Back to the Roots of Aikido Cultural Trip Risk Assessment

“Back to the roots of aikido” Cultural Trip Risk Assessment

Name of Group: University of Leeds Shodokan Aikido Club Date of Assessment: 1 May 2011

The trip as a whole

Hazards? Who might be What we are doing already Further action necessary harmed and how? By Whom When Done? Air travel All participants: Remind members to leave plenty of time for All 30th June 2012 Forgotten travel. passports. Listen to and follow inflight safety Missed flights. instructions. Inflight Keep luggage attended at all times. emergencies. In event of security alert follow instructions Lost luggage. from Police and security. Security alert. Check flights on day of departure. Flight cancellation In event of cancellation/delay follow or delay. instructions from airline. Air Avoid Alcohol- drink plenty of water sickness/claustrop Inflight exercises hobia. DVT Terrorism Train travel All participants: Stay together: contact number and meeting All Missed trains. point (location and times) set in advance Lost luggage. Keep luggage attended at all times. Accident on Take extra care if platform wet. platform. Take care when embarking and Getting lost/left disembarking. behind. Police and embassy- stolen goods/passport Coach travel All participants: Stay together. Missed coaches. Keep luggage attended at all times. “Back to the roots of aikido” Cultural Trip Risk Assessment

Lost luggage. Wear seatbelts and follow any other coach Coach crash. safety instructions. Getting lost/left behind. Manual Handling Participants with All participants have been trainied in best large bags, possible practice for manual handling. back issues if done incrorrectly Being in public in All participants: Stay together. All. By 30th June Japan Slip and fall. Walk don’t run. 2012. Customs and Theft. Keep valuables safe at all times. cultures Assault. Don’t get into fights. Run if possible. Language barrier Learn some basic Japanese before leaving. misunderstandings Obey Police instructions. . Take care around other people – be spatially Getting lost. aware. Contact with Police Map: accomodation, visits, Police, Embassy or other security forces. Accidentally causing injury to others. Commercial All participants: Use only reputable businesses. transactions Scams/overchargin Follow advice of trusted locals/people with g. local knowledge – one participants is Theft. Japanese and one has visited area before. Running out of Keep valuables safe at all times. money. Finance Security- split funds where possible Eating out. All participants: Use only reputable businesses. Justin Food poisoning. If food doesn’t look/feel/taste cooked Dietary needs. properly – send it back. Allergies. Find out dietary needs/allergies beforehand Insufficient and plan accordingly. “Back to the roots of aikido” Cultural Trip Risk Assessment

nutrition for heavy Have knowledge of basic nutrition for exercise. exercise. Seek medical attention where required. Overnight stays All participants: Advise members to get plenty of rest Insufficient sleep. particularly on training days. Theft. Use reputable hostels/hotels. Make sure to lock doors/secure belongings. Entrapment, fire, emergency exits Follow instructions (back by certain time, etc) Earthquake / All participants: Next of kin details with Union- Contact All participants. Tsunami Death or serious Union in case of emergency injury. Getting lost or trapped. Medical All participants: Ensuring insurance covers activities- Masa, Dojos emergencies Liability for sourced hospital locations medical costs, inability to secure medical care when needed. Getting Lost All participants: Have designated meet-up points. Panic, inability to Know emergency numbers. find way back due Carry mobile phones with each others’ to language numbers. barrier. Have address of hotel in English and Japanese written down to ask for directions. Maps – tube stations have maps in English

Specific event: Training Aikido

Hazards? Who might be What we are doing already Further action necessary “Back to the roots of aikido” Cultural Trip Risk Assessment

harmed and how? By Whom When Done? Language, All training language will be familiar, we Misunderstanding customs and have translators within the group, pre- , rudeness etiquette travel overview of customs and cultures Participants and All Now until 30th instructors; June 2012 Unsafe fall. (when we leave) Collision/impact. Insurance for injury. Qualified Breaking/dislocati instructors. Safe practice and strict rules. ng bones. Full force of technique never applied Bruising. without prior practice and the consent of Cuts/abrasions. both parties. Head injury/loss Participants taught how to fall safely. of Practice kept on the mats (safe for consciousness. falling). Muscle Participants tap out if a technique Injury by fatigue/stiffness/s causes them pain/strain. techniques prains. Several qualified first-aiders with first aid Pre-existing kits will bepresent. medical condition Accidents reported to the correct makes authorities and logged. techniques Warm up/cool down. unsafe. Committee made aware of pre-existing Spectators medical conditions. injured by Spectators kept at a safe distance from techniques – mats. collision with participants. Potential legal liability. Injury by Participants and Crashmats are used for falling. surroundings instructors; Surrounding areas free of obstacles. Collision with Visual assessment of practice area walls/objects/othe before each seminar. rs Safe falling (breakfalls) taught first and “Back to the roots of aikido” Cultural Trip Risk Assessment

Inappropriately stored objects falling e.g. practised regularly. weights Rules of Conduct. Doors opening Mat area kept clear of doors and 1m onto mat area. clear of walls. Poor lighting Room kept well-lit. causes collisions/injury. Participants and instructors; Muscle Water available. Over exertion and strain/sprain and Participants and instructors may rest or dehydration muscle fatigue. leave session at any time. Dehydration and heat exhaustion. Participants and instructors; Injury during Muscle Using and official warm up routine. warm up/cool strain/sprain. High risk exercises monitored and down Inadequate warm controlled. up. Trip/Fall. The IM and their practice IMs paired with experienced members partner/opponent; able to spot hazards Inappropriate, Breakfalls taught first and regularly unsafe conduct, Inexperienced practised. particularly during members Ims not allowed to practice advanced randori techniques without supervision. (sparring). Participants only spar after having Poorly executed gained adequate experience. technique. Unsafe breakfall. Inappropriately- Participants; Require instructors to provide evidence “Back to the roots of aikido” Cultural Trip Risk Assessment

Insurance refusing cover. Bad practice /negligence of their qualifications before using them. qualified giving rise to Session supervised by instructors. instructors injury and legal liability. Unsafe instructor:particip ant ratio. Injury to themselves or others through misuse of equipment, Participants required to adhere to Code unsafe of Good Practice at all times. This techniques, includes expected attire and behaviour Inappropriate general of participants, even when away. behaviour of unruliness. Other aikido clubs have the same participants Injury through protocol. inappropriate Those who don’t adhere to it will be attire – loose ejected from seminar. hair, jewellery, zips or pins on clothing, cuts/blisters not covered. Faulty equipment Participants and Weapons and equipment kept in a good instructors; and safe condition, in a secure place by Toe injuries from those running the event. faulty mats Visual examination of equipment before Splinters/cuts use. from faulty Unsafe equipment removed and bokuto and jo therefore cannot be used. Bruising by faulty Participants taught how to use weapons “Back to the roots of aikido” Cultural Trip Risk Assessment

tanto. Mats not dense enough to absorb breakfalls. and equipment safely before use. Misuse of weapons and equipment. Participants and Mats regularly rearranged to prevent instructors; gaps from appearing Toe injuries from If there are too many people more mats Assembly of gaps in mats are put out. rooms – injury by Too many people If 2m² mat space per person still not manual handing for number of available, participants take turns to or poorly mats/size of occupy mat space. assembled rooms. room. Participants shown safe way to carry Injury carrying mats and not made to do so if they are mats . physically incapable. Participants and If numbers too great for room size, Close proximity of instructors; participants take turns. participants Collision during Leave adequate space between pairs. practice Participants and instructors; Tripping over loose mats, faulty Mats placed together securely. mats. Mats checked for tears/faults etc. Injury caused by Mop up any wet patches found during Slips, trips, falls slipping over on seminar. wet patches on Ensure the mats and mat area are kept mats. clean and clear. Tripping over loose items such as tantos left lying on mats. Emergency Participants and Ensure all fire exits are kept clear. “Back to the roots of aikido” Cultural Trip Risk Assessment

instructors; Entrapment in the event of a fire caused by Participants will be made aware of blocked evacuation. assembly points, evacuation routes and evacuation fire exits. routes/lack of awareness of evacuation routes and procedure.

Specific event: Climbing Mt Fuji

Hazards? Who might be What we are doing already Further action necessary harmed and how? By Whom When Done? Fatigue / All participants: Require basic level of fitness of participants. exhaustion Inability to Take plenty of snacks. continue climb. Abandon climb if symptoms persist in any Faintness/dizziness member. Cold All participants: Instruct all participants to bring warm Hyperthermia / Inability to clothing and wear it when necessary. Hypothermia / continue climb. Bring extra warm clothes and emergency Exposure Discomfort. blankets. Hypothermia. Know the symptoms and treatment of hypothermia. Slip and fall All participants: Take approriate footwear. Terrain Cuts, bruises, Take care on paths and extra care where strains, sprains and path is tricky or unclear. breaks. Dehydration All participants: Instruct all participants to take plenty of Inabiliy to continue water. climb, discomfort, Take regular breaks for drinking. “Back to the roots of aikido” Cultural Trip Risk Assessment

fainting. Inappropriate All participants: Instruct all participants on appropriate equipment Increased risk from equipment and make sure all have it. slip and fall, inclement weather and cold. Inclement weather All particpants: Know weather forecast and follow local Increases all other advice. If necessary abandon or cancel risks. climb. Getting lost All participants: Stick to agreed routes and paths. Increases all other Stay together as a group at pace of slowest risks, panic, member. mountain rescue Carry mobile phones and know emergency costs/liability. numbers. Sunstroke All paricipants Appropriate hats and creams to prevent sunstroke, plenty of water Blisters All paricipants Appropriate footwear, rests when needed, appropriate creams Poor instruction / All participants Climbing with prople who have cliembed Leadership before, keeping to designated paths and sticking to the plan. Travelling as a group.