Health And Safety Local Action Plan Template 2014

HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

1. INTRODUCTION The Safety and Wellbeing Strategic Plan 2016-2018 has set the direction for continuous 4. HOW TO IMPLEMENT THE LAP improvement in the way health and safety is managed to support the University’s key corporate objectives and strategic goals. STEP 1 CONSULTATION & PLANNING DUE 1ST QUARTER (by end March)

The Health and Safety Local Action Plan (LAP) underpins the Strategic plan and is to be RESPONSIBILITY: HOS/Director assigns responsibility for administering this plan. used by schools, units, research institutes, centres, support services and administrative areas to plan and monitor the implementation of health and safety priorities and ongoing ACTION: Consult with staff, working groups, student representatives, Campus WHS Consultant to activities. The Senior Management Group have set a Corporate Key Result of 100% discuss: compliance with the LAP.  the performance achieved in 2016 and improvement opportunities recommended for inclusion in this planning year Health and safety risks associated with the University’s activities include, but are not  how your area will implement the priority and ongoing actions outlined in this plan limited to, those associated with laboratories, workshops, teaching, building alteration, template new infrastructure, overseas travel, working in isolation, placements, field activities,  other local priorities identified for attention and inclusion in this plan workload and manual tasks.  the resources required and timeframes for completion. As part of the annual Health and Safety Internal Evaluation Program, each workplace is measured against the requirements outlined within this plan. Overall performance results STEP 2 ENDORSEMENT & IMPLEMENTATION DUE 1ST QUARTER (by end March) are reported to Senior Management Group, Senior Remuneration Committee and the Audit & Risk Management Committee. RESPONSIBILITY: HOS/Director endorses activities planned for implementation in 2017. ACTION: Endorse and sign off the plan which represents the action that your area of responsibility will take in 2017 to implement safety & wellbeing priorities and initiatives for the benefit of staff, students and others. 2. STRATEGIC GOALS 2017 STEP 3 MONITOR & REPORT PROGRESS SPECIFIED DUE DATES & ONGOING The following two (2) strategic priority areas are identified for focus by local areas in 2017 to support achieving the strategic objectives and targets. RESPONSIBILITY: HOS/Director is kept informed of progress to ensure risks are adequately controlled. 1. Staff Wellbeing – wellbeing is enhanced for the University community ACTION:  Monitor activities planned including the priority actions with due dates on page 2. 2. Safety System Improvement – risk management processes are streamlined to enhance the end-user experience.  Report quarterly on progress at the local WHS working group/school board/management meetings in consultation with the campus WHS Consultant  Record the status of progress in this plan quarterly, including marking off those 3. MANAGEMENT RESPONSIBILITIES actions with due dates. STEP 4 EVALUATION QUARTERLY (end Mar, Jun, Sept, Nov) To support the University in meeting its strategic objectives and primary duty of care, the Head of School (HOS)/Director of Institute/Unit/Centre shall lead health and safety WHS Consultants measure implementation of planned activities quarterly and provide planned activities in their area of responsibility. feedback to the local area on progress. Individual performance against the LAP requirements are evaluated annually in December with results and feedback provided. This plan must be discussed and finalised with planned activities endorsed and signed off by the HOS/Director at the commencement of the planning year. Ensure your plan and local records of completed activities are maintained electronically ACTION: on SharePoint or shared drive/s and WHS Consultants are authorised access to enable Guidance on how to implement the plan using this template is outlined in the next Section. evaluation. WHS records may include but are not limited to: the LAP used as a working document, minutes of consultative forums; communications; local hazard register; risk assessments and checklists; SOPs; any subordinate plans addressing inherent hazard

UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 1 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

types; investigation outcomes; workplace inspections; workstation self-assessments; Work’ and ‘Rewiring for Resilience’. Additional research approvals/authorisations; induction checklists; training records; local wellbeing programs made available will be communicated to initiatives. local areas and promoted through the Mental NOTE: Please ensure you are using the most current forms and checklists located on Wellbeing webpage. the Safety & Wellbeing website. If you have downloaded forms and checklists onto your NOTE: Attendance at programs offered in 2016 are SharePoint team site or shared drive, check to ensure they are the most current before acknowledged as meeting this priority. using. 2. Safety System Improvement (Risk management processes are streamlined to enhance the end-user experience). NAME OF WORKPLACE: HOS/DIRECTOR HOS/DIRECTOR SIGNATURE:2.1 In consultation with the campus WHS Consultant, NAME: Enter Workplace. I fully endorse this plan. It represents the action that laboratories, studios and workshops are to review the Enter Name. my area of responsibility will take in 2017 to items recorded on the local Plant & Equipment implement safety & wellbeing priorities and Register WHS40 or equivalent by 30 Sept 2017 to initiatives for the benefit of local staff, students and ensure: others.  a program of scheduled maintenance exists where indicated (in accordance with manufacturer’s specifications or user manuals)  the program reflects the required frequency for 2017 checking that the items operate safely Strategic  maintenance or repairs are carried out by Priority Responsible Person(s) competent persons Action Items  maintenance/service records are kept that detail for Focus inspection/test arrangements, problems or deficiencies identified and action taken to rectify issues. This plan is to be endorsed and signed 2.2 Laboratories, studios, workshops and any other work off by 31 March areas that have plant or equipment with mechanical 2017 to indicate guarding, emergency stop buttons, interlocks, planned activities presence sensing systems (inc. electronic compactus) have been discussed, HOS/Director or personal alarm systems have the following in place scheduled and by responsibility 30 Sept 2017: allocated for  a scheduled testing program to ensure these implementation in devices are periodically tested and continue to 2017. function as intended in an emergency situation 1. Staff Wellbeing (Wellbeing is enhanced for the university community).  a process to maintain records of testing and repairs, compliance statements or test certificates. 1.1 Employees who have staff reporting to them are to complete at least one mental health education 2.3 Improvements identified from the 2016 LAP evaluation program by 30 Nov 17. Available program options are incorporated into this plan by from WorkSmart include ‘Enhancing Wellbeing at 31 March 2017.

UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 2 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Responsible Key Ongoing Comments on Action Proposed/Taken Person(s) Action Items 3. Managing Health and Safety Risks 3.1 An annual review of the Hazard Register is conducted in consultation with staff, HDR students and the campus WHS Consultant to determine the effectiveness of existing controls, the need for extra controls and to identify any new hazards likely to present a risk due to planned workplace changes. In determining effectiveness of existing controls, the review process should consider (where relevant):  the nature of hazards identified from workplace inspections  hazards or concerns reported by staff or students  the frequency and severity of near miss and injury occurrences  repair, UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 3 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Responsible Key Ongoing Comments on Action Proposed/Taken Person(s) Action Items 3.7 Online hazard/incident reporting system  Hazards, near misses and injuries are reported in the online system within 12 hours of occurrence where possible  Investigations are conducted within 5 days of an occurrence and appropriate corrective action is taken to prevent a recurrence  Where a workplace has an elected Health and Safety Representative, they must be provided an opportunity to be involved in the investigation  Local working group/managem ent forum utilises the Hazard/Incident Summary Report to monitor the status of UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 4 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Responsible Key Ongoing Comments on Action Proposed/Taken Person(s) Action Items 3.7 Online hazard/incident reporting system  Hazards, near misses and injuries are reported in the online system within 12 hours of occurrence where possible  Investigations are conducted within 5 days of an occurrence and appropriate corrective action is taken to prevent a recurrence  Where a workplace has an elected Health and Safety Representative, they must be provided an opportunity to be involved in the investigation  Local working group/managem ent forum utilises the Hazard/Incident Summary Report to monitor the status of UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 5 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Local Priorities & Responsible Responsible Key Ongoing Comments on Action Proposed/TakenKey Ongoing Comments on Action Proposed/Taken Person(s) Person(s) Action Items Action Items 4.2 Training Needs: 4.3 Student Work Placements:  Identify WHS training needs  Students for staff and HDR complete the students based Learnonline WHS on: module o an ‘Undertaking a University individu Placement’ prior al’s to commencing health work placements and to enhance their safety understanding of responsi WHS and bilities minimise risk to (refer to health and PART 1 safety. of the WHS INSERT Training improvements and Needs other priority training Analysis action for attention in WHS13) 2017. o roles or tasks where 5. Consultation & Communication there is potentia l exposur e to specific health and safety risks (refer to PART 2 of the WHS13) UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing  Schedule Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 6 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Local Priorities & Responsible Responsible Key Ongoing Comments on Action Proposed/TakenKey Ongoing Comments on Action Proposed/Taken Person(s) Person(s) Action Items Action Items 5.1 The HOS/Director 5.2 Standing agenda leads at least two items for discussion quarterly WHS at quarterly WHS working group working group/School meetings in 2017 to Board/Management monitor progress of meetings include the health and safety following topics: activities and to maintain current  Staff health knowledge of risk and safety and controls in their matters/con area of responsibility. cerns (including NOTE: For any workplaces with no concerns established WHS around working groups, planned there is evidence of design an effective reporting aspects of process in place to new/refurbis inform the hed facilities HOS/Director of or change health and safety managemen activities and t) performance.  Staff wellbeing initiatives  Progress of local action plan implementat ion:- o prio rity acti ons for atte ntio n UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 7 | P a g e HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2017 FORM WHS 3

Local Priorities & Responsible Key Ongoing Comments on Action Proposed/Taken Person(s) Action Items 5.3 Local communication processes are in place to inform staff and others of health and safety matters. Some methods for providing health and safety information include:  face-to-face  telephone or email  newsletters, SharePoint team sites, shared drives, intranet sites or noticeboard s  staff meetings. NOTE: Maintain records of correspondence.

INSERT improvements and other priority action items for attention in 2017 that relate to consultation and communication.

UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2017 – Safety & Wellbeing Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 8 | P a g e