Expectations of First Supervisors

EXPECTATIONS OF FIRST SUPERVISORS

This document sets out the expectations of First Supervisors and includes details of sources of further information to support First Supervisors in their role. Faculties are responsible for monitoring the implementation of these expectations.

All supervisors should be aware of and refer to the following documents when advising research students:

The current version of: http://web.anglia.ac.uk/anet/academic/public/research_degrees_reg Research Degrees Regulations ulations.pdf Research Degrees Handbook http://web.anglia.ac.uk/anet/rido/docschool/handbook.phtml

To obtain paper copies of the Research Degrees Regulations, or versions required in special formats, please contact Lucy Allen ([email protected]).

Expectation Timing Sources of Information

To enhance your own New supervisors at Anglia Ruskin Research Degrees Regulations, supervisory skills and University must attend the Section 5. expertise: Supervisor’s Development Workshop within six months of their first Training information (including attend Anglia Ruskin appointment as a supervisor, and ethics): University’s Supervisor’s ethics training. http://web.anglia.ac.uk/anet/rido/doc Development Workshop Potential supervisors are strongly schl/training.phtml encouraged to attend the complete compulsory ethics Supervisors Development Workshop training and ethics training prior to Supervisors conference: undertaking supervisory Web.anglia.ac.uk/anet/rido/docschl/ regularly update through responsibilities. conferences.phtml attending supervisor CPD Supervisors must undertake further sessions and the Research supervisor CPD sessions at least Supervisor Conference once very two years and are encouraged to attend the annual Research Supervisors Conference hosted by the Doctoral School.. To possess knowledge of Throughout the application phase Please see Contact Details at: relevant contacts for and lifecycle of their registered PGR http://web.anglia.ac.uk/anet/rido/doc research degree applicants, candidate(s). sch/info/contact.phtml candidates and supervisors Liaise with applicants Following acceptance of a formal Faculty research webpages holding an offer, to guide offer by the applicant. them in academic matters relating to their course and arrange the initial post arrival meeting with the supervisory team, register for any Faculty welcome events and meet key contacts within the Faculty. Registration / re-registration After confirming their acceptance of A link to e-vision is available from of candidates. an offer to read for a postgraduate the My.Anglia front page (both staff To liaise with the Faculty research degree, successful and student interfaces) Research Administrator to applicants are sent an induction pack ensure doctoral candidates including details on how to register are registered/re-registered. as a student of the University. For formal requirements: Research Candidates are required to Registration windows exist in Degrees Regulations, Sections re/register online via E-Vision September, January, April and June. 2.30-2.34 Offer letters stipulate a registration cohort – requests to defer to later registration cohorts are subject to

The Doctoral School Updated 27/08/2016 Faculty approval. Registered students must re-register to retain current student status for each year of study. Timing of re- registration depends on the date of first registration and any periods of intermission. Candidate’s Research The actual deadline for submission of Research Degrees Regulations, Proposal. the Research Proposal Section 3 To ensure that candidates documentation is listed in the understand the requirement to Research Degrees Regulations. submit their Research Ethics guidance: Proposal on Progress Platform Late proposals will be treated as a http://www.anglia.ac.uk/researchethi by the deadline listed in the resubmission. cs Research Degrees Regulations.

It is expected that supervisors will work with MPhil/PhD/MD candidates prior to their formal registration in order to ensure submission deadlines are met.

To guide the candidate in completing the Research Proposal and Ethics checklist.

To advise candidates on training courses that may provide further support in the development of the proposal.

To liaise with other members Statements confirming these actions of staff as appropriate over the have been taken must be completed content, resourcing and on the Research Proposal milestone submission of the Research on ProgressPlatform. Proposal. This will include http://progressplatform.anglia.ac.uk further nominees for the supervisory team, Heads of Department, Faculty Research Administrators and Faculty Research Degree Sub- committee Administrators. Obtaining ethics approval. For research requiring ethical Ethics guidance: To guide the candidate in approval, this must be obtained http://www.anglia.ac.uk/researcheth obtaining ethics approval before the candidate starts to cs (from the appropriate undertake the research. committee/organisation) before the candidate undertakes the relevant part of Research Degrees Regulations, the research. Section 3.4 To provide, with other Throughout the period of study. Research Degrees Regulations members of the supervisory Sections 3, 4, 7, 8 & 9 team, expert guidance and advice to the candidate.  To provide information and advice on approval of the research proposal, ethical approval, upgrade / confirmation of registration, the process of applying for extensions and intermissions, the production of refereed

The Doctoral School Updated 27/08/2016 scholarly papers and articles, writing up and thesis production. On an annual basis:  To establish and  Ensure that full-time maintain regular contact candidates have, on average, at with the candidate. For least one face-to-face supervision example, agree at the first per month, and part-time supervision with the candidates have, on average, at candidate a minimum least one face-to-face supervision frequency of face-to-face every 2 months. All candidates to supervisions. have regular supervision meetings with the whole supervisory team, where practically possible, at least twice a year.  Ensure that across the supervisory team the annual timetable allowance for supervision of 35 hours for full- time candidates and 20 hours for part-time candidates is fully utilised by the supervisory team.

 To respond Within 5 working days. promptly to all communications. Throughout the period of study.  To provide pastoral support for candidates, referring them on to specialist support services where necessary. To publish contact details and availability for student contact. Throughout the period of study.  To communicate effectively with other members of the supervisory team, including acting as/or identifying a mentor for supervisors/advisors located overseas. Throughout the period of study.

 To be responsible for identifying other members of the supervisory team to ensure that the team reflects the subject area and approach used in the candidate’s research. (The Programme Director fulfils this role for Professional Doctorate Research Degrees Regulations, candidates) Throughout the period of study. Section 13

 To ensure the Academic Honesty Policy and Guide candidate understands the to Good Academic Practice. At principles of good http://anglia.libguides.com/GAP academic practice and to discuss Turnitin reports for

The Doctoral School Updated 27/08/2016 work to be submitted for progression stages. To adhere to University guidelines for contact with international research students.

To maintain the contacts The annual contacts form is sent to Guidance notes and the contact record for international the Faculty Research Administrator forms are available at: research candidates on a every 2 months. http://web.anglia.ac.uk/anet/rido/doc tier 4 visa, who first registered schl/info/international.phtml as a research degree candidate from September 2009 onwards. Please note that the requirements for international research degree candidates reflect the requirements of the UK Border Agency.

All international research students on a tier 4 visa have to make at least 10 face-to- face contacts in each year.

To send an up-to-date copy of the contacts form for each international research candidate to the Faculty Research Administrator every 2 months as requested on the form.

To agree with the candidate their research skills needs for the year.

To support the candidate in Targets to be discussed and Guidance, Skills Diagnostic, PDP undertaking an initial achievements reviewed during form and a sample PDP are assessment or revision of their supervisory meetings. The Research available at: Research Skills Training Skills Training Needs Analysis form http://web.anglia.ac.uk/anet/rido/doc Needs Analysis. is submitted for the Annual Review sch/info/rdf.phtml process. Research Degrees Regulations, Section 4.20

To ensure completion by the candidate of a log of supervisions.

To ensure the candidate Following every supervision. The form for supervisory logs is completes a log of the available under the ‘additional supervision on Progress meetings’ tab on Progress Platform. Platform, and review the accuracy of the log and www.anglia.ac.uk/progressplatform progress against targets set.

To ensure supervisory logs are available on Progress Platform for consideration by the Annual Review Panel.

To facilitate and monitor the research candidate’s

The Doctoral School Updated 27/08/2016 progress

 To be responsible for A full-time candidate should be Timescales for completion – see ensuring candidates are advised that they should be ready to Research Degrees Regulations, aware of the key submit their thesis for MPhil when Section 4 milestones and they have been registered for 2 timescales in undertaking years, and for PhD when they have their research. been registered for 3.5 years. Part- time candidates should be ready to submit their thesis for MPhil when they have been registered for 3 years and for PhD when they have been registered for 5 years. A professional doctorate candidate should be ready to submit their thesis when they have been registered for 5 years. A Professional Masters candidate should be ready to submit their thesis when they have been registered for 2 years.

A candidate is expected to submit their thesis before the maximum period of registration has expired – any request for extensions must be formally applied for with supporting evidence.

 To advise For candidates starting their Research Degrees Regulations, candidates in planning programme in September 2015 Section 6 their research to onwards: ensure that their Candidate will be in a PhD(Direct), PhD via MPhil and position to apply for MD(Res) candidates are required to Upgrade of apply for upgrade or confirmation of Registration (MPhil to their registration between 9-18 PhD) OR months after starting their Confirmation of programme for full-time candidates Registration as a and between 15024 months for part- Candidate (PhD time candidates. (Direct), MDRes or Professional Professinal Doctorate candidates are Doctorate) within the required to apply for confirmation of Regulatory registration no later than three years timescales. after starting their programme for part-time candidates and no later than two years for part-time candidates who studied Stage 1 on a full time basis.

For candidates starting their programme prior to September 2015:

PhD (direct) candidates are required to apply for confirmation of registration normally no later than two years after starting their programme for full-time candidates and no later than four years after starting their programme for part-time candidates.

PhD via MPhil candidates are

The Doctoral School Updated 27/08/2016 required to apply for upgrade of registration normally no later than two years sfter starting their programme for full time candidates and no later than four years after starting their programme for part-time candidates.

MD(Res) candidates are required to apply for confirmation of registration normally no later than one year after starting thir programme for full-time candidates and no later than two years after starting their programme for part-time candidates.

Professional Doctorate candidates are required to apply for confirmation of registration no later than three years after stating their programme for part-time candidates and no later than two years after starting their programme for part-time candidates studying Stage 1 on a full-time basis.

Research Degrees Regulations, Sections 9-13  Aim to ensure that candidates submit their thesis for examination within the required timescales. Every year, before the anniversary of the candidate’s registration. If a candidate is intermitting or on Research Degrees Regulations, Parental Leave, the Annual Review Section 4.14  For all should be completed on their return. research candidates, except Professional undertake Annual January meeting of the FRDSC and Review. on any other occasions, when requested. Research Degrees Regulations, Sections 4.12 - 4.14

 To provide timely, comprehensive and evaluative feedback to the FRDSC on the Research Degrees Regulations, research candidate’s Section 4.15 progress. At supervisory meetings.  To negotiate and agree with the candidate deadlines for receipt of written work from the candidate and its return by the supervisor.

 To set objectives for the candidate to publish their research, unless the research is confidential or IPR would

The Doctoral School Updated 27/08/2016 be compromised. For example to present their research in progress externally on an annual basis; presentation of research at a Faculty student forum/conference; submission of research to the annual Research Student Conference; submission of at least one article to a peer reviewed journal.

To advise research candidates to undertake a programme of skills acquisition so that they can demonstrate a comprehensive range of research skills as determined by the Joint Statement of the Research Councils.

To ensure that research Stage 1 is linked to the Research candidates complete the 3- Proposal application. stage Generic Research Training programme, online Stage 2 is linked to the Upgrade / Research training dates: Epigeum Intellectual Confirmation of Registration http://www.anglia.ac.uk/anet/rido/do Property Rights training and application. cschl/training.phtml ethics training, all of which is mandatory, and their Faculty Stage 3 must be attended before the research training programme, viva. For Faculty Research Training some of which may be Programmes please refer to your mandatory. Faculty Research webpages.

To encourage students to Throughout the period of study. Research Degrees Regulations, increase their range and Sections 3.5 – 3.8 level of research skills as defined in the Vitae Researcher Development Framework.

To support the candidate in Throughout the period of study. career development

To encourage research For Doctoral School events see: candidates to enhance their web.anglia.ac.uk/ant/rido/docschl career opportunities by, for /conferences.phtml example, networking, attending conferences and seminars, both internal and For GradSoc events see: external to Anglia Ruskin Web.anglia.ac.uk/anet/rido/docsc University. hl/gradsoc.phtml

To refer candidates to web.anglia.ac.uk/anet/student_servi Student Services for careers ces/employability/index.phtml guidance and encourage candidates to attend careers (also see the ‘support’ tab on the development sessions. student view of my.anglia)

The Doctoral School Updated 27/08/2016 The Doctoral School Updated 27/08/2016