Nicholas Bodine Present Ian Magerl Present s1

Village of Pleasant Plains

200 West Fourth Street, P. O. Box 177, Pleasant Plains, Illinois 62677 (217)626-1024 9:00 a.m. - 1:00 p.m. Monday through Friday June 2, 2014

The Village Board of Pleasant Plains met in regular session on Monday, June 2, 2014, at 7:00 p.m., at the Village Hall. President Jim Verkuilen called the meeting to order and roll was recorded:

Nicholas Bodine present Ian Magerl present William Riggins, Jr present Duey Blair present JD Harris present Wayne Heideman absent

President Jim Verkuilen declared a quorum present.

Staff Present: Jim Verkuilen, President Judy Reiser, Village Clerk Brett Keyes, Treasurer Carl Draper, Attorney Greg Miles, Streets Superintendent Dave Stewart, Water Superintendent Neil McCafferty, Assistant Water Superintendent

Visitor(s): Chuck Mytich and John Schulte

The agenda was reviewed.

Trustee Bill Riggins, Jr. requested minutes of May 5th be amended to show Frank Sommer’s support of the alternative or a mended liquor license and not the sales tax increase; format of water concerns be more detailed, and that Trustee Bill Riggins, Jr., be listed as seconding Trustee Darrell ‘Duey” Blair’s motion that the Village purchase a parcel of land from William Chestnut. Trustee Bill Riggins, Jr. made a motion to accept the minutes with the above change. Trustee JD Harris, seconded this motion. President Verkuilen declared the motion carried by a unanimous aye vote. Trustees Blair, Magerl, Harris, Riggins and Bodine voting yea. Trustee Heideman was absent.

Treasurer’s Report Treasurer Brett Keyes presented the treasurer’s report. The board reviewed the Balance Sheet, Statement of Receipts and Disbursements of the General Fund, Receipts and Disbursements of the Special Revenue Fund, Receipts and Disbursements of the Water Fund and the Receipts and Disbursements of the Sewer Fund for the period ending May 31, 2014. Adjustments still need to be made on the Balance Sheet however funds in the accounts on the top half are correct. The first Budget Committee meeting was held on May 15th.

Minutes – Village Board – Regular Session –June 2, 2014 Page 1 Motion was made by Trustee Darrell “Duey” Blair to accept the Treasurer’s Report and Trustee Nick Bodine seconded the motion.

Ayes: Nick Bodine, Bill Riggins, Jr., JD Harris, Ian Magerl, Darrell “Duey” Blair,

Nays: N/A Abstain: N/A Absent: Wayne Heideman President Verkuilen declared the motion carried by a roll call vote.

The Board reviewed the bills that were presented for payment. Motion was made by Trustee Bill Riggins, Jr. to accept the payment of the bills as presented. Motion was seconded by Trustee Darrell ‘Duey” Blair.

Ayes: Darrell “Duey” Blair, Ian Magerl, JD Harris, Bill Riggins, Jr., Nick Bodine

Nays: N/A Abstain: N/A Absent: Wayne Heideman President Verkuilen declared the motion carried by a roll call vote.

Police Department : Chief Kesselring is on vacation. Written report was reviewed by the Board.  In addressing a concern for incoming traffic speeding in the area of South Cartwright and Main the Sangamon County brought out their speed radar wagon on several occasions.  Truck traffic is also being monitored.  Casey’s passed the Tobacco Compliance Check.  In conjunction with the Project Child Safe Program which promotes safe firearms handling and storage, weapon locks can be obtained through the PPPD.

Radio Water Meters - Chuck Mytich and John Schulte of Schulte Supply, Inc., gave a presentation on the Neptune System Technology features and benefits of the R900 Pit Meters. With the appropriate accessories these meters can be read up to 1500 feet away and would provide better accuracy and has the capabilities of daily and hourly reading/alarm capability detecting leaks, long-term data retention, electronic readings, no estimated reads, utility customer self-management, leak, tamper, reverse flow detection, consumption data analysis, GPS mapping and many more features. Cost is $174 per unit for the clock only and $189.95 per unit for the entire meter. (Non- radio meter is around $55 each.) Schulte will give us credit for six unused meters toward the exchange for six Neptune Trident 10 with Integrated R900i Radio at $174 per unit for 60 days, two billing cycles. We do not have to pay until we decide if we want to continue with this type of meter. These six units will be placed in the hard to read rural areas. There are approximately 578 water customers so if the Village goes forward with this project it will be phased in over a period of years.

Water Concern:  Circle Drive Issue-Letter on the attorney’s letterhead indicating board’s agreement will be

Minutes – Village Board – Regular Session – June 2, 2014 Page 2 e-mailed to board members for review.

Water Department: Dave Stewart, Water Superintendent, is recommending an investigation into drilling new wells this fall, approximate cost is $8,000 for two test holes. Brotcke feels it may be beneficial to test drill between our current wells. If we find a good well we would need to keep the other wells in service as well. This would save some money as the wells would not require treatment as often. Duey will approach the owner of the neighboring property for permission to test drill on his property. Dave is concerned about a leak at the north lift station where sewer line goes in deep. One company thought they had it repaired but it blew again. Dave continues to monitor it for now Petersburg Plumbing & Excavating say they can repair it. Dave has been conferring with Benton & Associates regarding a company that specializes in this area. .

EPA inspection went well. The only violation had to do with the sludge but once the clean-up was finished the violation was removed from the records.

Streets Department: Superintendent Greg Miles reports:  Him and Neil have been working at the water plant cleaning flush tanks and hauling debris.  A fence was removed at the plant and Goodman Fence will be installing a new fence as soon as the clean-up is complete.  Mulch is finished at the park and he will be able to begin the border around the mulch in the near future.  Due to safety concerns Petersburg Plumbing and Excavating was called to assist with a sink hole on East Main that was part of an old storm sewer system and about twelve feet deep.  Sidewalk repair was discussed. When funds are available discussion will continue.  An estimate of $1,000 was also presented to replace the fence at the park with treated lumber. Will research prices on vinyl fencing and posts (26), for treated board, and PVC as well.  The “Old Soldier” statue at the Veteran’s Memorial has been vandalized. Greg will issue a complaint with the police department.

Old Business

Update on Emergency Water Hook-Up Property – The emergency water hook-up project is basically done. They are waiting on EPA approval and it still needs to be tested. Connection will be at Franklin Street and Rt97.

Road and Bridge Tax: Discussion continued on the interpretation of the statute for the Road and Bridge Tax. The main interpretation is funds are to be used for the improvement of roads or streets. This would include the width of the easement, road and bridge supporting structures, drainage ditches, culverts, curbs, gutters, etc. but not sidewalks. Brett will make a separate line item for this money coming in and the expenditures.

Chickens: Trustee Darrell “Duey” Blair recommended we enforce our ordinance as written with Minutes – Village Board – Regular Session –June 2, 2014 Page 3 regard to “Animals Prohibited From Village” on the issue of chickens since this issue has been on the agenda for the last two meeting and the person requesting an exception has not been present.

Trustee Bill Riggins, Jr., does not feel this ordinance should be enforced if there are no active complaints against the chickens. Trustee Darrell “Duey” Blair states, “As elected officials it is our responsibility to enforce the ordinances. If you don’t like the ordinance then change it.” Trustee Nick Bodine suggested that we not enforce this ordinance upon them yet and a new ordinance be drafted for a vote. Carl will review surrounding community ordinances. Trustees are to let Carl know what changes they would like to see made to this ordinance.

Liquor License: Attorney Draper will do further research with regard to a category of a liquor license for an establishment that will not be selling food.

Budget Meeting: A Budget Committee meeting was scheduled for all Trustees Thursday, June 12th at 6:00 p.m. at Village Hall.

Employee Reviews: Trustee Ian Magerl has suggested written employee performance reviews are completed on an employee’s anniversary date and establishing new goals for the coming year. Several suggestions were given in lieu of a performance review if there are particular issues with an employee, i.e. Trustee having a conference with employee, employee meeting with the mayor, closed session meeting during the board meeting, etc.

New Business

Resolution: The Maintenance Engineering to be Performed by a Consulting Engineer received from the Illinois Department of Transportation was reviewed as well as the Municipal Estimate of Maintenance Costs and the Resolution of Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. After the review Trustee Duey Blair made a motion to adopt the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code for $23,727.50 of MFT funds. Trustee Ian Magerl seconded the motion.

Ayes: Nick Bodine, Bill Riggins, Jr., JD Harris, Ian Magerl, Duey Blair, Nays: N/A Abstain: N/A Absent: Wayne Heideman President Verkuilen declared the motion carried by a roll call vote.

Even though this resolution passed we will not submit the Municipal Estimate of Maintenance Costs until a final decision is made regarding our use of MFT funds this year. Greg, Jim and Carl will have a conference call with our engineers regarding this issue. Further discussion will continue at next month’s meeting.

Law Enforcement Mutual Aid Plan: This is a mutual aid plan for county and other communities to join forces to come to the aid of each other. We are responsible for our people Minutes – Village Board – Regular Session – June 2, 2014 Page 4 and they are responsible for their people. We are not mandated to go. The plan allows us to cooperatively send help and forth when needed. Trustee Ian Magerl made a motion to approve this plan with Trustee JD Harris seconding the motion. President Verkuilen declared the motion carried by a unanimous aye vote. Trustees Blair, Magerl, Harris, Riggins and Bodine voting yea. Trustee Heideman was absent. Announcement: N/A

Adjourn There being no further business Trustee Darrell “Duey” Blair made a motion to adjourn the meeting Trustee Bill Riggins, Jr. seconded the motion. The motion was passed by voice vote. President Verkuilen declared the meeting adjourned at 9:40 p.m.

Submitted by, Approved by,

______Judy Reiser, Village Clerk Jim Verkuilen, President

Website:pleasantplainsIllinois.com E-mail: [email protected] Facebook: Village of Pleasant Plains

Minutes – Village Board – Regular Session –June 2, 2014 Page 5