Who: 7Th/8Th Grade Band and 7Th/8Th Grade Chorus

Who: 7th/8th Grade Band and 7th/8th Grade Chorus What: Carowinds 2014 Festival of Music When: May 10th, 2014 Where: Carowinds in Charlotte, NC Why: To perform for judges, receive constructive criticism, a rating on our performances (and to ride roller coasters ) How much does it cost? $100 per person (one student or one chaperone) What does the cost include? Chaperone background checks, transportation to and from Charlotte, registration for Carowinds 2014 Festival of Music, Admission to Carowinds, biscuit and juice breakfast, a buffet lunch, unlimited fountain beverages/water for the day, t-shirt to perform in and wear for the day. How do I pay? Checks made out to Hawfields Band Boosters or Cash in a clearly marked envelope. Payment Schedule per person (student or chaperone) Friday, November 15th (1st Payment) $50 Tuesday, March 18th (2nd Payment) $50 Total Payments for Trip $100 (total price per person) * Deposits are not refundable because we have to pay Carowinds and the bus company in advance. *

Itinerary (subject to change): 5:00am: Arrive at Hawfields 5:15am: Chaperone meeting on a bus to pass-out tickets. (Chaperone Meeting on May 7th from 5:10-5:45pm) 5:30am: Depart to Carowinds- We WILL leave on time. 8:00am: Arrive at Carowinds and Mrs. Beddingfield and Mrs. Westbrook will register for performance (band assemble instrument, chorus stay on bus) * All driving chaperones immediately go to the bus parking lot to meet your group. Car parking is separately from bus parking. There is a fee to park at Carowinds. * 8:30am: Chorus and Band prepare to go to warm-up 9:00am: 7th Grade Band Warm-up time (8th grade band and chorus in audience) 9:25am: 7th Grade Band Performance (8th grade band LEAVES after performance to prepare for warm-up) 9:50am: 8th Grade Band Warm-Up (7th grade band moves to audience) 10:15am: 8th Grade Band Performance 10:35am: Band returns to bus to drop off instruments, get into groups and walk to the Carolina Theater) 10:45am: Chorus 1 Warm-up (Band goes to Carolina Theater to watch Chorus perform) 11:00am: Chorus 1 Performance (Chorus 2- waiting to warm-up outside of the Carolina Theater) 11:15am: Chorus 2 Warm Up (Chorus 1- in audience to watch performance) 11:30am: Chorus 2 Performance 11:50am: Band and Chorus walk to lunch at Pavilion 8:00pm: Meet at buses to go home 10:30pm: Parents pick-up at HMS For parents to keep for reference.

CAROWINDS FREQUENTLY ASKED QUESTIONS:

1. Can chaperones take their child home with them, or does he/she have to ride the bus back to HMS? Students can ride home with their parent, however chaperones MUST stay at the park until 8:00pm to return their student groups back to the buses. All chaperones will have a small group of students assigned to him/her for the duration of the trip (morning leaving from HMS until 8:00pm dismissal from Carowinds). All adults will be needed for the duration of the trip for the safety of our students. If the chaperone has driven his/her car separately and wishes to follow the bus back home (at 8:00pm) after dropping of his/her group at the buses, please provide a written note to Westbrook/ Beddingfield letting us know that you will not be riding the bus home.

Parents who are NOT a chaperone, but have come to Carowinds on their own accord must also provide a written note to Westbrook/ Beddingfield prior to departing Hawfields MS in the morning (you may send this note with your child during the week of school preceding the field trip). BEFORE YOU LEAVE THE PARK WITH YOUR CHILD (non-chaperone parents) YOU MUST CALL/TEXT WESTBROOK OR BEDDINGFIELD INDICATING THAT YOU ARE LEAVING. We will be keeping track of a list of students who we should not expect to see on the bus ride home, and will check your name off as you call/text.

2. Can I (as a chaperone) drive separately or do I have to ride the bus? Parent/chaperones may drive separately. All students must ride the bus to Carowinds, but may ride home with their parent (see above question for more details).

All chaperones must meet at the bus in the morning to receive important information about the day, admission tickets, lunch tickets and drink bands. When the chaperone arrives at Carowinds, they should go directly to the bus. Group members cannot enter without a ticket and Mrs. Beddingfield and Mrs. Westbrook must register the group before entrance.

3. Can students ever leave their chaperone? Student must stay with their chaperone for the entire time at Carowinds. If a parent/chaperone decides to not ride a rollercoaster with a group, they may stay back with select members not riding or may watch students’ belongings. The parent/chaperone are expected to collect all in their student group before leaving the exit of the ride. Bathroom breaks should be supervised and students must easily be able to locate their adult chaperone after brief breaks.

4. What should students bring into the park with them? Students need: Money for dinner (at least $15 dollars) Any money wanted for extra snacks or souvenirs …. Keep in mind students will be provided with a buffet lunch and all drinks (already paid for) Sunscreen Students should wear: Hawfields Music Carowinds shirt, khaki pants or shorts, comfortable shoes that do not easily come off (b/c of rides) and SHOULD BE DRESSED READY TO GO AT 5:00AM AT HMS (GARRETT SIDE!!!!!) Students may bring their cell phones/ electronic devices, however understand that no party at HMS, parent/ chaperone, or vendor is responsible for the safety of these items. Band students need instrument, all accessories for their instrument (reeds, valve oil, ligature, neck strap, mouthpiece and music

Students do NOT need: A change of clothing is not necessary or encouraged, however, if you must change pants, you will need a bag to carry your khakis around the park. Chorus students will not return to the bus until 8:00pm. Money for lunch (already provided…. See above) Extra drinks (already provided with drink wrist band- will be unlimited) To keep items on the bus after pickup following their performance (see time on itinerary)…. Additional trips back to the bus will not be made (the bus will NOT be there during the day after the performance)

CAROWINDS PAPERWORK Return a FULLY completed form (front and back) by November 15 th with $50 to reserve your space.

STUDENT INFORMATION SECTION Student Name: ______Student Grade: _____ Student Cell Phone # (optional): ______Instrument or Voice (soprano, alto, OR baritone): ______Shirt Size: YL S M L XL XXL

CHAPERONE ONLY SECTION: Chaperone Name: ______(only if you are chaperoning the trip) Chaperone Cell Phone Number: (______)______-______* The phone you will bring to the park. REQUIRED Driving or Riding? CIRCLE ONE I ride the bus with the students. I will drive separately. Shirt Size: YL S M L XL XXL

Expectations: 1. Students will be expected to follow all ABSS and HMS rules. All shirts should be tucked in while in concert dress. 2. Electronics, such as Nintendo DS, MP3 players and cell phones are permitted, however HMS, Mrs. Beddingfield, Mrs. Westbrook or Holiday Tours will not be held accountable for the safety of these items. 3. Students should remain with your chaperone(s) at all times.

Attire: Students should wear HMS Carowinds T-Shirt at all times at Carowinds. During the performance, students should wear school appropriate khaki pants, shorts (school appropriate length) or capris. Shirts must be tucked in during the performance. After the performance, students may untuck their shirt and change into bottoms of their choice. Carowinds T-shirt should be worn to help identify those in our group. Students may wear their choice of shoes, however, make sure to wear comfortable shoes during the day and performance, since you will be walking a lot. I understand the rules and expectations of the Carowinds field trip. Date: ______

Parent Signature: ______Student Signature: ______

IMPORTANT DATES: -First Carowinds Rehearsal: Tuesday, April 15th from 3:30-5:00pm -Second Carowinds Rehearsal: Wednesday, May 7th from 3:30-5:00pm ***All 7th and 8th graders going to Carowinds MUST attend both rehearsals.*** -Required Chaperone Meeting: Wednesday, May 7th from 5:10-5:45pm (after rehearsal) ***All chaperones MUST attend this meeting. ***