To the Municipal Manager

O. R. TAMBO DISTRICT MUNICIPALITY

TO THE MUNICIPAL MANAGER OR TAMBO DISTRICT MUNICIPALITY

FROM THE DIRECTOR: CORPORATE SERVICES OR TAMBO DISTRICT MUNICIPALITY

SUBJECT INTERNAL ADVERTISEMENT OF POSTS: SUPPLEMENTARY BULLETIN

This correspondence is intended to be a request to advertise a supplementary list of posts internally as a consequence of the process of placement which implemented the migration of employees from the old to the new organisational establishment. During the placement process there were disparities and inconsistencies that were noticed because of the previous human resource transactions and process that were done in the previous years. These include implementation of the previous job evaluation results, inconsistent recruitment practices, management of remuneration of employees, to mention just a few.

In the light of the above scenario and in an endeavour to stabilise the people management processes in the municipality, the corporate service department is hereby requesting approval to advertise the attached positions which range from number 1 to number 91. The department further requests that these positions be advertised internally, thus, making them available only to individuals who are already in the employ of the OR Tambo District Municipality.

Thank you

Recommended/Not Recommended

………………………………………………………………….. ………………………………………… F. Mphako Date Director: Corporate Services

Approved/Not Approved

……………………………………………………………………. …………………………………………… O.N. Hlazo Date Municipal Manager

1 Community Services

1. Position Title: Principal Office Satellite Centre

Department: Community Services

Unit: Disaster and Risk Management

Number of Posts: 5

Role Purpose

 To support local municipalities and ensure that there is proper and effective implementation of the OR Tambo Disaster Risk Management policy framework, Disaster Management Act and the National Disaster Management Framework by local municipal departments, entities and other stakeholders focusing on disaster risk reduction, prevention and avoidance.

Key Responsibilities:

 To ensure effective and appropriate preparedness, response, recovery and rehabilitation through: . Establishment of a uniform approach for early warning strategies. . Avert or reduce the potential impact in respect of health impacts, personal injury, loss of life, property, infrastructure, environments and government services. . Immediate, integrated and appropriate response and relief actions when significant events occur or are threatening to occur. . All rehabilitation and reconstruction strategies conducted following disaster are implemented in an integrated and developmental manner.

Requirements

 Certificate/Diploma/Degree/Extensive Relevant Experience

Reporting Structure

 Reports to the Head: Programme Manager: Integrated Response and Recovery (Planning and Practice)

2. Position Title: Senior Disaster Management Practitioner

Number of Posts: 2

Role Purpose

To support disaster risk management satellite centres and ensure that there is proper and effective implementation of the OR Tambo Disaster Risk Management policy framework, Disaster Management Act and the National Disaster Management Framework by local municipal departments, entities and other stakeholders focusing on disaster response and recovery. To advocate for integration of disaster risk reduction in planning processes, projects, programmes and initiatives of the municipality. Provide strategic advice and guidance on mission critical initiatives related to legislative imperatives with a view to sustaining remedial interventions, contingency plans, emergency preparedness, rapid and effective response to disasters and supporting resilient communities, post disaster recovery and rehabilitation within the context of the DM policy framework, the DM Act and regulations of the Gatherings Act, 205 1993.

 Implement critical objectives encompassed in approved long and short term plans and priorities of the disaster management functionality

2  Coordinates operative requirements and procedures during procedures during potential and declared disasters

Requirements

Reporting Structure

 Reports to the Programme Manager Integrated Response and Recovery

3. Position Title: Senior Practitioners: Administration and Risk Reduction, satellite centres

Number of Posts: 5

Role Purpose

Facilitates the key performance areas associated with the Disaster Management ,Integrated Risk and Risk Assessment within the OR Tambo District Municipal Area and Local Municipalities through the design ,development and alignment of policies ,procedures ,systems and controls guiding critical interventions and processes with respect to risk reduction and elimination and providing strategic advice, information and guidelines on mission critical initiatives related to legislative imperatives with a view to sustaining remedial interventions and supporting an integral approach to the building of resilient individuals ,households and communities within the context of the IDP and Disaster Management Act No .57 of 2002.

 Applying uniform disaster risk Integrated Response policy in the district  Support Technical Task Teams (TTTs) for the development and implementation of integrated disaster risk management plans for the district as a whole which are consistent with the findings of risk assessments. Disaster risk management plans must include.  Support strategies, programmes and projects aimed at risk Integrated Response by municipal departments; other municipal entities; local municipalities; and other disaster risk management role players in the district;  Assist with the preparation of hazard specific contingency operational plans for the coordination of response and recovery efforts by municipal departments and other municipal entities; local municipalities; and other disaster risk management role players in the district.  Support mechanisms to facilitate and monitor the progress of TTTs with the development, integration and implementation of priority risk Integrated Response strategies, programmes and projects risks affecting the district as a whole;  Support and maintaining mechanisms for the integration of risk reduction plans, projects, programmes and practices into Integrated Development Plans and all other developmental strategies in Council’s area  Support disaster risk management plans for the district to the NDMC; the EC PDRMC; and to other relevant disaster risk management role players in the district; as well as to the neighbouring Municipal DRMCs of the Amathole DM; Chris Hani DM; the Joe Gqabi DM; the Alfred Nzo DM;  Facilitate planning for the integrated management of cross-boundary risks (with neighbouring districts and between local municipalities) by entering into mutual assistance agreements and memoranda of understanding for the purposes of disaster risk management;  Support developing the capacity to provide a consultative and advisory service on disasters and disaster risk management for the district;  Exercising quality control, monitoring progress and reviewing effectiveness of risk Integrated Response programmes and projects and contingency plans;  Consulting with the O R Tambo DM DRMAF on the development of disaster risk management plans and other relevant disaster risk management issues.

3  Conduct research to identify appropriate and relevant strategies, programmes and interventions to guide risk Integrated Response, avoidance and control.  Support plans to address risk reduction and specify processes to mitigate effects of unplanned disasters.  Engage communities, local government structures and relevant role players to promote and support a broad base culture of risk avoidance through strengthened public awareness’s ,education and responsibility.  Facilitate the procedural administrative requirements and reporting deadlines associated with the function.  Prepare reports detailing activities and outcomes associated with the function.

Requirements

Reporting Structure

 Reports to the Programme Manager- Integrated Risk

4. Position Title: Senior Communication system operators

Number of Posts: 4

Role Purpose

Attends to tasks associated with the operations of the control room, receiving, responding and/or transferring messages and information to facilitate and coordinate specific action or intervention and, provides general clerical support to enable accomplishment of specific service delivery related requirements and/ or instructions, including supervising the call centre operators.

 Supervise inter-action with callers and operational personnel on telephones/two way radios with respect to specific incidents needing urgent attention.  Interpreting coded language information and instructions to personnel on duty to coordinate specific actions and proceedings with the communication thereof to relevant role players.  Supervising records and updating of registers regarding responses.  Ensure smooth running of the shift system including leaves schedules.  Interaction with Communication System Operators.  Reporting on faulty equipment to the Senior Disaster Practitioner IMCS.  Filling documentation, correspondence notifications and other recorded files.  Ensure compliance by communication centre staff with ORT Disaster Risk Management Communication Centre and emergency Communication standard operating procedure manual.

Requirements

Reporting Structure

 Reports to the Senior Disaster Practitioner IMCS

4 5. Position Title: Senior Disaster Practitioner Risk Assessment

Number of Posts: 1

Role Purpose

Conducting comprehensive and progressive risk assessment which will contribute to the development of disaster risk profile that are current and relevant , and which will inform the planning and practice of holistic, integrated disaster risk reduction and contingency planning and implementation

 Conducting comprehensive and progressive risk assessments which will contribute to the development of disaster risk profiles that are current and relevant, and which will inform the planning and practice of holistic, integrated disaster risk reduction and contingency planning and implementation;  Maintaining mechanisms for the assessment and ongoing monitoring of disaster risk; the updating and dissemination of risk information; and for exercising quality control over the conduct of risk assessments;  Submitting disaster risk assessment reports for the district to the O R Tambo DM TAC; the EC PDRMC; and the NDMC for scrutiny and approval;  Supporting Technical Task Teams (TTTs) for the development and implementation of integrated disaster risk management plans for the district as a whole which are consistent with the findings of risk assessments. Disaster risk management plans must include.  Supporting the preparation of hazard specific contingency and response and recovery operational plans for the coordination of response and recovery efforts by municipal departments and other municipal entities; local municipalities; and other disaster risk management role players in the district.  Supporting disaster risk management plans for the district to the NDMC; the EC PDRMC; and to other relevant disaster risk management role players in the district; as well as to the neighboring Municipal DRMCs of the Amathole DM; Chris Hani DM; the Joe Gqabi DM; the Alfred Nzo DM;  Supporting instituting joint standards of practice for disaster risk management in the district that are consistent with national and provincial standards;  Supporting mechanisms to facilitate planning for the integrated management of cross-boundary risks (with neighbouring districts and between local municipalities) by entering into mutual assistance agreements and memoranda of understanding for the purposes of disaster risk management;  Facilitating operative requiring and procedures during potential and actual disasters.  Supporting Disaster Management Functionality and directing /coordinating efforts and resources towards establishing the magnitude and severity of relevant disasters.  Alerting Disaster management role players and allocating primary/secondary responsibilities to support capable handling of the disaster.  Supporting risk reduction programmes and recommending priority risk reduction programmes within Local Municipalities.

Requirements

Reporting Structure

 Reports to the Programme Manager- Risk Reduction

6. Position Title: Senior Disaster Practitioner- Information Management and Communication

5 Department: Community Services

Number of Posts: 1

Role Purpose

Facilitates the key performance areas associated with the Disaster Management ,Risk Reduction and Risk Assessment within the OR Tambo District Municipal Area and Local Municipalities through the design ,development and alignment of policies ,procedures ,systems and controls guiding critical interventions and processes with respect to risk reduction and elimination and providing strategic advice, information and guidelines on mission critical initiatives related to legislative imperatives with a view to sustaining remedial interventions and supporting an integral approach to the building of resilient individuals ,households and communities within the context of the IDP and Disaster Management Act No .57 of 2002.

 Applying uniform disaster risk reduction policy in the district  Support Technical Task Teams (TTTs) for the development and implementation of integrated disaster risk management plans for the district as a whole which are consistent with the findings of risk assessments. Disaster risk management plans must include.  Support strategies, programmes and projects aimed at risk reduction by municipal departments; other municipal entities; local municipalities; and other disaster risk management role players in the district;  Assist with the preparation of hazard specific contingency operational plans for the coordination of response and recovery efforts by municipal departments and other municipal entities; local municipalities; and other disaster risk management role players in the district.  Support mechanisms to facilitate and monitor the progress of TTTs with the development, integration and implementation of priority risk reduction strategies, programmes and projects risks affecting the district as a whole;  Support and maintaining mechanisms for the integration of risk reduction plans, projects, programmes and practices into Integrated Development Plans and all other developmental strategies in Council’s area  Support disaster risk management plans for the district to the NDMC; the EC PDRMC; and to other relevant disaster risk management role players in the district; as well as to the neighbouring Municipal DRMCs of the Amathole DM; Chris Hani DM; the Joe Gqabi DM; the Alfred Nzo DM;  Support mechanisms for the integration of risk reduction plans, projects, programmes and practices into Integrated Development Plans and all other developmental strategies in Council’s area;  Support instituting joint standards of practice for disaster risk management in the district that are consistent with national and provincial standards;  Facilitate planning for the integrated management of cross-boundary risks (with neighbouring districts and between local municipalities) by entering into mutual assistance agreements and memoranda of understanding for the purposes of disaster risk management;  Assist monitoring alignment and progress with the development and regular updating of disaster risk reduction plans and strategies and their integration into the IDP by local municipalities in the district  Support developing the capacity to provide a consultative and advisory service on disasters and disaster risk management for the district;  Exercising quality control, monitoring progress and reviewing effectiveness of risk reduction programmes and projects and contingency plans;  Consulting with the O R Tambo DM DRMAF on the development of disaster risk management plans and other relevant disaster risk management issues.  Conduct research to identify appropriate and relevant strategies, programmes and interventions to guide risk reduction, avoidance and control.  Support plans to address risk reduction and specify processes to mitigate effects of unplanned disasters.  Engage communities, local government structures and relevant role players to promote and support a broad base culture of risk avoidance through strengthened public awareness’s ,education and responsibility.  Facilitate the procedural administrative requirements and reporting deadlines associated with the function.  Prepare reports detailing activities and outcomes associated with the function.

Requirements

Reporting Structure

6  Reports to the Programme Manager- Risk Reduction

7. Position Title: Senior Disaster Practitioner Research

Number of Posts: 1

Role Purpose

Responsible for risk research within the Disaster Management Unit

 Conducting comprehensive and progressive risk assessments which will contribute to the development of disaster risk profiles that are current and relevant, and which will inform the planning and practice of holistic, integrated disaster risk reduction and contingency planning and implementation;  Establishing and maintaining mechanisms for the assessment and ongoing monitoring of disaster risk; the updating and dissemination of risk information; and for exercising quality control over the conduct of risk assessments;  Submitting disaster risk assessment reports for the district to the O R Tambo DM TAC; the EC PDRMC; and the NDMC for scrutiny and approval;  Establishing Technical Task Teams (TTTs) for the development and implementation of integrated disaster risk management plans for the district as a whole which are consistent with the findings of risk assessments. Disaster risk management plans must include.  The preparation of hazard specific contingency and response and recovery operational plans for the coordination of response and recovery efforts by municipal departments and other municipal entities; local municipalities; and other disaster risk management role players in the district.  Submitting disaster risk management plans for the district to the NDMC; the EC PDRMC; and to other relevant disaster risk management role players in the district; as well as to the neighbouring Municipal DRMCs of the Amathole DM; Chris Hani DM; the Joe Gqabi DM; the Alfred Nzo DM;  Instituting joint standards of practice for disaster risk management in the district that are consistent with national and provincial standards;  Establishing mechanisms to facilitate planning for the integrated management of cross-boundary risks (with neighbouring districts and between local municipalities) by entering into mutual assistance agreements and memoranda of understanding for the purposes of disaster risk management;  Facilitates operative requiring and procedures during potential and actual disasters.  Assisting with Disaster Management Functionality and directing /coordinating efforts and resources towards establishing the magnitude and severity of relevant disasters.  Alerting Disaster management role players and allocating primary/secondary responsibilities to support capable handling of the disaster.  Facilitating risk reduction programmes and recommending priority risk reduction programmes within Local Municipalities

Requirements

Reporting Structure

 Reports to the Programme Manager- Knowledge Management

7 8. Position Title: Communication Centre Operators

Number of Posts: 8

Role Purpose

Attends to tasks associated with the operations of the control room, receiving, responding and/or transferring messages and information to facilitate and coordinate specific action or intervention and, provides general clerical support to enable accomplishment of specific service delivery related requirements and/ or instructions, including supervising the call centre operators.

Communicates and transfers information to/ from operational personnel, public and/or internal departments by:

 Facilitate inter-action with callers and operational personnel on telephones/two way radios with respect to specific incidents needing urgent attention.  Interpreting coded language information and instructions to personnel on duty to coordinate specific actions and proceedings with the communication thereof to relevant role players.  Facilitate records and updating of registers regarding responses.  Interaction with Senior Communication System Operator.  Reporting on faulty equipment to the Supervisor  Filling documentation, correspondence notifications and other recorded files.  Ensure compliance by communication centre staff with ORT Disaster Risk Management Communication Centre and emergency Communication standard operating procedure manual.

Requirements

Reporting Structure

 Reports to the Senior Communication System Operators

9. Position Title: Disaster Management Assistants

Number of Posts: 3

Role Purpose

Undertake tasks/activities associated with the collection and distribution of disaster material (e.g. tents), mail and other related correspondence/ documentation/ fires and items (stores and collection) to/ from internal departments and external sources, conducting general office duties, in order to ensure laid down instructions are compiled with and deadlines/ priorities attended to.

Delivery and Collection

Performs specific tasks associated with the delivery and collection of items to/ from external sources by:

 Receiving a schedule indicating delivery/ collection requirements and identifying with specific priorities.

8  Delivering tent and disaster material, loading equipment into vehicle and delivering to designated sites/ areas.  Driving the water tanker to relevant areas.  Batching correspondence, mail and other items according to the planned destination schedule/ route.  Checking vehicle condition (tyres, water, oil, brakes, lights, etc.) and completing the checklist and log sheets prior to departure and/ or reporting defects to the immediate superior.  Locating specific addresses for delivery/ collection and seeks/ or signs acknowledgement of receipt on collection / delivery of materials, etc.

Cleaning Functions

Performs specific tasks/ activities associated with the provision of general administration support by:

 Cleaning response and disaster material and ensuring that tents, blankets and relevant materials are cleaned after relief, and packing relief material in an orderly manner.  Cleaning of offices and minor maintenances of office equipment and appliances e.g. changing of bulbs,  Cleaning of the disaster management vehicle.

Requirements

Reporting Structure

 Reports to the Administration Officer

10. Position Title: Disaster Management Practitioners

Number of Posts: 3

Role Purpose

To support Senior Disaster and Risk Practitioner satellite centres and ensure that there is proper and effective implementation of the OR Tambo Disaster Risk Management policy framework, Disaster Management Act and the National Disaster Management Framework by local municipal departments, entities and other stakeholders focusing on disaster response and recovery. To advocate for integration of disaster risk reduction in planning processes, projects, programmes and initiatives of the municipality. Provide Support on mission critical initiatives related to legislative imperatives with a view to sustaining remedial interventions, contingency plans, emergency preparedness, rapid and effective response to disasters and supporting resilient communities, post disaster recovery and rehabilitation within the context of the DM policy framework, the DM Act and regulations of the Gatherings Act, 205 1993.

Implement critical objectives encompassed in approved long and short term plans and priorities of the disaster management functionality by:

 Assist in maintaining sound relations between the main centre and satellite centres in response and recovery activities.  Support disaster risk management satellite centres in the implementation and practice of the disaster relief and recovery.

Disaster Control

9 Facilitates operative requirements and procedures during procedures during potential and declared disasters by:

 Assist in the identification of district infrastructure and resources for mobilisation to support communities affected by major incidents or declared disasters.  Monitor information uploaded on Mobenzi application to facilitate speedy intervention and response in support of satellite centres.  Advise on determination of the magnitude and severity of a reported major/disastrous incident for declaration.  Assist and advise in the Implementation of approved response plans, protocols, field operation standards, etc in the district.  Facilitate provision of relief in consultation with the Programme Manager.  Assist disaster management satellite centres in the coordination of recovery, reconstruction and rehabilitation activities.  Consolidate information for funded interventions, occurred and declared disasters.

Requirements

Reporting Structure

 Reports to the Senior Disaster Management Practitioner – Response and Recovery (Main Centre)

11. Position Title: Administrative Officer

Number of Posts: 1

Role Purpose

Undertakes specific clerical tasks associated with the Disaster Risk Management Section and provides administrative support and attends to specific office support / clerical activities associated with the preparation, copy typing, circulation, safekeeping and retrieval of documents/correspondence and general financial administration, communicating with visitors, officials, sourcing and making available routine information pertaining to scheduled activities of section.

Responsible for all:

 Secretarial Support

 Receptionist / Switchboard Functions

 Stores and Requisition Controls

Requirements

Reporting Structure

10  Reports to the Head of the Centre

12. Position Title: Messenger Driver

Number of Posts: 1

Role Purpose

Undertakes tasks/activities for the office associated with the collection and distribution of mail and other related correspondence /documentation /files (notices/agendas/minutes) to/from internal departments and external sources in order to ensure laid down instructions are complied with and deadlines/priorities attended to.

 Ensure that messages and documents are delivered in time.  Understand privacy rules and not tamper with documents  Collection and delivery of mail and other materials are required from and to the post office, government agencies and other institutions.  Sorting, delivery and pick up of mail from various offices of the premises at regular intervals  Maintenance of records as required  Other duties are required  Maintenance of recording information in the system, solution of minor technical problems and reporting service providers for regular maintenance and repair Requirements

Reporting Structure

 Reports to the Admin Officer

13. Position Title: Fire Fighter

Unit: Fire and Emergency Rescue Services

Number of Posts: 20

Role Purpose

Performs a variety of tasks associated with responding to and dealing with fire-fighting, emergency rescues services, supervision of fire-fighters, rendering basic medical care, fire prevention and training activities, operating and maintaining firefighting equipment and apparatus, maintaining fire station facilities and related work as required in order to protect the lives and property of the citizens of the municipality in accordance with the Fire Brigade Services Act(Act 99 of 1987)

11  Carries Out Fire-Fighting Activities and Emergency Operations

 Preparing for emergency incidents and protection duties to reduce incidents and severity of fires and providing a safer environment for firefighters and communities of the municipality

 Maintenance Function: Vehicles, Equipment and Fire Station  Performs basic administrative functions

 Operates a variety of vehicles, light and heavy driven machinery up to level of certification

Requirements

Reporting Structure

 Reports to the Senior Fire Fighter

Corporate Services

14. Position Title: Security Officer

Department: Corporate Services

Unit: Municipal Safety and Security Services

Number of Posts: 15

Role Purpose

Performs activities associated with guarding/ protecting Council property / assets, Municipal key points ensuring safe working environment in the institution.

 Performs specific activities associated with patrolling and guarding premises/key points and surroundings Municipal key points

 Performs specific activities at the main entrance gates including access control

 Monitoring of CCTV

Requirements

Reporting Structure

 Reports to the Security Supervisor

15. Position Title: Security Supervisor

Unit: Security Inspector Key points

Number of Posts: 2

12 Role Purpose

To identify all risks and threats in the current countermeasures and to ensure the security systems are rectified and implemented. Oversee subordinate supervisory personnel and security services to ensure safe and secure working environment.

Coordination Functions

 Receive approved security plan and policies for implementation from security manager.  Conduct security risk, threat analyses and security survey exercise in all assets and Municipal key points and report to security manager.  Confirming that Security supervisors and Security Officers are on duty, performing their duties within prescribed procedures/guidelines and that they are in uniform.  Communicating with the Security Supervisors at their duty points from time to time to establish problems/incidents, and taking appropriate measures for specific situation/incidents, and interacting with Security Manager on crimes/breaches.  Monitoring incidents reports, occurrence registers and entrances.  Conduct regular briefing with supervisory personnel under command.  Ensure that all posts are properly and effectively supervised and staffed by making adjustment in light of operational requirements  Assure the availability of all relevant resources to carry out the duties and responsibilities of the section.

Operational Functions: Security Services and Coordination

 Hold monthly meetings with security service providers regarding service level agreements (contract management/guarding services).  Participating in liaising with security agencies and relevant departments pertaining to safety and security matter.  Liaise with security managers on matters pertaining to physical security.  Assist in all matters pertaining to investigation of crime.  Participate in the preparation of budget proposals and performance reports.  Consult with and advises the Security Manager of all matters and activities of concern planned or taking place within the Institution

Requirements

Reporting Structure

 Reports to the Security Inspector Key points

Water and Sanitation Services

16. Position Title: Assistant Mechanical

Department: Water Services

Unit: Water and Sanitation

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsholo (1)

Libode (1)

Flagstaff (1)

13 Lusikisiki (1)

PSJ (1)

Mqanduli and Coffeebay (1)

Nqueleni (1)

Role Purpose

Performs specific mechanic/Electrical activities supporting the Mechanic/Electrician during minor works and during installation, maintenance and repair works by attending to the preparation of the site and undertaking specific mechanic/electrical applications

 Assist the Mechanic/Electrician to facilitates activities and sequences associated with maintaining the functionality of vehicles, plant and machinery

 Assist the Mechanic/Electrician in activities/ sequences associated with trouble shooting/ fault finding and repairing plant, machinery and vehicles

 Monitor/ cleans worksites, stores equipment and tools and loads materials prior to departure from work site

Requirements

Reporting Structure

 Reports to the Mechanic or Electrician

17. Position Title: Assistant Electrician

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsholo (1)

Libode (1)

Flagstaff (1)

Lusikisiki (1)

PSJ (1)

Nqueleni (1)

Role Purpose

Performs specific mechanic/Electrical activities supporting the Mechanic/Electrician during minor works and during installation, maintenance and repair works by attending to the preparation of the site and undertaking specific mechanic/electrical applications

14 Key Responsibilities:

 Assist the Mechanic/Electrician to facilitates activities and sequences associated with maintaining the functionality of vehicles, plant and machinery

 Assist the Mechanic/Electrician in activities/ sequences associated with trouble shooting/ fault finding and repairing plant, machinery and vehicles

 Monitor/ cleans worksites, stores equipment and tools and loads materials prior to departure from work site

Requirements

Reporting Structure

 Reports to the Mechanic or Electrician

18. Position Title: Data Capturer

Number of Posts:

Mthatha (10)

Role Purpose

Collect and capture EPWP labour reports on the EPWP Reporting System. Ensures work opportunities generated by the District Municipality are reported and validated. Drivers of the Districts reporting to the Department of Public Works Provides administrative and general support relating to the accurate capturing and verification of Indigent Applications on the MS Excel computer system, and creating new accounts. The role is responsible for capturing data and information and ensuring an effective maintenance (backup) system. This role is responsible for scheduling and administration of systems activities in support of the Municipality and central administration of the Master Data System.

Filling and Data Entry  Communicate with Service Providers and Contractors  Arrange Appointments for Site Visits  Processing, Data Verification & Reporting  Prepare source data for computer entry: By compiling and sorting information  Establishing entry priorities.  Certified ID Copies  Contracts of Employees  EPWP Labour information  Processes documents by reviewing data for deficiencies returns incomplete data to the service providers.  Maintains Data entry requirements by following EPWP procedures and techniques.  Reports Data on the EPWPRS according to the set timeframes/deadlines  Maintains operations by following policies and procedures  Secures information by completing Data Base backups. Ie Archives  Prepares relevant documents for Audit processes Filing data forms and reports  Accompany auditors to the respective sites.

15  Assists the Manager with relevant information for Regional steering Committee Presentations  Attends Regional Steering Committee meeting Assists on reporting Work Opportunities generated by the District Municipality Inform supervisor of challenges and make recommendations for improved work flow.  Contributes to team effort by accomplishing related results as needed.

Perform Administrative Functions:  Capturing data onto systems  Maintaining high standards of housekeeping  Preparing appropriate reports  Producing documentation relevant to role  Adhering to administrative legislation  Adhering to Safety, Regulations, The Act, Codes of practice and standards  Processing safety, injury, risk and incident reports  Participating in meetings  Completing role requirements appropriate to the job contents

In order to ensure administrative requirements and procedures associated with the reporting the Districts progress on job creation.

Contribute to Administration Team Effectiveness  Participating in meetings  Generating improvement ideas  Communicating with clients

Requirements

Reporting Structure

 Reports to the Manager WSP

19. Position Title: Sampler

Number of Posts:

Mthatha (5)

Role Purpose

Water samplers enforce water quality laws and regulations. The Incumbent collects and tests samples of water supplied by the municipality to determine the types and level of contaminants in it. If the water doesn’t meet the minimum standards, the incumbent provides recommendations on how to improve the quality. Samplers working in waste water plants ensure waste water meets industrial effluent regulations before being discharged to the natural environment or recycled

Technical duties

 Collect water samples, using sample bottles  Submit samples to laboratory for testing and prepare a report on findings  Computes effluent flow from chart for sampling period  Conducts tests, such as pH and dissolves oxygen to ascertain effluent levels  Assist in water quality flushing program to enhance the water quality delivered to the client  Responds to water quality complains by internal or external clients

16  Review lab results, identify possible water quality problems and inform supervisor  Keep all sample equipment clean and free of contaminations.  Ensure instruments used are calibrated correctly  Ensure the appropriate amount of water bottles and other required materials for sampling is maintained in the stock base  Perform related duties as required

Data Capturing

 Reviews data from meters, recorders and inspect equipment in the treatment works to ensure compliance with government standards  Removes and replaces records charts  Review and compile information for data capturing purposes

Requirements

Reporting Structure

 Reports to the Laboratory Technician

20. Position Title: Bulk Meter Reader

Number of Posts:

Mthatha (5)

Role Purpose

Performs professional work in meter reading for the District municipality’s water network Read water consumption meters and enter data in books or hand-held computers

 Walk or drive vehicles along established routes to take readings of meter dials  Verify readings in cases where consumption appears to be abnormal, and record possible reasons for fluctuations  Connect and disconnect utility services at specific locations  Verify readings in cases where consumption appears to be abnormal, and record possible reasons for fluctuations  Upload into office computers all information collected on hand-held computers during meter rounds, or return route books or hand-held computers to business offices so that data can be compiled.  Inspect meters for unauthorized connections, defects and damages such as broken seals.  Report to service department any problems such as meter irregularities, damages equipment or impediments to meter access including dogs.  Report lost or broken keys  Take full responsibility for Municipality assets and equipment used in day to day duties  Report any issues pertaining to the job or where assistance is needed to the direct supervisor  Leave messages to arrange different times to read meters in cases in which meters are not accessible.  Answer customers' questions about services and charges, or direct them to customer service centers.  Update client address and meter location information.

Requirements

17 Reporting Structure

 Reports to the Technician

21. Position Title: Plant Supervisor

Number of Posts:

Qumbu (8)

Tsholo (8)

Libode (8)

Flagstaff (8)

Lusikisiki (8)

PSJ (8)

Nqueleni (8)

Role Purpose

Perform tasks associated with identifying, communicating and applying contingency measures in accordance with instruction to minimize specific problems /defects in the water and sanitation system network and plant installations, guiding personnel on routine operational activities and supporting special personnel with the execution of repair and maintenance sequences

 Investigates specific complaints and /or inspects the conditions of water and waste water

 Attends to preparatory, in process and completion activities during maintenances /repair work system, pump station and treatment plants

 Attends to the completion of procedural forms and undertakes general maintenance routine housekeeping activities

Requirements

Reporting Structure

 Reports to the Superintendent

22. Position Title: By-law Inspector

18 Number of Posts:

Mthatha (9)

Role Purpose

The By-Law Inspector is responsible for the application and enforcement of all Municipal by-laws and other applicable laws in order to ensure compliance. The By-Law Inspector is responsible for enforcing municipal by-laws and providing public education and awareness programs and services in order to ensure the protection of residents, property and employees. Failure to provide adequate services will endanger the safety of residents and may result in unnecessary injury or loss of life in emergency situations.

 Assists with the development and Implementation of comprehensive Municipal By-Laws  Enforces the provisions of the Municipal by-laws and any other applicable law.  Present information to and attend court Main Activities  Ensure evidence is gathered in an appropriate and legal manner  Maintain detailed records of incidences  Ensure all records are kept and up to date  Conduct investigations  Performs all relevant inspections, as they relate to permits issued or regulations violated  Patrols throughout the Municipality and performs site visits as required  Ensures all orders or notices are executed as they relate to regulations violated and ensures timely response and action to all public and political enquiries  Conducts investigations and complaints that relates to by-laws  Conduct regular patrols and perform day to day enforcement activities  Prepare reports for presentations  Complete administrative tasks as required  Maintain records of bylaw infractions, permits, etc.  Prepare reports on all areas of By-Law  Monitor the By-Law budget  Perform other related duties as may be required by supervisor  The By-Law Inspector is responsible for enforcing municipal by-laws and providing public education and awareness programs and services in order to ensure the protection of residents, property and employees.  Provide public education and awareness and promote safety in order to reduce the incidence of accidence and emergencies and bylaw infractions Main Activities  Promote public safety in all areas  Coordinate, promote and/or deliver safety events concerning public safety  Liaise with community groups and organizations concerning safety issues and concerns  Respond to resident complaints and concerns  Maintain public relations and liaison concerning bylaw awareness and enforcement

Requirements

Reporting Structure

 Reports to the WCDM Manager

23. Position Title: General Assistant

19 Unit: Water and Sanitation

Number of Posts:

Mthatha (9)

Role Purpose

Undertakes activities associated with maintaining the cleanliness of water plants/site and loading /offloading of chemicals, litter and general waste and attending to the cutting/ trimming of lawns or cleaning of overgrown shrubs/ vegetation in accordance with laid down instruction

 Undertakes general labouring tasks  Cleans worksites, stores equipment and tools and loads materials prior to departure from work site

Requirements

Reporting Structure

 Reports to the Assistant Plumber

24. Position Title: Public Toilet Cleaner

Number of Posts:

Qumbu (4)

Tsholo (4)

Libode (3)

Flagstaff (4)

Lusikisiki (4)

PSJ (4)

Nqueleni (4)

Role Purpose

Performs labouring activities associated with the maintenance of public toilets, and attending to all general cleaning of toilets, surrounding areas and the keeping of tools, and clean equipment storage and care activities. Key Responsibilities:

 Undertakes general labouring tasks associated with the maintenance of public toilets, and general ground maintenance

 Cleans and attends to the storage and safekeeping of tools and equipment

Requirements

20  Certificate/Diploma/Degree/Extensive Relevant Experience

Reporting Structure

 Reports to the General Assistant

25. Position Title: Mechanical and Electrical Superintendent

Number of Posts:

Mthatha (1)

Role Purpose

Facilitates the set-up, work in progress and completion of specialized tasks activities associated with the mechanical/Electrical maintenance and repairs, including monitoring and correcting the productivity and performance outputs of supporting personnel and attending to routine and general administrative recording requirements contributing to the accomplishment of departmental objectives

 Facilitates specific pre-work/site requirements with regards to repairs, planned and preventative maintenance sequences and guides the activity of personnel

 Technical Work Responsibilities  Effectively Ensure Mechanical/Electrical Availability of All Equipment In Area of Responsibility  Project Work (Manufacturing and Installation of Equipment and Facilities)  Monitor Operational Effectiveness of Equipment and Facilities  Maintenance of Mechanical Equipment/Power Installations and Components According to Standards and Procedures  Responsible for Health and Safety in Area of Responsibility

Requirements

Reporting Structure

 Reports to the Senior Superintendent (Mechanical/Electrical)

26. Position Title: Senior Superintendent Mechanical and Electrical

Number of Posts:

Mthatha (1)

Role Purpose

21 Coordinates the set-up, work in progress and completion of specialized tasks activities associated with the mechanical/Electrical maintenance and repairs, including monitoring and correcting the productivity and performance outputs of supporting personnel and attending to routine and general administrative recording requirements contributing to the accomplishment of departmental objectives

 Coordinates specific pre-work/site requirements with regards to repairs, planned and preventative maintenance sequences and guides the activity of personnel

 Technical Work Responsibilities  Effectively Ensure Mechanical/Electrical Availability of All Equipment In Area of Responsibility  Project Work (Manufacturing and Installation of Equipment and Facilities)  Monitor Operational Effectiveness of Equipment and Facilities  Maintenance of Mechanical Equipment/Power Installations and Components According to Standards and Procedures  Responsible for Health and Safety in Area of Responsibility

Requirements

Reporting Structure

 Reports to the Assistant Manager Water and Sanitation

27. Position Title: Technician

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsolo (1)

Libode (1)

Flagstaff (1)

Lusikisiki (1)

PSJ (1)

Nqueleni (1)

Role Purpose

Maintain, calibrate, test and troubleshoot instrumentation, process controls, programmable logic controllers, data acquisition systems and electrical systems for the municipal water system. The Incumbent is required to supervise and perform duties in meter reading and provide meter and water services. The incumbent drives the meter reading testing programs. The incumbent is required to give technical services wherein all meters or other related equipment is kept in working order

 Monitor and maintain the Supervisory Control and Data Acquisition (SCADA) system and other operational software

22 systems  Maintain, test and repair metering and recording instruments, control apparatus, data logging and display equipment, communications and telemeter systems.  Install, test and repair automated telemetry equipment, including calibration of input sensors such as flow meters, meters and other monitoring equipment  Maintain and develop files and records for electrical and instrumentation systems and equipment in a computerized maintenance management system, create and maintain drawings, review SCADA system alarms for equipment failure.  Prepare special reports utilizing SCADA, CMMS, or Microsoft products or similar products, order equipment repair parts and/or new upgraded equipment.

 Supervision of water meter staff, including training and motivating employees; assigning and reviewing work; establishing and monitoring employee performance objectives; preparing and presenting employee performance evaluations; counseling employees on job performance; and making recommendations regarding hiring, terminating and disciplining employees;

 Maintains files both paper and electronic;

 Facilitates meter sets and assists with the cross connection and municipal pretreatment program;

 Supervises water meter change-out and testing programs;

 Prepares informational reports and may prepare work orders;

 Receives and investigates consumer/citizen complaint and takes appropriate action;

 Routes information and materials to appropriate personnel;

 Resolves work-related problems;

 Answers client’s questions and provides assistance;

 Assists with the developing and revising of operating procedures;

 Enforces safety rules;

 Assists the Water Distribution and Wastewater Collection departments as necessary;

 Enforces and causes compliance with the Standard Operating Procedures Requirements

Reporting Structure

 Reports to the WCDM Assistant Manager

28. Position Title: Artisan

Number of Posts:

KSD (4)

Mhlontlo (2)

Nyandeni (2)

Ingquza (2)

Role Purpose

23 Facilitates the set-up, work in progress and completion of specialized tasks activities associated with the area of specialization maintenance, attending to routine/ general administrative recording requirements in the mechanical workshop

 Facilitates activities and sequences associated with maintaining the functionality of vehicles, plant and machinery

 Facilitates activities/ sequences associated with trouble shooting/ fault finding and repairing plant, machinery and vehicles

Requirements

Reporting Structure

 Reports to the Superintendent

29. Position Title: Electrician

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsolo (1)

Libode (1)

Flagstaff (1)

Lusikisiki (1)

PSJ (1)

Ngqeleni (1)

Role Purpose

Facilitates the set-up, work in progress and completion of specialized tasks activities in the Technical Services Department, associated with medium/ low voltage electrical installation, maintenance and repair (electrical operated machines and equipment) including, monitoring and correcting support personnel productivity and performance and, attending to routine/ general administrative recording requirements contributing to the accomplishment of departmental objectives.

 Interprets specific pre-work/ site requirements with regards to installation, repairs and, planned and predictive maintenance sequences

 Facilitates activities associated with the construction/ maintenance and installations of medium/ low voltage electrical works

24  Facilitates activities and sequences associated with maintaining the functionality of electrical pump stations systems

 Facilitates activities/ sequences associated with trouble shooting/ fault finding and repairing to pumps and electrical systems

Requirements

Reporting Structure

 Reports to the Artisan

30. Position Title: Plumber

Number of Posts:

Mthatha (24)

Qumbu (2)

Tsolo (3)

Libode (3)

Flagstaff (4)

Lusikisiki (5)

PSJ (5)

Ngqeleni (5)

Role Purpose

Facilitates the set-up, work in progress and completion of specialized plumbing tasks activities associated with the installation, maintenance and repair to faulty or damaged water meters, water pipes and manholes, including, monitoring and correcting the productivity and performance outputs of support personnel and, attending to routine/ general administrative recording requirements contributing to the accomplishment of departmental objectives. Key Responsibilities:

 Facilitates activities associated with the repairs, maintenance and installations of water meters, water pipes and manholes

Requirements

Reporting Structure

25  Reports to the Senior Superintendent

31. Position Title: Artisan Plumber

Number of Posts:

Mthatha (4)

Qumbu (2)

Tsolo (2)

Libode (2)

Flagstaff (2)

Lusikisiki (2)

PSJ (2)

Ngqeleni (2)

Role Purpose

To ensure that the community receive clean drinking water that complies with SABS code of standard at all times.

Office Administration

 Time book management: For recording, monitoring and identifying those who are not work and find reason therefore.  To check water related complaints receive yesterday for attention and auctioning.  Attend water and sanitations related complaints from the community or customer and attend meetings

Planning:

 To plan how to address water related backlogs, current and future work Performed so as to deliver clean water to communities.  Check availability of material, fittings on stores to ensure continuity Of work and for stock taking.  Job allocation to subordinates for full utilization of personnel to repair Burst pipes, hand pumps and valves. To ensure uninterrupted supply To communities  Make sure that the honey sucker sucks septic tank before overflowing  Ensure that subordinates wear protective clothing at all times  Make sure that municipal vehicles are not misused and are properly parked after hours

Organize site meeting:

 To attend to complaints received on work progress and listen to Grievances and problem encountered  To take final decision and implement them  Attend organizational meeting with subordinate and Superiors  Submission of monthly progress report to the Superintendent to determine and communicate progress and backlogs with superintendent

Inspection:

26  To inspect the functioning of schemes, for maintenance and repairs to ensure the functioning of schemes.  Submission of orders and distribution of fuel to schemes to ensure Continuous functioning of the schemes.

Requirements

Reporting Structure

 Reports to the Superintendent Plumbing

32. Position Title: Assistant Plumber

Number of Posts:

Mthatha (61)

Qumbu (2)

Tsolo (2)

Libode (2)

Flagstaff (2)

Lusikisiki (2)

PSJ (2)

Ngqeleni (2)

Role Purpose

Performs specific plumbing activities supporting the colleagues and immediate superior during minor works and during installation, maintenance and repair works by attending to the preparation of the site and undertaking specific plumbing applications associated with the laying pipes, removing and replacing components/ parts on water metering and regulating devices. Key Responsibilities:

 Performs activities associated with the installations of water reticulation systems

 Performs activities and sequences associated with maintaining the functionality of water reticulation systems  Cleans worksites, stores equipment and tools and loads materials prior to departure from work site Requirements

Reporting Structure

 Reports to the Plumber

33. Position Title: TLB Operator

27 Department: Water Services

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsolo (1)

Libode (1)

Flagstaff (1)

Lusikisiki (1)

PSJ (1)

Ngqeleni (1)

Role Purpose

To operate TLB machine in performing support duties in relation to all construction duties in the Water and Sanitation Division Key Responsibilities:

 Check the road worthiness of the TLB before starting work of the day by inspecting hydraulic, engine oil, water, Battery terminals etc.  Start the TLB machine so as to check whether there are any oil leaks, if any report to supervisor for repairs, if not begin work for the day.  Respond to all outstanding duties (of backfilling & trench digging) left unfinished the previous day.  On return from the day duties, wash the machine and do greasing to prepare the Engine for the next day.  Log in all daily tasks performed to assist transport section to determine how much the TLB is utilized and to report work progress to supervisor.  Report to Transport Section when the TLB is due for service or major repairs.  Assist plumbers in digging where picks and spades are not suitable to do.  Backfill all open trenches within the safety measures.  To assist on lifting water Sewer heavy pipes that people cannot load or offload.  To load sand, river sand concrete etc on trucks to backfilling trenches or construction work.

House Keeping

 Keep the plant/machinery in excellent condition in order to ensure long lasting life span  Must inspect the site to ensure the safety of the plant, workers and also the underground cables, waterlines, telephone cables etc.  Must have safety equipment /uniform and fuel always make sure that fuel tank is locked and safe  Performs specific tasks /activities at the depot /work sites prior to and on completion of allocated maintenance assignments

Requirements

Reporting Structure

 Reports to the Relevant Supervisor as per section

28 34. Position Title: Truck Driver

Number of Posts:

Mthatha (3)

Qumbu (1)

Tsolo (1)

Libode (1)

Flagstaff (1)

Lusikisiki (1)

PSJ (1)

Ngqeleni (1)

Role Purpose

Provides logistical and transportation support for the implementation of all field work.

 Transportation and Logistics  Transportation of Meter Readers,  Plumbers/Artisans and Tools & Equipment  Safe and effective hauling of people and Material  To ensure OHS standards are adhere

Requirements

Reporting Structure

 Reports to the Plant Supervisor or relevant supervisor of the specific department

35. Position Title: Electrician

Number of Posts:

Mthatha (1)

Qumbu (1)

Tsolo (1)

Libode (1)

Flagstaff (1)

29 Lusikisiki (1)

PSJ (1)

Ngqeleni (1)

Role Purpose

Facilitates the set-up, work in progress and completion of specialized tasks activities in the Department, associated with medium/ low voltage electrical installation, maintenance and repair (electrical operated machines and equipment) including, monitoring and correcting support personnel productivity and performance and, attending to routine/ general administrative recording requirements contributing to the accomplishment of departmental objectives. Key Responsibilities:

 Interprets specific pre-work/ site requirements with regards to installation, repairs and, planned and predictive maintenance sequences

 Facilitates activities associated with the construction/ maintenance and installations of medium/ low voltage electrical works

 Facilitates activities and sequences associated with maintaining the functionality of electrical pump stations systems

 Facilitates activities/ sequences associated with trouble shooting/ fault finding and repairing to pumps and electrical systems

Requirements

Reporting Structure

 Reports to the Artisan

36. Position Title: Process Controller

Number of Posts:

Mthatha (8)

Qumbu (10)

Tsolo (2)

Libode (2)

Flagstaff (7)

Lusikisiki (16)

PSJ (13)

Ngqeleni (14)

Role Purpose

Attends to purification of water according to SABS standard through the application of specific operating procedures controlling the plant performances attending to removal and disposal of debris from water and quality portable drink

30 Key Responsibilities:

 Checking of relevant Tanks  Ensuring correct Consumption  Sampling  Technical and Related Duties

Requirements

Reporting Structure

 Reports to the Plant Supervisor or Superintendent

37. Position Title: Superintendent

Number of Posts:

Libode (1)

Ngqeleni (1)

Role Purpose

Facilitates the operations and maintenance in water supply by ensuring that purification and reticulation of water comply with SANS water affairs specifications

▪ Assessing the adequacy of procedures, systems and controls associated with, equipment and material availability and utilization

▪ Resource Planning and Control ▪ Monitors and evaluates progress with regards to operations and maintenance work in the section

Requirements

Reporting Structure

 This Role Reports to the Senior Superintendent

Human Settlement

38. Position Title: Quality Assurance Practitioner

Department: Human Settlement

Unit: Quality Assurance

31 Number of Posts: 1

Role Purpose

The Role’s main purpose is to ensure quality standards are met within the human settlement unit The incumbent is responsible for the work done by her/his team and s/he has the power to approve work orders and delegate tasks. Also, s/he has to make sure that every task complies with the construction regulation, common procedures and codes proposed by the municipality and national legislation. S/he has to be aware at all times of the budget of a project and how much every step of project costs, so s/he can inform the manager to intervene and modify the budget when necessary. Also, the incumbent interacts with the contractors and assist them with the plan of development for their project. Supervise implementation of prescribed norms and standards in relation to National and provincial policies. Ensure that contractors conform and adhere to set standards to avoid poor workmanship

 Ensure building and housing projects remains within budget

 Verify quality of contractor’s, materials and building activities

 Ensure all construction is within time span plan, and to national standards

 Ensure blue-prints and building plans is up to standard, and according to national legislation.

 Monitoring building progress against agreed completion dates, and continue to verify quality of building standards.

 Ensure building and construction site meets national quality standards

 Ensure quality policies and standards is in place for ORT

 Monitoring Compliance – Quality And Performance

 Various Administrative Duties

Requirements

Reporting Structure

 This Role Reports to the Manager Quality Assurance

39. Position Title: Chief Building Technician

Number of Posts: 3

Role Purpose

Coordinates sequences associated with monitoring compliance with standards, procedures, regulations and specifications in terms of National Building Regulations and SABS Codes of practice, with regards to the submission of plans for approval and construction of building, preparing and presenting investigational reports, processing/ approving and issuing compliance notices to align practices.

 Supervise Quality on Building Sites

 Ensuring Compliance on Occupational Health and Safety

32  Ensuring Contractors are Working According to Projected Implementation Plans

 Performs Specific Administrative Tasks/ Activities Associated With the Updating and Maintaining Records/ Information of Work in Progress and Completed Works

 Supervise Building Technicians

Requirements

Reporting Structure

 This Role Reports to the Quality Assurance Practitioner

40. Position Title: Building Technician

Number of Posts: 3

Role Purpose

Submission of plans for approval and construction of building, preparing and presenting investigational reports, processing/ approving and issuing compliance notices to align practices.

 Implementation of Procedures and, Monitors Compliance With Standards and Specifications with Regards to New Building, Additions and Renovations to Existing Structures

 Assess Extent of Damage on Buildings and Households Affected by Disasters

 Performs Specific Administrative Tasks/ Activities Associated With The Updating and Maintaining Records/ Information of Work in Progress and Completed Works

Requirements

Reporting Structure

 This Role Reports to the Chief Building Technician

41. Position Title: Senior Practitioner Rural Housing and Peoples Housing Process

Unit: Housing Administration

Number of Posts: 1

33 Role Purpose

Create conducive environment for access to housing opportunities in rural areas to benefit individuals living in areas referred to as rural areas with rural land tenure system and implementing through peoples housing process and rural housing policy.

 Support Local Municipalities and Communities to Access Funding of Public Housing Program Projects

 Improve Basic Living Conditions of People Living in Rural Areas

 Facilitate Provisioning of Rural Housing with Social Amenities Through Implementation of Breaking New Grounds (BNG) Program For Sustainable Human Settlements Development

 Supervise Formation of Community Based Structures

 Conduct Project Facilitation Process, Consumer Education and Sales Administration

Requirements

Reporting Structure

 This Role Reports to the Manager Housing Administration

42. Position Title: Senior Practitioner Public Housing and Municipal Data

Unit: Research, Planning and Compliance

Number of Posts: 2

Role Purpose

Oversees the collection of data on Human Settlements related fields, keeping an accurate database on all Municipal houses and related, relevant housing information Monitor establishment of National Housing Needs Register and collection of data, capturing, verifying and uploading information on Housing Subsidy Systems to determine accurate housing backlog for Human Settlements Development.

 Assessment, Collection, Updating and Capturing of All housing Data in the District

 Preparation of Progress Reports

 Facilitate assessment of housing needs in each local municipality

 Facilitate compilation of housing needs register and registration to National Housing Needs Register

 Ensure updating of information on the system

 Facilitate formation of allocation committees

 Compilation of reports

Requirements

Reporting Structure

 This Role Reports to the Manager Research Planning and Compliance

43. Position Title: Senior Practitioner Homeowners Education

Unit: Housing Administration

Number of Posts: 1

Role Purpose

Assist communities to understand policy stipulations with regards to Housing Development, Consumer education, responsibilities of home ownership .maintenance and all other matters related to housing development.

 Project Facilitation Process and Consumer Education

 Facilitate and Conduct Beneficiary Registration

 Ensure Participation of Beneficiaries in Project Planning to Completion and ensure that Beneficiaries Interests are not compromised

 Supervise Housing Policy Interpretation to Beneficiaries

 Create Conducive Environment For Implementation of All Housing Programs

 Input in Policy Formulation With Regard to All Human Settlements Programs

 Participating in Conflict Management

 Preparation of Project Reports

Requirements

Reporting Structure

 This Role Reports to the Manager Housing Administration

44. Position Title: Project Managers

35 Unit: Research, Planning and Compliance

Number of Posts: 2

Role Purpose

Oversees and facilitate the all project plans for the Human Settlement Department Manage projects under Human Settlements from Initiation, planning to completion phase.

Oversees the District housing developmental project management processes associated with the scoping, resourcing, implementation, monitoring and communication

 Evaluate feasibility and state of readiness of projects

 Planning of housing projects in all aspects of the project i.e. social, admin, technical and other aspects

 Supervise development of Project implementation plans

 Supervise implementation of housing projects according to planned principles

 Coordinate training of contractors & other project staff

 Liaise with service providers and department of human settlements for monitoring of programmes

 Preparation of project progress and close out reports

Requirements

Reporting Structure

 This Role Reports to the Manager Research, Planning and Compliance

45. Position Title: Chief Financial Controller

Department: BTO

Unit: Project Section

Number of Posts: 1

Role Purpose

Co-ordinates and controls the application of accounting procedures within the creditors and payment section by attending to the reporting, processing and reconciliation of expenditure accounts to service providers, reconciliation of all general ledger accounts . Ensure all vendor payables are processed accurately, efficiently, and effectively in compliance with all internal controls and policies, to ensure that accurate, valid and approved creditors are paid within prescribed time frames.

 Planning, Verification and Reporting: Identifies and defines the short to medium term objectives and priorities of the Section encapsulating expenditure control functionalities  Transactional Procedures and Applications: Coordinating the recording and processing procedures of Creditors and payments transactions  General Administration Function: Coordinates the procedural administrative requirements

36 Requirements

Reporting Structure

 This Role Reports to the Manager Project Expenditure

46. Position Title: Senior Project Accountant

Department: BTO

Unit: Project Section

Number of Posts: 1

Role Purpose

Oversees tasks/activities associated with provision of financial and accounts payments and related accounting support in order to ensure effective, efficient, accurate financial administrative operations and that creditors are paid within the prescribed period

 Creditors and Payment Administration: Oversees task/activities associated with processing and compilation of creditors and project payments accounts  Transactional Procedures and Applications: Coordinating the recording and processing procedures of Expenditure transactions  Administration: Oversees the procedural administrative requirements

Requirements

Reporting Structure

 This Role Reports to the Chief Financial Controller

47. Position Title: Chief Accountant Creditors and Payment

Department: BTO

Unit: Accounting Services

Number of Posts: 2

Role Purpose

Coordinates and controls the key performance and result indicators associated with the Payment Subsection through the implementation of laid down policies, procedures and relevant legislation Co-ordinates and controls the application of accounting procedures within the creditors and payment section by attending to the reporting, processing and reconciliation of expenditure accounts to service providers, reconciliation of all general ledger accounts and preparing VAT returns and making follow up on refunds. Ensure all vendor payables are processed accurately, efficiently, and effectively in compliance with all internal controls and policies, to ensure that accurate, valid and approved creditors are paid within prescribed time frames.

37  Financial Administration: Coordinates applications and sequences associated with recording, authorization and execution of expenditure transactions  Creditors and Payments Control: Scrutinizing supporting documentation, Analysing accounting records, Analysing accounting records, Co-ordinating and guiding specific deadlines and financial reporting  VAT Management  Manages and controls the Key Performance Indicator’s and outcomes of personnel within the Accounting Services

Requirements

Reporting Structure

 This Role Reports to the Manager Accounting Services

48. Position Title: Chief Accountant Payroll

Department: BTO

Number of Posts: 1

Role Purpose

Supervises, co-ordinates and controls the key performance and result indicators associated with the Payroll Subsection through the implementation of laid down policies, procedures and relevant legislation

 Payroll Verification and Authorisation

 Payroll Reconciliation

Requirements

Reporting Structure

This Role Reports to the Manager Accounting Services

49. Position Title: Senior Accountant Creditors and Payments

Department: BTO

Number of Posts: 1

38 Role Purpose

Coordinates application of accounting procedures within the creditors and payment section by verifying transactions to obtain and record financial data for use in maintaining accounting and statistical records to ensure that captured data is accurate and creditors are within the prescribed period.

 Cleaning of Creditors Age Analysis  Timely Payment of other Suppliers  Timely Payment of Creditors  VAT System Checking

Requirements

Reporting Structure

This Role Reports to the Chief Accountant: Creditors and Payments

50. Position Title: Senior Accountant Payroll

Department: BTO

Number of Posts: 1

Role Purpose

Supervises and co-ordinates activities of the sub-section engaged in reviewing calculations, ensuring that they are in compliance with the relevant legislation i.e. BCEA, Pension Act, Income Tax Act and also that salaries are paid according to the Bargain Council Agreements and Gazette for Upper Limits for councillor’s remunerations

 Capture the salary amount on new employees and link them to the correct benefits, e.g. provident fund, medical aid.  Remove the salary amount on terminated, resigned or deceased employees  Checking deductions, claims and overtime for processing in individual salaries e.g. verifying necessary documentation, calculations etc.  Checking accuracy of salary information of new employees on the system to ensure that they are remunerated; verifying that resigned or deceased employees have been removed from the system.  Reviewing that the Payroll suspense accounts are cleared on a monthly basis.  Generate payroll reports for analytical review on monthly basis and give reasons for fluctuations to the Chief Accountant: Payroll.  Check salary calculations of contract employees.  Check that all employees that are due for bonuses and salary notch-ups have been processed.  Reconciliation of IRP 5 and submitting them to the Chief Accountant: Payroll for reviewing and submitting to SARS.  Check salary information e.g. annual increments and salary increases, medical aid contributions etc. to meet implementation deadlines.  Check that the payroll interface with general ledger is done accurately and within the required time period.  Calculate leave and bonus provision and submit to the Chief Accountant: Payroll for verification.

Requirements

This Role Reports to the Chief Accountant Payroll

51. Position Title: Accountant Payroll

Department: BTO

Number of Posts: 1

Role Purpose

Performs tasks associated with administration and processing of payroll and salary information, inclusive to ensure effective administration of payroll

 Receiving salary input from Human Resource Department  Checking salary input and making all the necessary manual calculations before processing is done.  Print payday reports for all the salary changes and compare it with the manual input, i.e. overtime, travelling claims, etc.  . Ensure that salary adjustment and errors when checking the salary reports are corrected before a final run is done.  Take the salaries printout for approval by Senior Accountant  Attending to the payment of salary/allowances by importing salaries from payday to bank.  Prepare payment vouchers for the third party payments and submit to senior accountant for approval.  Prepare for the payment of salary related third parties.  Checking that files are updated with current and relevant information pertaining to the payroll administrative activities.  Retrieving supporting documentation and records to facilitate and support query resolution.  Escalate unresolved queries to the Senior Accountant.  Prepare reconciliation for all the third party payments to ensure that all deductions have been paid.  Prepare reconciliation for payroll related control accounts as to ensure accuracy of information captured.  Preparing and processing journal entries to reflect specific adjustments to salary and benefit accounts upon approval  Ensure the confidentiality and security of all salary employee files.  Evaluating and aligning financial information systems and control processes.

Requirements

Reporting Structure

This Role Reports to the Senior Accountant Payroll

52. Position Title: Expenditure Officer

Department: BTO

Number of Posts: 1

Role Purpose

40 Processing and monitoring of creditor’s payments, in an effective and efficient manner to ensure that municipal finances are accurate and up to date and those creditors are paid within legislated time period.

 Receive and recording of invoices and requisitions for goods and services to ensure that transactions comply with financial policies and procedures  Capture data invoices for payment on the financial management system  Matching and batching of creditors invoices and process them timely for payment of creditors.  Ensure payments are made by the due dates or within 30 days to avoid penalties.  Ensure the prompt matching of invoices to orders, verification of computations, and verification of delivery note and reconciliation of statements.  Keep a record of all the interest and penalties that have been paid so as to disclose it accurately in the Financial Statements.  Print Cheques where creditors do not have a bank account.  Ensure invoices are compliant Tax Invoices and the Goods and Services Tax is recorded correctly.  Collation of data to assist in annual audit process.  Communications with other departments regarding invoices.  Sending proof of payments to suppliers by e-mail or fax.  Communicate with creditors when their invoices have got queries  Maintain a record of queries raised and when they were resolved.  Prepare and Process accrual journals at year end

Requirements

Reporting Structure

This Role Reports to the Accountant Creditors and Payment

53. Position Title: Payroll Officer

Department: BTO

Number of Posts: 1

Role Purpose

Administration and processing of payroll and salary information, inclusive of allowances, benefits and statutory deductions, updating activities associated with salaries and maintenance of records and information related to the payroll.

 Open salary files for new employees and ensure that all the necessary documents are filed.  Capturing new employees on the payroll system.  Reconciling monthly billing of medical aids, pensions, insurances, garnishees etc.  Capturing salary information for employees/ councillors on payroll system.  Capturing salaries on the venus accounting system.  Capturing re-imbursive cell phone on venus and submit them to accountant salaries for approval and authorisation.  Printing of payslips upon approval.  E-mail all the schedules and the proof of payments that have to be e-mailed to the relevant authorities  Attending queries related to deductions and allowances and provides explanations to calculations/adjustments based on information pertaining to benefit administration fund rules.  Provide supporting documentation for journal preparation to the supervisor.

41  Issue payslips to the employees and councillors.  Maintain a register of all the banking details, e-mails and telephone numbers of third party payments.  Retrieving supporting documentation and records to facilitate and support query resolution.  Printing and issuing IRP5s for all employees and councillors

Requirements

Reporting Structure

This Role Reports to the Accountant Payroll

54. Position Title: Accountant Creditors and Payments

Department: BTO

Number of Posts: 1

Role Purpose

Oversees application of accounting procedures within the creditors and payment section by verifying transactions to obtain and record financial data for use in maintaining accounting and statistical records to ensure that captured data is accurate and creditors are within the prescribed period.

 Cleaning of Creditors Age Analysis  Timely Payment of Creditors  Timely Payment of other Suppliers  VAT System Management

Requirements

Reporting Structure

This Role Reports to the Senior Accountant: Creditors and Payments

55. Position Title: Accountant Treasury and Investments

Department: BTO

Unit: Reconciliation and AFS

Number of Posts: 1

Role Purpose

42 The Accountant is responsible for the efficient financial administration of the municipality, including transactional processing, financial reporting and financial interpretation. The Accountant practically rollouts the financial accounting of departments to ensure timeous, complete and accurate recording of all financial transactions of the municipality. The incumbent needs to ensure accurate translation of transactions into financial statements and reports in accordance with rules of GAAP, accounting standards and Municipal policy and procedures. The incumbent is also responsible for creating the risk management profile, as well as the internal audit database. The Account is to support the senior accountant in his/her duties pertaining to the Treasury

 Budget Preparation and Reporting  Financial Management System Support  Financial Accounting Reporting and Treasury  Provide Effective Financial Accounting Services to Support Achievement of Corporate Governance  Administration of Treasury and Investment Systems

Requirements

Reporting Structure

This Role Reports to the Senior Accountant: Treasury and Investment

56. Position Title: Accountant Budget Preparation

Department: BTO

Unit: Budget and Reporting

Number of Posts: 1

Role Purpose

Performs tasks associated with Budget preparation section

 Inform department managers of due dates for the submission of budget information

 Act as an advisor to department managers in formulating their budget submissions

 Review proposed budget submissions from department managers for accuracy and completeness

 Examine whether budget submissions can be achieved based on known capacity constraints and inform management of potential problem areas

 Propose enhancements to the budget model

 Examine capital budget requests and issue recommendations to the approval committee or council

 Assist with capital budgeting approvals

 Review the budget model for calculation errors

 Create a consolidated budget version for management approval

 Maintain the budgeting policies and procedures manual

 Conduct training regarding budget procedures.  Provide support for budget preparation, formulation, presentation, and execution.  Consolidate individual departmental budgets into operating and capital budget summaries.  Draft Budget for Approval

43 Requirements

Reporting Structure

This Role Reports to the Chief Accountant Management Accounts and Analysis

57. Position Title: Chief Accountant Data Management

Department: BTO

Unit: Revenue Management

Number of Posts: 1

Role Purpose

Implement the key performance and result indicators associated with Data collecting, through implementation of laid down legislation, regulations, By-laws, policies and procedures dictating financial reporting and recording requirements, to ensure continuous, effective and efficient revenue collection and financial sustainability of the municipality.

 Database Maintenance and Reconciliation: Manages debtor and account information  Data Processing and Verification: Manages sequences associated with indigent data capturing, validation and maintenance

Requirements

Reporting Structure

This Role Reports to the Manager Revenue Management

58. Position Title: Chief Accountant Meter Reading and Billing

Department: BTO

Number of Posts: 1

Role Purpose

Manages the meter reading and billing processes in accordance with accounting procedures by attending to meter reading and billing data, reporting, processing and reconciliation of account receivable transactions to support analysis of meter reading and billing transactions, guiding and developing personnel on the processing sequences and attending to specific administrative processes associated with the account payments, certification and correspondences to ensure accurate and complete meter reading and billing of all accounts for revenue collection purposes.

44  Billing Administration: Manages specific administrative and financial sequences associated the billing of customers  Administer, Control and management Function of Water and Sanitation

Requirements

Reporting Structure

59. Position Title: Chief Account Credit Control and Receipting

Department: BTO

Number of Posts: 1

Role Purpose

To ensure Levies, charges or tariffs in respect of any function or service rendered by municipality, which are due and payable to it, is collected in accordance to the Municipal Systems Act (Act 32 of 2000) To oversee and facilitate all revenue management policy implementation activities and to ensure that service excellence is achieved as prescribed by local government legislation (Municipal Systems Act and Municipal By-Laws. Coordinates and controls the application of accounting procedures by attending to verification, reporting, reconciliation of account receivable transactions to support analysis identification and recovery of overdue accounts.

 Transactional Procedures and Applications: Manages the recording and processing procedures of Debtors/ consumer payments transactions  Credit Control System  Credit Control and Debtor Reconciliation: Applying Council’s Credit Control Policy in respect of outstanding debt

Requirements

Reporting Structure

60. Position Title: Senior Accountant Indegent Support

Department: BTO

Number of Posts: 1

Role Purpose

To control the implementation of policies, procedures, and system to ensure sound and effective financial management in terms of Indegent Support Services

45  Ensuring accurate capturing of applications on the Indigent Management System.  Checking all Indigent Debtors generated and ensures the accuracy.  Supervising capturing of indigent data for the section by subordinate.  Verify the total household income of recipient indigent debtors and the number of dependents residing on the property of the consumer.  Identifying imposing of council disciplinary measures on indigent debtors who misuse the indigent support programmed of the council.  Ensuring compliance with principles and procedures of indigent policy  Timely and satisfactorily respond to customer enquiries and disputes and recommend corrections after investigations were conducted.  Proper verification of all details provided by an applicant for Indigent support.

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Data Management

61. Position Title: Senior Accountant Data Cleansing

Department: BTO

Number of Posts: 1

Role Purpose

Supervise the accuracy and completeness of billing data to ensure continuous improvement of revenue collection and compliance with policy, procedure, and by laws and performs administrative processes associated with the account payments, certification and correspondences to ensure accurate and complete data management for billing purposes

 Coordinates financial planning and reporting

 Coordinates, controls and recommends systems, and procedure related to Data Management

 Database Maintenance and Reconciliation: Coordinates debtor and account information

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Data Management

62. Position Title: Senior Account Meter Reading and Billing

Department: BTO

46 Unit: Revenue Management

Number of Posts: 1

Role Purpose

Coordinates the meter reading and billing processes in accordance with accounting procedures by attending to meter reading and billing data, reporting, processing and reconciliation of account receivable transactions to support analysis of meter reading and billing transactions, guiding and developing personnel on the processing sequences and attending to specific administrative processes associated with the account payments, certification and correspondences to ensure accurate and complete meter reading and billing of all accounts for revenue collection purposes.

 Billing Administration: Coordinates specific administrative and financial sequences associated the billing of customers

 Administer, Control and management Function of Water and Sanitation

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Meter Reading and Billing

63. Position Title: Accountant Indegent Support

Department: BTO

Number of Posts: 2

Role Purpose

Performing specific administrative and accounting procedures involving updating of the Indigent Register in terms of loading the correct debtor type and account numbers in the system, attending to enquires and providing general administrative functions, to ensure transactions are accurately processed and laid down procedural instructions and guidelines are complied with. To control the implementation of policies, procedures, and system to ensure sound and effective financial management

 Data Processing and Verification: Oversee sequences associated with indigent data capturing, validation and maintenance

 Indigent Register Transactions and Administration Procedures: Performs task/activities associated with administrative processes of indigent register

 Transactional Procedures and Applications: Coordinating the recording and processing procedures of Revenue transactions Requirements

Reporting Structure

This Role Reports to the Senior Accountant Indegent Support

47 64. Position Title: Accountant Data Cleansing

Department: BTO

Number of Posts: 2

Role Purpose

Oversee and performing specific administrative and accounting procedures involving updating and adjustment of data and information, calculation and posting of revenue data to specific accounts, attending to enquires and providing general administrative functions, to ensure transactions are accurately processed and laid down procedural instructions, guidelines are laid down.

 Property Administration Functionality: Oversee and administer the sale and transfer of properties  Financial Transactions and Administration: Oversee and performs task/activities associated with data management

Requirements

Reporting Structure

This Role Reports to the Senior Accountant Data Cleansing

65. Position Title: Accountant Meter Reading

Department: BTO

Number of Posts: 1

Role Purpose

Implements the meter reading and billing processes in accordance with accounting procedures by attending to meter reading and billing data, reporting, processing and reconciliation of account receivable transactions to support analysis of meter reading and billing transactions, guiding and developing personnel on the processing sequences and attending to specific administrative processes associated with the account payments, certification and correspondences to ensure accurate and complete meter reading and billing of all accounts for revenue collection purposes.

 Billing Administration: Implements specific administrative and financial sequences associated the billing of customers  Administer, Control and management Function of Water and Sanitation

Requirements

Reporting Structure

This Role Reports to the Senior Accountant Meter Reading and Billing

48 66. Position Title: Assistant Accountant Billing and Meter Reading

Department: BTO

Number of Posts: 3

Role Purpose

Assist to implement the meter reading and billing processes in accordance with accounting procedures by attending to meter reading and billing data, reporting, processing and reconciliation of account receivable transactions to support analysis of meter reading and billing transactions, guiding and developing personnel on the processing sequences and attending to specific administrative processes associated with the account payments, certification and correspondences to ensure accurate and complete meter reading and billing of all accounts for revenue collection purposes.

 Billing Administration: Assist to implements specific administrative and financial sequences associated the billing of customers  Assist with the implementation of: Administer, Control and management Function of Water and Sanitation

Requirements

Reporting Structure

This Role Reports to the Accountant Meter Reading and Billing

67. Position Title: Assistant Accountant Verification

Department: BTO

Number of Posts: 3

Role Purpose

Performing specific administrative and accounting procedures involving updating and adjustment of data and information, calculation and posting of revenue data to specific accounts, attending to enquires and providing general administrative functions, to ensure transactions are accurately processed and laid down procedural instructions, guidelines are laid down.

 Property Administration Functionality  Performs task/activities associated with data management

Requirements

Reporting Structure

This Role Reports to the Accountant Data Cleansing

49 68. Position Title: Credit Controller and Debt Collection Officer

Department: BTO

Number of Posts: 5

Role Purpose

Implement credit control and debt collection through set processes, procedures and effective customer care in order to attain effective revenue management and make meaningful contribution to the section 71(a) of the Municipal Finance Management Act.

 Identifies and analyses the status of consumer accounts as per the provision of the Credit Control & Debt Collection as well as the Indigent Policy

 Initiates and implements Credit Control procedure

 Implementation of the legal procedures associated with debt collection within the ambits of legislation

 Ensures sound customer relations as well good internal and external communication

Requirements

Reporting Structure

This Role Reports to the District Credit Controller

69. Position Title: Indigent Support Officer

Department: BTO

Number of Posts: 2

Role Purpose

Provides administrative and general support relating to the accurate capturing and verification of Indigent Accounts on the Indigent register computer system, and creating new accounts

 Processing and updating information relating to indigent administration  Performs specific sequences associated with maintaining and updating indigent data files and records

Requirements

This Role Reports to the Accountant Indegent Support

70. Position Title: Assistant Credit Control and Debt Collection Officer

Department: BTO

Number of Posts: 1

Role Purpose

Initiates and provides support for all duties pertaining to Revenue Management at operational level and ensures viable access to information regarding Credit Control and Debt Collection for both internal and external customers as well as maintaining sound customer care.

 Receive age analysis report from Credit Controller in order to prepare for a schedule.  Gather data of consumers to be placed on schedule pertaining consumer debt and prepare schedules for consumer debt.  Write letters of final demand and convey them to Credit Controller for review and verification purposes.  Facilitate telephonic collections as advised by the Credit Controller.  In line with the time period stipulated by the Credit Control and Debt Collection Policy, write the notices of discontinuation of water services for non-complying consumers (as per the data on the system) and convey to Credit Controller for review and verification purposes.  Compile a transaction list from the system in order to identify the payment/non-payment activity for disconnection purposes and convey that list to Credit Controller for verification of adherence to policy.  Refer customers to the Credit Controller to make arrangements when all the criteria have been complied with.  Compile a follow-up list so that the by-laws may then be enforced by the superiors.  Distributing the reviewed spread sheet from (assistant credit controller) for all consumers who are due to be disconnected and distribute copies to CFO, Manager Revenue, Chief Accountant, District Credit Controller, Call Centre, plumbing section, Customer Services Officers and billing for information-sharing purposes.

 Compile monthly reports on the implementation of the Credit Control and Debt Management for monitoring purposes by Credit Controller.  Receiving customers referred by Queue Marshal and inform them of the status of their accounts.  Attending to customer queries referred by enquiries/customer relations officers in person, telephonically and in writing and refer unresolved queries to Credit Controller for resolution.

Requirements

Reporting Structure

This Role Reports to the Credit Controller and Debt Collector

71. Position Title: Admin Officer Meter Reading and Billing

Department: BTO

Number of Posts: 17

Role Purpose

Ensures accuracy and completeness of meter books in order to minimize deviation and variance as well as the existence of properties and data type of occupants

 Controlling Document and Correspondence Flow

 Performs specific administrative activities/tasks associated with Meter Reading and Billing

Requirements

Reporting Structure

This Role Reports to the Assistant Accountant Meter Reading and Billing

72. Position Title: Revenue Officer

Department: BTO

Number of Posts: 15

Role Purpose

Performs administrative revenue collection services relating to receiving, recording, receipting, balancing and handover of payments for municipal services for the Municipality to ensure effective and efficient revenue collection for sustainable financial viability of the municipality

 Responsible for providing financial and administrative clerical duties associated with the provision of municipal utilities and services in order to ensure that municipal financial transactions are processed in an accurate and timely

 Upholds sound customer care and reporting duties

Requirements

Reporting Structure

This Role Reports to the Assistant Accountant Billing and Meter Reading

73. Position Title: Client Service Officer

Department: BTO

Number of Posts: 9

52 Role Purpose

Responds to deal with customer complaints/queries relating to water and sanitation and refer to relevant personnel for remedial action.

 Customer care: Attends to water and sanitation-related complaints /queries

 Communication and reporting: Disseminates information on immediate and short term objectives, current developments, problems and constraints relating to water and sanitation

 Administration: Performs specific administrative activities/tasks

Requirements

Reporting Structure

This Role Reports to the Assistant Accountant Billing and Meter Reading

74. Position Title: Data Integrity Officer

Department: BTO

Number of Posts: 11

Role Purpose

Performs validation of data to be used in the billing process using the billing system, meter books, maps to ensure that billing information has fewer errors before sending over for capturing In order to reduce deviations

 Running meter books from Venus system and upload to create new excel spreadsheet to be used in the process of meter reading.

 Submitting the meter books to the meter reader supervisors to collect meter readings.

 Receiving and recording on a form meter books from meter reading supervisors when they come back from the field.

 Verifying each and every reading received against meters for correct allocation of reading for early identification of deviations.

 Verification of received data from the field against what is in the system for accuracy and completeness.

 Once verified the meter books, they are handed over to the Admin Officer for capturing.

 After capturing has been completed meter books are being collected and file them for further references.

 Run a report for faulty meters and prepare excel spreadsheet to the accountant for review.

 Preparation of spreadsheet of faulty meters and submits to the plumbers for repairs/replacement.

 Receive repaired/replaced meters spreadsheet from plumbers and reconcile and submit to Admin Officer for system update.

53  Arrange transport for the meter readers

 Facilitates rotation of meter readers and their reading routes.

Requirements

Reporting Structure

This Role Reports to the Admin Officer Meter Reading and Billing

75. Position Title: Queue Marshall

Department: BTO

Number of Posts: 1

Role Purpose

Facilitates movement of customers, correspondence, telephone and faxes within the section to ensure that customers reach their destination easily; correspondence reaches the correct person to attend to it timeously for effective turn-around time in resolving customer queries for better service delivery.

 Attending to all customers coming into the cash hall, enquires about their queries and their arrears that need help to ensure easy access to municipal services.  Re directing customers to the relevant people, so doing assisting the relevant people to give them correct help.  Getting into the system and enquires about the customer query in order to offer relevant help.  Directing and distributing incoming correspondence to relevant personnel in order to give quick response to customers.  Attending to incoming calls and re direct them accordingly.  Helping all sections with document filling.  Typing documents when needed by the section.  Ensuring that the environment is welcoming for customers that walk in to the payments section, especially physically challenged and elderly.  Facilitating printing of customer certificates when needed.  Performing photocopying, and collection of all essential documents which are required from customers. Making copies of other documents within the section.  Enquiring all consumer services cut offs, where credit control have been implemented have been properly attended to. Requirements

Reporting Structure

This Role Reports to the Assistant Credit Controller and Debt Collector

76. Position Title: Meter Reading Supervisor

Department: BTO

Number of Posts: 5

Role Purpose

Supervises all meter reading activities and general support that lead to the accurate reading and verification of water meter readings.

 Establishes schedules and methods for providing water meter reading operations and services, identifies resource needs, reviews needs with appropriate management staff, and allocates resources accordingly.  Performing random checks in the field of water meter reading operations for primary quality assurance purposes.  Supervise, organize and review the work of assigned meter readers by allocating reading routes.  Forwarding meter books to data integrity for checking if the meter readings are correct.  Plan and organize work to meet changing priorities and deadlines.  Sorting statements according to areas and street numbers making sure that meter books are submitted to Data Integrity.  Facilitates staff rotation on a quarterly basis for quality assurance.

Requirements

Reporting Structure

This Role Reports to the Data Integrity Officer

77. Position Title: Messenger Driver (Revenue Management)

Department: BTO

Number of Posts: 3

Role Purpose

Undertakes tasks/activities for the office of the Meter Reading Supervisor associated with the collection and distribution of mail and other related correspondence /documentation /files (notices/agendas/minutes) to/from internal departments and external sources in order to ensure laid down instructions are complied with and deadlines/priorities attended to. The main purpose of the incumbent is to transport the Meter Readers

 Performs specific tasks associated with the collection and delivery of items to/from external sources

 Driving the Meter Readers , and functions during the working day and after hours as necessary

Requirements

Reporting Structure

This Role Reports to the Meter Reading Supervisor

55 78. Position Title: Chief Accountant Movable and Infrastructure Asset

Department: BTO

Unit: Asset Management

Number of Posts: 1

Role Purpose

Coordinates tasks/ activities associated with maintaining the council’s assets, physical verification and safe-keeping of bar coded assets, preparing and controlling the asset register against loss, damage and theft in the Section and complying with the District Municipality’s asset management requirements and procedures.

 Coordinates the asset management section  Maintains documentation, records and specific administration procedures

Requirements

Reporting Structure

This Role Reports to the Manager Asset Management

79. Position Title: Chief Account Fleet and Transport Controller

Department: BTO

Number of Posts: 1

Role Purpose

Coordinates the key performance areas and result indicators associated with Fleet and Transport control functionality by implementing policies and procedures to ensure that the fleet and transport are acquired, utilized and maintained in a manner that provides the best possible support to the District Municipality operations through economical and environmentally responsible fleet management

The post is responsible for verifying compliance with fleet and transport regulations in the best interests of the Municipality

 Identifies and defines the immediate, short and long term objectives/ plans associated with the fleet and transport control

 Recommends the acquisition and disposal of municipal fleet to ensure outcomes associated with utilization, disposal of municipal fleet

 Ensures that all municipal fleet and transport is operated by competent drivers

 Ensure proper maintenance of municipal fleet

Requirements

This Role Reports to the Manager Asset Management

80. Position Title: Senior Accountant Infrastructure Assets

Department: BTO

Number of Posts: 1

Role Purpose

Oversees tasks/ activities associated with maintaining the council’s Infrastructure assets, physical verification and safe-keeping of bar coded assets, preparing and controlling the asset register against loss, damage and theft in the Section and complying with the District Municipality’s asset management requirements and procedures.

 Infrastructure Asset Control  Maintains documentation, records and specific administration procedures

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Movable and Infrastructure Assets

81. Position Title: Senior Fleet and Transport Controller

Department: BTO

Number of Posts: 1

Role Purpose

Oversees the key performance areas and result indicators associated with Fleet and Transport control functionality

The post is responsible for overseeing compliance with fleet and transport regulations in the best interests of the Municipality

 Oversees the acquisition and disposal of municipal fleet to ensure outcomes associated with utilization, disposal of municipal fleet

 Ensures that all municipal fleet and transport is operated by competent drivers

 Ensure proper maintenance of municipal fleet

Requirements

This Role Reports to the Chief Accountant Fleet and Transport Controller

82. Position Title: Chief Accountant Acquisition Management

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

To coordinate a professional compliant procurement process for allocated User stakeholders within the O. R. Tambo District Municipality which achieves value for money and high stakeholder satisfaction. To deliver outcomes and objectives as agreed with the Supply Chain Manager including those contained within the approved procurement plan

 Rendering Administrative Function to Bid Evaluation Committees  Coordinate the Processing of transactional information on specific computerized applications and completes forms, schedules and documents

 Rendering Secretarial Function Bid Evaluation Committee  Maintains Proper Document Control for Audit Purposes

Requirements

Reporting Structure

This Role Reports to the Manager Supply Chain Management

83. Position Title: Senior Procurement Officer

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

To oversee a professional compliant procurement process for allocated User stakeholders within the O. R. Tambo District Municipality this achieves value for money and high stakeholder satisfaction. To deliver outcomes and objectives as agreed with the Chief Accountant including those contained within the approved procurement plan

 Rendering Administrative Function to Bid Evaluation Committees  Oversees the Processing of transactional information on specific computerized applications and completes forms, schedules and documents

 Rendering Secretarial Function Bid Evaluation Committee  Maintains Proper Document Control For Audit Purposes

58 Requirements

Reporting Structure

This Role Reports to the Chief Accountant Acquisition Management

84. Position Title: Senior Demand and Contract Management Officer

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

Maintains and controls the procurement of materials/ items/ products and services for all departments within the District Municipality, adhering to specific performance outcomes related to fair, equitable, transparent, competitive and cost effective service, and undertakes clerical activities/ tasks associated with checking, verifying, updating, completing and submitting documentation, forms and schedules, in keeping with the Supply Chain Management Act

 Oversees and performance specific activities/ tasks associated with the demand management for goods and services

 Maintains transactional information on specific manual/ computerized applications and completes forms, schedules and documents

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Demand Management

85. Position Title: Senior Stores Controller

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

Oversees clerical/ administrative tasks/ activities associated with processing of information, controlling the receiving, issue and recording of goods received notes, and providing support and routine information to internal departments and/ or suppliers/ service providers

 Information Processing

59  Oversee specific receiving, issuing and recording applications with respect to general consumable stock items and assets

 Oversee the maintenance of records and attends to specific information requirements

Requirements

Reporting Structure

This Role Reports to the Chief Accountant Logistics and Disposal Management

86. Position Title: Procurement Officer

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

Implementing efficient procurement/ purchasing procedures in compliance with the Supply Chain Management Act and Municipal Finance Management Act.

 Purchasing Functions  Processes transactional information on specific manual/ computerized applications and completes forms, schedules and documents

Requirements

Reporting Structure

This Role Reports to the Senior Procurement Officer

87. Position Title: Stores Controller

Department: BTO

Unit: Supply Chain

Number of Posts: 1

Role Purpose

Performance clerical/ administrative tasks/ activities associated with processing of information, controlling the receiving, issue and recording of goods received notes, and providing support and routine information to internal departments and/ or suppliers/ service providers.

 Preparation of documentation and processing of information

60  Implements specific receiving, issuing and recording applications with respect to general consumable stock items and assets

 Maintenance of records and attends to specific information requirements

Requirements

Reporting Structure

This Role Reports to the Senior Stores Controller

88. Position Title: Senior Accountant Municipal Finance

Department: BTO

Unit: Municipal Support

Number of Posts: 1

Role Purpose

Coordinates tasks/ activities associated with the providing support to the users of the Financial Management Systems (Venus, Payday and Cash Drawer Systems) for both District and Local Municipalities in accordance to laid down procedures and requirements

 Coordinates the Financial Management System to ensure users are working live on the respective modules

 Coordinates specific administrative activities associated with the functionality

Requirements

Reporting Structure

This Role Reports to the Manager Municipal Support

89. Position Title: Financial Management System Analyst

Department: BTO

Unit: Municipal Support

Number of Posts: 1

Role Purpose

Coordinates and performs tasks/ activities associated with the providing support to the users of the Financial Management Systems (Venus, Payday and Cash Drawer Systems) for both District and Local Municipalities in accordance to laid down procedures and requirements

 Monitoring the Expenditure Module through verifying the capturing of orders, printing of cheques/ invoices/ reports and creating of chart of account.  Performing the day- end and month- end procedures i.e. levies, expenditure, Payday, ledger, etc for the District and Local

61 Municipalities.

Requirements

Reporting Structure

This Role Reports to the Senior Accountant Municipal Finance

90. Position Title: Supervisor Auxiliary Services

Unit: RAA

Number of Posts: 1

Role Purpose

To ensure a clean internal environment of the municipal premises to support the professional delivery of the institution. Cleaning supervisor has overall responsibility for the day-to-day cleaning operation so that the building, transport and its surrounding area are clean and safe for people to live or work in.

Coordinate:

 To have the overall responsibility for the practical organisation of the day to day cleaning operation  To monitor stocks of cleaning equipment and materials in order that orders can be placed on a timely basis.  To organise appropriate training for all cleaning staff.  To maintain a flexible daily cleaning schedule of all internal areas of the municipality.  Check on a daily basis that all areas of the municipality cleaned to a satisfactory standard and daily cleaning logs are completed for each work section.  Undertake any additional cleaning duties as directed, by the Records Manager.  Maintain cleaning staff attendance logs and timesheets for submission to the Finance Officer.  Recruit sufficient cleaning staff to cover the weekly budgeted cleaning hours.  To be responsible for the day to day personnel management of the cleaning staff, and consulting with the Records Manager on any necessary formal procedures.  Produce on a weekly basis, official order forms for equipment, uniform and materials for signature by the Records Manager.  Investigate and maintain a working knowledge of developments in cleaning equipment and materials and to identify means by which the cleaning operation might be developed.  Develop and carry out induction procedures with all new staff.  Identify formal and informal training needs for all cleaning staff.  To ensure that all Health & Safety procedures are followed by the cleaning supervisor  Ensuring that adequate supplies of cleaning materials and equipment are available to staff as required.  Ensuring that equipment is safe to use and in good working order.  Ensuring good working practices of staff under your supervision especially where chemicals and hazardous substances are in use (COSSH).  Undertaking training of new and current staff in safe cleaning practices.  Motivating and encouraging staff to work efficiently and achieve a high standard of work  Checking, through regular visits to all buildings across the site, that cleaning duties have been carried out to a high standard.  Producing the daily staffing sheets in order to allocate work in advance.  Monitoring and checking the work of other staff, and providing training or guidance to other more junior staff.

Requirements

Reporting Structure

 Reports to the Records Manager

91. Position Title: ICT Networks Coordinator

Unit: ICT

Number of Posts: 1

Role Purpose

Assists in administration of networks including networks design, organization, modification, installation, maintenance and support of network infrastructure (LANs, WANs, Servers, Intranet and Internet), for the District Municipality in accordance with laid down procedures and requirements

Supporting of the ICT Networks to ensure users are able to access various systems on the network and Co-ordinates specific sequences associated troubleshooting and problem solving on the network software and/ or hardware by:

 Assisting in the Supervision of Technicians  Providing second line support and maintenance of ICT networks  Providing second line network support to users in LM’s and the DM  Providing second line support and maintenance to Internet, Intranet and Website user access  Assist in monitoring of network access by remote users  Add, maintain and remove users on the network systems  Providing Support and Maintenance of data systems  Providing Support and Maintenance of voice systems  Assist immediate superior in liaising with network Service Providers  Set Up users for VPN Access

Performs specific administrative activities associated with the functionality by:

 Updating asset details of computer equipment and accessories located within the Division.  Maintaining records of licenses permitting the use of specific software.  Providing technical support to Service Centre and network Users and verifying all links between the District and Local Municipalities are up and running to establish connections to the Servers, and ensuring that all systems are on line.

Requirements

Reporting Structure

 Reports to the Senior ICT Networks Administrator

92. Position Title: Information System Coordinator

63 Department: Corporate Services

Unit: ICT

Number of Posts: 1

Role Purpose

Assists in Systems Administration and coordinates and performs tasks/ activities associated with the providing support to the users of the Information Systems for both District and Local Municipalities in accordance to laid down procedures and requirements

Financial Management System and Applications

Maintaining the Information Systems to ensure users are working live on the respective modules and Co-ordinates specific sequences associated troubleshooting and problem solving application problems and installs new software and/ or hardware by:

 Proving Information Systems support to users in LM’s and the DM.  Assisting in Website Content Management  Liaise with Service Providers  Monitoring backups of all information systems

Performs specific administrative activities associated with the functionality by:

 Monitoring information systems usage  Monitor management and maintenance of licenses permitting the use of specific software.  Providing supervision to information systems support team.  Interacting with the Senior Information Systems Administrator and/ or communicating needs for systems enhancements

Requirements

Reporting Structure

 Reports to the Senior Information Systems Administrator

93. Position Title: Service Desk Coordinator

Unit: ICT

Number of Posts: 1

Role Purpose

Act in a supervisory and mentoring role to Help Desk Consultants and Help Desk Consultant Trainees.. Provide in-depth, effective, and timely technical assistance to staff, within Municipality for services offered by Information Technology Services. This assistance will be provided via telephone, walk up/in person, e-mail, and web-based.

 Supervise, oversee, and assist Help Desk Consultants  Responsible for Help Desk operations outside normal business hours or as needed  Function as a first point of contact for Help Desk staff to ask questions or report problems for escalation  Problem management of desktop computers, workstations, network and server problems

64  Log incidents in a problem tracking system and use appropriate escalation methods to ensure problems have a timely resolution  Receive, track, monitor, and distribute print jobs and check-out equipment  Collect and dispense information with groups within and outside ICT and route more complex problems to senior ICT staff, management or other ICT specialists  Create, review and update shift logs on a continual basis  Provide end-user and in-house documentation  Research and document common technical problems  Develop, conduct and oversee training for Help Desk staff  Maintain the highest level of confidentiality; consultant will have access to privileged information that is strictly governed by Municipal policies and other national laws  Maintain a high-level of professionalism and perform other duties as directed or assigned by the direct supervisor

Requirements

Reporting Structure

 Reports to the Senior ICT Project Administrator

Directions:

Certified copies of qualifications, CV with at least three contactable references and ID copies must accompany applications. Failure to submit the documents listed above will result in disqualification. People with disabilities are encouraged to apply and disclose the nature of their disability.

The Council reserves the right not to continue with the interviews and appointments if the Council feels no suitable candidate could be found. • Canvassing of Councillors/ Management is not permitted and proof thereof will result in disqualification. • For any enquiries contact the Human Resources Department on the following Telephone numbers: 047 501 7078/61/79/35.

All Applications must be addressed to the Municipal Manager and hand delivered to the Office of the relevant HOD/Director e.g. All applications for Corporate Services Department must be delivered to the Office of the Director Corporate Services, those for Community Services Department must be delivered to the Office of the Director Community Services, those for Technical Services Department must be delivered to the Office of the Director Technical Services etc. Faxed/e-mailed applications will not be considered.

SALARY PACKAGES WILL DEPEND ON THE OUTCOMES OF THE JOB EVALUATION WHICH IS CURRENTLY TAKING PLACE IN THE INSTITUTION.

CLOSING DATE FOR APPLICATIONS IS 30 January 2017

O. N. HLAZO MUNICIPALI MANAGER