Ve Ndor Compliance On-Boarding Checklist

VE NDOR COMPLIANCE ON-BOARDING CHECKLIST (DOMESTIC) Vendor Name:______

Vendor Resource #: ______Date:______

VENDOR EXTRANET: ( Section 9 of Domestic Vendors Guide, see “Extranet User Guide” link ) YES Need to Discuss

 Have the following account settings been customized for each user on the extranet: o Signed up for Toys”R”Us generated Notifications and Subscriptions? ☐ ☐ o Access to Applications (DPS, EDQ, MVPP)? ☐ ☐ o Have at least 2 Security Administrators been identified? ☐ ☐

ITEM SET-UP: ( Section 3.1.2 & 11.8 of Domestic Vendors Guide ) YES Need to Discuss

 Understand all new items must be sent for verification at least 48 hrs. in advance ☐ ☐ of the first DC receipt.

 Understand there is a $250 new item initiation administration/maintenance fee ☐ ☐ for all items set-up in EDQ.

 At time of item verification, when variances are detected outside of Toys”R”Us tolerances, ☐ ☐ and product has already shipped, then an “Item Variance Fee” will apply to every carton

shipped that contains incorrect item information.

UPC NOT ON FILE (Section 11.9 of Domestic Vendors Guide ) YES Need to Discuss

 Understand having accurate UPC information for every item introduced into EDQ is key. UPC’s ☐ ☐ that are not introduced into EDQ prior to receipt at the DC or store will result in a $2500 charge.

 Is the appropriate party set to receive the “UPC Compliance” notification found within the ☐ ☐ Subscriptions section of the Extranet?

LEAD TIME YES Need to Discuss

 Has your Toys R Us Planner been notified of your necessary Lead Time for PO fulfillment? ☐ ☐

TRU TMS & ETA COMPLIANCE: COLLECT FREIGHT ONLY ( Section 12.12 & 11.5.1 of Domestic Vendors Guide ) YES Need to Discuss

 Has access been requested and given to the Toys”R”Us Transportation Management System (TMS)? ☐ ☐

 Understand routing must be submitted MORE THAN 3 FULL BUSSINESS DAYS prior to the ☐ ☐ start of the ship window.

 Understand goods must be picked up within the designated ship window. Should a carrier give an ☐ ☐ appointment that falls outside of the ship window, contact [email protected] immediately, or non-compliance may occur.

1 LEAN & APPT. COMPLIANCE: PREPAID FREIGHT ONLY (Sections 12.19 , 11.5.1, & 11.10.6) YES Need to Discuss

 Has access been requested and given to the LEAN Logistics system? ☐ ☐

 Understand appointments must be scheduled by Tuesday of the ETA Week. ☐ ☐

 Understand appointment reschedules must be done more than 8 hrs. in advance ☐ ☐ of the original appointment or a $150 fee may occur.

 Understand goods must be delivered WITHIN the designated ETA Week, both early and ☐ ☐ late shipments are not acceptable.

ASN & GS1 LABELING ( Section 11.4.1, 11.10.1, & 12.7 of Domestic Vendors Guide) YES Need to Discuss

 Are there any additional questions following EDI testing? ☐ ☐

 Understand all shipments require an accurate error free ASN. ☐ ☐

 Are you aware of what an EDI 997 event is, and its importance when transmitting an ASN to ToysRUs? ☐ ☐ We recommend having someone in your organization/ or your EDI provider tasked with verifying an “accepted” FA 997 is received after every transmission.

 Understand an accurate ASN must be received prior to receipt at a DC or Store, or ☐ ☐ non-compliance may occur.

 Have you signed up to receive ASN error notifications? ☐ ☐

 Understand every master carton must include a unique serialized GS1-128 label. ☐ ☐

RECEIVING: FILL RATE (Section 11.5.1 of Domestic Vendors Guide) YES Need to Discuss

 Understand that all shipments are subject to count upon arrival at the DC. ☐ ☐

 Understand all POs are expected to be fulfilled complete and within the assigned ETA week, or ☐ ☐ Fill Rate non-compliance may occur.

DELIVERY PERFORMANCE SYSTEM (DPS): ( Section 8.3, see “Compliance Management Training Doc”) YES Need to Discuss

 Have at least 2 users been identified for DPS? ☐ ☐

 Understand the Vendor must review weekly for new infractions. ☐ ☐

 Understand infractions must be appealed in DPS within 14 CALENDAR DAYS of creation. ☐ ☐

 Understand failure to provide supporting documentation when appealing will result in an ☐ ☐ immediate rejection.

 Understand UPC infractions cannot be found in DPS and are communicated via ☐ ☐ e-mail only.

Vendor Contacts Responsibility Title Name Email Phone

Logistics/Transportatio n

2 Delivery Performance System

EDI/IT

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