ASRTU BHAWAN, Plot No. 4A, PSP Block, Pocket-14, Sector-8 Dwarka,New Delhi-110077

2/2016-245th SC(S&C) ASSOCIATION OF STATE ROAD TRANSPORT UNDERTAKINGS ASRTU BHAWAN, Plot No. 4A, PSP Block, Pocket-14, Sector-8 Dwarka,New Delhi-110077 PHONE: 011-43294294 FAX: 91-11-25361642,43294242 Email: [email protected] Website: http://www.asrtu.org IMPORTANT INSTRUCTIONS Tenderers must carefully read the instructions given below and Most Important Information appended at the end of this document before submitting their e-bid. The contents of all the tender volumes and other tender documents are given hereunder. Tenderers must follow the instructions to submit the documents of e-Bid successfully. Category (1) - Tenders invited for finalizing rate contracts under standard/normal provisions (IN e-TENDERING MODE ONLY) A) VOLUME - 1 (E-bid documents for on-line submission only, on or before 22/09/2016, 11.00 Hrs) Tenderers shall down load this Volume to their computer as it is without modifying the file name. Documents of this volume are five Excel Sheets as described below. Fill in the required information in the Excel Sheets named at (i), (ii), (iii) and (iv) below and must save in your computer again without changing the file name. To upload the documents of this Volume, open ASRTU tender website and "CLICK here to upload filled file" option provided against respective Volume name. Documents of this volume are accepted only through e-tendering website of ASRTU. The Bid documents of this Volume are accepted in electronic tendering mode only and no other form of bid submission shall be acceptable. The contents of this volume are as follows (all the following sheets except CBP must be compulsorily filled-in with necessary details, otherwise the tender may not be considered): i) Item Schedule (Sheet) - For quoting the rates, tenderers are requested to refer Clause G (3) provided herein before quoting rates in the Item Schedule). ii) Proforma "A" (Sheet) - Terms & Conditions and other details of e-bid iii) Tender Charges (Sheet) - Details of Demand Draft towards charges payable to ASRTU iv) Undertaking (Sheet) -A hard copy of this document duly signed and with seal may also be sent to ASRTU along with Volume-2 v) CBP (Sheet) -Calling Bid Price for each item of a given procurement group vi) Slab-Discount (Sheet) -for offering discount in tender IMPORTANT: 1. Do not create a separate folder or change the name of the file while saving the file to your system. 2. Please note that no scanned copy of any of the above documents shall be accepted. Please refer the picture below to view sheets of the Volume-

All other documents of tender other than Volume-1 are available to view and down load on Home Page of www.tenderwizard.com/ASRTU in General Documents of tender-2/2016-245th SC(S&C) link B) VOLUME - 2 (Duly furnished documents of this Volume to be submitted personally/by post) The Documents of this Volume are uploaded in the home page, please download and submit hard copy to ASRTU by the Due date as mentioned below as also on the documents: Tenderers must download and take the printouts of the following documents and furnish the information as requested. The duly filled-in and signed documents of this volume must reach ASRTU in an envelope latest by 30/09/2016, 17 00 Hrs (For Cat- 1) The contents of this volume are as follows: i) Declaration - I ii) Declaration - II iii) Declaration - III iv) Proforma for Cost Details (Raw Material) v) Proforma for Cost Escalation details (Conversion Cost) vi) Annexure - O.E. (Evidence of supplies made to Vehicle Manufactures may also be submitted, in case you are an OE Supplier) vii) Annexure - AT viii) Declaration to pay Secretarial Rebate to ASRTU The envelope must be clearly super scribed as "VOLUME 2 – TENDER 2/2016 – 245th SC (S&C) in bold letters. Name of the firm, USER-ID and Procurement Group should also be clearly mentioned on the envelope. C) VOLUME - 3 (Duly furnished documents of this Volume to be submitted personally/by post) The Documents of this Volume are uploaded in the home page, please download and submit hard copy to ASRTU by the Due date as mentioned below and on the document. Tenderer shall download and take printouts of the documents of this volume. Duly filled-in and signed documents along with all the supporting documents should reach ASRTU office in an envelope latest by 30/09/2016, 17 00 Hrs (For Cat- 1) The contents of this volume are as follows: i) Works Inspection Proforma ii) Annexure-I (Details of Manufacturing facilities to be provided in this Annexure) iii) Annexure-II (i.e. Works Inspection Norms - details of Testing equipment/facilities to be provided in this Annexure) The envelope must be clearly super scribed as "VOLUME 3 - WORKS INSPECTION FORMS TENDER 2/2016 – 245th SC (S&C) ". Name of the firm, USER-ID and Procurement Group should also be clearly mentioned on the envelope. D) VOLUME - 4 (Documents for reference only and not to be submitted) Documents are uploaded in the home page, please download for reference and better understanding. The contents of this volume are as follows: -Testing Charges Schedule (for payment of test charges to ASRTU) -Forwarding Letter. -Conditions of Tender. -General Conditions of Supply -Criteria for Levy of Penalty/compensation due to short fall in Specification (APPENDIX - E) -General Information regarding Contracts established by ASRTU -Fleet Strength of STUs (APPENDIX - A) -Procedure for collection of test samples and forwarding the sealed samples to Central Institute of Road Transport, Pune (APPENDIX - C) E) Tender Specification (for reference only and not to be submitted.) F) Drawings (for reference only and not to be submitted.) DULY FILLED-IN DOCUMENTS OF VOLUME-2 & VOLUME-3 MUST BE SENT SEPARATELY. ENVELOPES OF THESE VOLUMES MUST NOT CONTAIN DEMAND DRAFTS TOWARDS ANY CHARGES. ALL DEMAND DRAFTS PAYABLE TO ASRTU SHOULD BE SENT IN A SEPARATE ENVELOP. CONTENTS OF ENVELOP MUST BE CLEARLY MENTIONED ON THE ENVELOP. G) Note: 1. ASRTU shall not be responsible for any e-bid uploaded by the tenderer but not found or found without rates during tender opening . 2. E-bid without the EMD will not be entertained, Therefore, tenderers must ensure that the requisite amount of EMD must reach ASRTU office latest by 22/09/2016, 11:00 Hrs. Tender without EMD will be rejected. No previous EMD shall be subject to adjustment against the fresh EMD. Preferably EMD may be sent at the time of making request for issue of tender forms. IMPORTANT:Demand Draft of EMD must be submitted in a separate envelope. Name of Firm, Item and Tender Notice No. should be clearly mentioned on the envelope and back of DD. ASRTU shall not be responsible in case your e-bid is rejected due to non receipt of EMD Demand Draft. Therefore, you are requested to superscribe the envelop containing EMD Demand Draft as “EMD FOR TENDER 2/2016 – 245th SC(S&C)” 3. Additional information has been provided in the "Annexure to Item Schedule" of following items; please read the information before quoting the rates.

4. Please refer to Vendor Manual for more details regarding procedure to request for tender form documents and submission of e-bid documents through e-tendering system. MOST IMPORTANT TO REMEMBER TO PERFORM FOLLOWING ACTION After uploading the Documents of E-Bid i.e Only Volume-1 as mentioned at (A) above, please do Press / Click SUBMIT THE TENDER FORM Button/Tab to submit E-Bid Documents to ASRTU e-tendering website. As soon as you Press/Click “Submit the Tender Form Button/Tab”, you get a System generated acknowledgement containing Bid Control Number with Date/Time. For any clarification and details, please feel free to contact: i. Mr. Atul Gupta ii. Mr Nikhil Sanal/Krishna Kumar Asstt Director –IT & MIS, Tender Cell), ASRTU ITI Ltd Phone No. 011-43294294 Extn: 509 (M) 9871097990 (M)09868978618 (Nikhil) 08800900127 (Krishna) Email-id: [email protected] Help Desk 011- 49424365 Tender Notice No. 2/2016 – 245th SC(S&C)

MOST IMPORTANT INFORMATION FOR QUOTING RATES IN TENDER Tenderer must note that a separate excel sheet in Volume-1 has been provided as “CBP” which contain the Calling Bid Price (CBP) for each item listed in Item Master of the tender. This sheet enable the tenderers to quote rate in the tender equal to CBP or anywhere in the band of 10% above or below CBP and items quoted within the above said band shall only be eligible for inclusion in the contract. Therefore, tenderers must take care while quoting rates in tender. Example for quoting rate in tender where CBP for items mentioned in tender is as under: Say, CBP=Rs.100/- 10% Quantum of CBP= (CBPx10% i.e. (100x10)/100)=Rs.10/- Bandwidth= CBP-10 i.e. 100-10 = Rs.90/- and CBP+10 i.e. 100+10 = Rs.110/- The tenderer may quote the price for the item within a band of Rs.90 to Rs.110/- i.e. anywhere within the band.

Price Variation

Price variation during the contract shall be considered as per clause 4(iii)-I or 4(iii)-II, as the case may be, mentioned in Conditions of Tender and reference of applicable Price Variation clause is given in the price bid (Item-Master) of the tender as a note, unless otherwise decided by ASRTU In case of items where no CBP mentioned in Price Band Schedule For all such items where the CBP not mentioned in tender, the tenderers must quote most reasonable rates. The same shall be decided by the appropriate Committee. In order to justify, whether the quoted rates are reasonable, the tenderer may furnish the purchase rates of STUs (in case the material supplied to STUs) in the following format for such items: S. P O & Invoice details Item with Part Number Name of STUs Quantity Basic Price Per Each No. (Excl of ED & Taxes)

Discount/Reduction in Rates The firms may offer quantity/volume linked discounts either in the separate Excel sheet “slab- discount” in Volume-1 by adopting the slabs mentioned therein or may offer their own slabs as per provision made in the same sheet. “The firms on contract shall maintain the slabs of discounts offered in the tenders. They may also offer discounts during the contract period subject to such change being not less than an additional 1% in each of the corresponding slab of discounts limiting to a maximum of 10% and shall be valid for minimum one year or for remaining period of contract, whichever is earlier. In case a firm offered such discounts in rates, the firm shall not be eligible for price increase for the period of minimum one year except quarterly/monthly price adjustments. However, the firms shall not be allowed to offer reduction in the rates after the tender unless otherwise decided by the SC(S&C). ------Works Inspection Proforma, Works Inspection Charges and Test Charges------

IT IS ABSOLUTELY NECESSARY TO DEPOSIT DULY FILLED-IN WORKS INSPECTION PROFORMA, WORKS INSPECTION CHARGES, TEST CHARGES AND OTHER RELATED DOCUMENTS WITHIN TWO MONTHS FROM THE DATE OF SUBMITTING TENDER, FAILING WHICH THE TENDER WILL BE REJECTED AND EMD FORFEITED.

Test Charges (under quality monitoring scheme), Work Inspection charges, Vendor Development Registration fees and Secretarial Administrative Rebate shall be paid to ASRTU along with prevailing rate of service tax thereon.

Asstt Dir (IT & MIS, Tender Cell) Director (T)