board decided to participate in the Pumpkin Path, and allotted $100.00 for candy to be passed out at the event

Christmas in Carterville

Every year the Village of Crainville participates in Christmas in Carterville. The Village provides table with apple cider. Evelyn Fuqua is in charge of setting up and handing out refreshments.

Motion 11: Aue made the motion and Mize seconded the motion to appropriate up to $250.00 for refreshments for Christmas in Carterville to be held on December 5 in downtown Carterville. All present voted yea, and the President declared the motion carried.

Customer Appreciation Day

Each year the Village of Crainville has a Customer Appreciation Day. This year the Customer Appreciation Day will be held on December 4 and 5 at the Crainville Village Hall

Motion 12: Fuqua made the motion and Rains seconded the motion to appropriate up to $250.00 for refreshments for Customer Appreciation Day December 4 and 5. All present voted yea, and the President declared the motion carried.

Adjournment

Motion 13: Emery made the motion and Fuqua seconded the motion to adjourn the meeting at 8:40p.m. All present voted yea and the President declared the motion carried.

Jacquelyn Chapman, Village Clerk