St. Clair County Library Board of Trustees Annual Meeting Minutes

ST. CLAIR COUNTY LIBRARY BOARD OF TRUSTEES ANNUAL MEETING MINUTES

TIME & PLACE: 6:30 p.m. Tuesday, September 27, 2011 210 McMorran Boulevard, Port Huron, Main Public Library PRESENT: BOARD MEMBERS: Arnold Larson, Helen Praet, Harold Tiburzi and Kathleen Wheelihan. ASSISTANT DIRECTOR: Allison Arnold. ABSENT: James Warwick ALSO PRESENT: Staff: Anne Marie Bedard, Dale Kittendorf, Melba Moss, Kimberley Radatz and Faith Wormsbacher OTHER: Debra Bevins.

I. CALL TO ORDER AND ATTENDANCE BY Chairperson Wheelihan at 6:35 p.m.

The Pledge of Allegiance was said.

II. AMENDMENTS TO THE AGENDA: None

III. APPROVAL OF AGENDA: Moved by Member Larson and supported by Member Tiburzi to approve the agenda as received. Motion unanimously carried.

Department Head Report – Anne Marie Bedard – InterLibrary Loan Librarian Anne Marie Bedard introduced herself and said how well things are going with the InterLibrary Loan area. Ms. Bedard noted that numbers have consistently increased with both incoming and outgoing Interloans. Also noted there’s currently a wait time of (1) one to (2) two weeks for Interloans. Ms. Bedard complimented on the circulation staff for the help they provide. IBISTRO, which replaced the old “MILE” system, is being gradually phased out as more libraries have joined MelCat. OCLC Interloans through White Pine Library Cooperative is another system we use for borrowing material which is not available through MelCat (totals slowly increasing).

IV. CITIZENS’ COMMENTS: No comments.

V. APPROVAL OF MINUTES: Moved by Member Larson and supported by Vice-Chairperson Praet to approve the August 23, 2011 regular meeting minutes as received. Motion unanimously carried.

VI. FINANCIAL REPORT: a) Ratification of Bills. Moved by Vice-Chairperson Praet and supported by Member Larson to receive and file invoices for August 2011 totaling $80,438.12 as received. Motion unanimously carried b) Acceptance of Financial Reports. Assistant Director Arnold noted since our recent Financial Report we received $1,602.93 in interest, new total is $11,447.44. Moved by Member Tiburzi and supported by Member Larson to receive and file August 2011 Financial Reports as received. Motion unanimously carried.

VII. COMMUNICATIONS: a) Library Director’s Report. Assistant Director Arnold complimented Assistant Branch Librarian, Lori Stank at the Marysville Branch for the program she arranged “The Holocaust as told by a survivor”. Member Larson also acknowledged the program. Regarding the District Library RFP, we received (3) three bids. First bid was very high $88,840 with the other (2) two with bids of $26,400 and $24,900. Vendor comparison report was explained (Baker & Taylor, Emory 1 Pratt, Brodart and Ingram); the decision was to keep the current vendor due to the cost and set- up however we will be purchasing out of print material from Emory Pratt which is a Michigan Company. b) Department and or Committee. c) Other. Moved by Member Larson and supported by Vice-Chairperson Praet to receive and file August 2011 communications as received. Motion unanimously carried.

VIII. OLD BUSINESS: a) Library Director Evaluation. Chairperson Wheelihan noted she felt since the Library Director wasn’t here that the Evaluation wouldn’t take place. Member Larson noted in the past we have had the Library Director available during the evaluation; however since the Director is not here the board could call a special meeting if they request or table the evaluation to the October Board meeting. Moved by Member Tiburzi and supported by Member Larson to table the Library Director’s Evaluation to the October meeting. Motion unanimously carried. b) Library Director’s Employment Agreement. Chairperson Wheelihan noted she asked County Administrator Bill Kauffman what the procedure was to approve a Library Director’s Agreement: Board makes change(s), submits agreement to Gary Fletcher for review. Chairperson Wheelihan also noted that very likely laws have changed and so it should be reviewed with Gary Fletcher. Lengthy discussion took place regarding rather Director Warwick should be present or not to discuss any changes or approve the Directors Agreement. Member Larson noted he didn’t think Director Warwick has to approve the Agreement. Discussion took place on the Term of the Agreement however no changed took place. Vice-Chairperson Praet noted that in the Agreement that Exhibit A was attached however it has never been attached. Member Larson noted it’s generic however she has a good point and we could have the Exhibit attached. Also noted it would be nice to have a County Hand Book because it’s referenced in the Agreement. Chairperson Praet wanted to include the Year and Wage in the Agreement. Chairperson Wheelihan explained we can’t include because it’s based on County wages (canue). Vice-Chairperson Praet asked if the evaluation could be done in June. Member Larson noted it has been done in June before. Also Chairperson Wheelihan noted there’s nothing that says the board can’t evaluate sooner. After further discussion the evaluation process will remain the same. The following changes were discussed/action taken on regarding the Director’s Agreement: Section 2.1: Years commencing will remain the same. Section 2.4: Moved by Member Larson and supported by Member Tiburzi to change Section 2.4 from Clerk to Vice-Chairperson. Motion unanimously carried. Section 3.2: Reopen contract at the end of the first two (2) years - will remain the same. Section 6.2: Moved by Member Larson and supported by Vice-Chairperson Praet to change the wording from “In August of each year commencing with the second year of employment, the Director will provide the Board with a comprehensive annual report covering the state of the St. Clair County Library System” to “In January, the Director will provide the Board with a comprehensive annual report covering the state of the St. Clair County Library System”. Member Tiburzi Yes; Member Larson Yes; Vice-Chairperson Praet Yes and Chairperson Wheelihan No. Motion passed. Moved by Member Tiburzi and supported by Member Larson to table the Library Director’s Employment Agreement to the October meeting. Motion unanimously carried.

IX. NEW BUSINESS: a) Schedule Year 2012 Board meetings/workshops - approve. Assistant Director Arnold noted there are (2) two exceptions with 2012 meeting schedule – February and December the rest of the meetings are held the fourth Tuesday of each month. It was noted that maybe consider in the future that the first Board Workshop be earlier in the year. Member Larson noted board members are to call Office Manager Kimberley Radatz if uncertain if a meeting has been cancelled. 2 Moved by Member Larson and supported by Vice-Chairperson Praet to approve the 2012 Board meeting/Workshop schedule as received. Motion unanimously carried. b) Electronic Resources/Internet Use Policy – approve. Move by Member Larson and supported by Vice-Chairperson Praet to approve the Electronic Resources/Internet Use Policy with proposed changes. Motion unanimously carried. c) Wireless Internet Use Policy – approved. Moved by Vice-Chairperson Praet and supported by Member Tiburzi to approve the Wireless Internet Use Policy with no changes. Motion unanimously carried. d) Board Member Reports. Member Tiburzi – Noted a patron was fearful regarding an incident in the Algonac-Clay Branch parking lot. Member Larson – Asked if anyone has heard anything regarding Barbara Warren’s replacement. Chairperson Wheelihan noted Debra Bevins who applied is here tonight. Vice-Chairperson Praet – Spoke with Branch Manager Mike Mercatante and complimented on the Marysville program “The Holocaust as told by a survivor”, sponsored by their Friends. Marysville will be holding a book appraisal Monday October 3rd. Presentation given by Michael Hauser’s on the “J. L. Hudson Building” was very interesting. Tomorrow at Marysville Author Michael W. R. Davis will be giving a presentation on “The St. Clair River”. Visited the G. Lynn Branch and spoke to Assistant Branch Librarian Veronica Ruck, things are going well and very busy. Their branch averaged one hundred visitors per hour last week. Spoke to Branch Manager Julie Alef at the St. Clair Branch, they’re very busy. October 6th they will be hosting a program “Origins of The Motown Sound”. The murals are almost done. The branch will be closed in December due to carpet replacement. Chairperson Wheelihan – The restroom at the Capac Branch is partially done (waiting for the plumber) however their new kitchen looks nice. Memphis Branch Manager Lori Herrington is moving to the Yale Branch as the new Branch Manager. Assistant Director Arnold shared pictures of the new murals being done at the St. Clair Branch. e) Library Board Officers Election – Assistant Director Arnold asked for nominations for Chairperson of the Library Board. Member Wheelihan nominated Member Larson as Chairperson of the board. Assistant Director Arnold asked if there are any other nominations from the floor, hearing none, nomination closed. Arnold Larson accepted the nomination as Chairperson. Assistant Director Arnold asked for a roll call vote for Arnold Larson as Chairperson of the Library Board. Tiburzi Yes; Wheelihan Yes; Praet Yes; and Larson Yes. All members voted yes. Assistant Director Arnold congratulated Arnold Larson. Assistant Director Arnold asked for nominations for Vice-Chairperson of the Library Board. Chairperson Larson nominated Member Tiburzi as Vice-Chairperson of the board. Assistant Director Arnold asked if there are any other nominations from the floor, hearing none, nomination closed. Harold Tiburzi accepted the nomination as Vice-Chairperson. Assistant Director Arnold asked for a roll call vote for Harold Tiburzi as Vice-Chairperson of the Library Board. Larson Yes; Praet Yes; Wheelihan Yes and Tiburzi Yes. All members voted yes. Assistant Director Arnold congratulated Harold Tiburzi. Assistant Director Arnold closed the election of officers.

NEXT MEETING DATE: Tuesday, October 25, 2011 at 6:30 p.m., located at the Main Public Library, 210 McMorran Boulevard, Port Huron.

X. ADJOURNMENT: Meeting adjourned at 8:17 p.m. by Chairperson Larson.

Respectfully Submitted:

______Arnold H. Larson, Chairperson James F. Warwick, Director/Secretary