Safe Ship Management System

SAFESAFE SHIPSHIP MANAGEMENTMANAGEMENT SYSTEMSYSTEM

GENERALGENERAL REQUIREMENTSREQUIREMENTS

DUNEDINDUNEDIN RESCUERESCUE

Contents

1.1 Safety Management Manual Front Page 2

1.2 Vessel’s Key Information 3

1.3 Guidelines, Responsibilities and Lines of Authority 5

1.4 Record of Understanding and Agreement 7

1.5 Search and Rescue (SAR) Guidelines 12 Section 1 General Requirements

Coastguard Dunedin Safe Ship Management Dated 23/04/18 Page 2 Section 1 General Requirements

1.1 Safety Management System

Safe Ship Management System

Vessel Dunedin Rescue Name

Vessel Photo

Owners Coastguard Dunedin Incorporated Name

SSM Maritime Management Services Ltd Company

1.2 Vessel’s Key Information

Coastguard MSA Number MNZ129933 Vessel Description CRV Dunedin Rescue Vessel Name Non-Passenger Workboat Vessel Type

Vessel Details Portobello 8.5m Home Port Length Overall (m) Dunedin 200 x2 Year of Build Engine (Kw) N/A Outboard Tonnage Drive ZMQ9010 Callsign

SSM Certificate Details

TO BE MODIFIED TO CHANGE AREA OF Certificate No 41980 OPERATIONS Issue Date 15/08/2012 Expiry Date 31/08/2016

Special conditions

Area of Operations (limits)

Enclosed: All inland Waterways in South Island

Inshore: All inshore areas up to 12nm in New Zealand with carriage of charts for intended area of Operations

Special Conditions

No Offshore Limits

1.2 Vessel’s Key Information

Minimum Manning Levels- Coastal Limits

Master / Snr Master Qualification ILM or COC 1 Operational Crew Qualification 1 Max Persons 8 including crew Lifesaving 8 appliances

Registered Owner Details

Registered Owner Coastguard, Dunedin Inc

Postal Address Po Box 28, Portobello, Dunedin

Street Address Portobello Fire Station, Hereweka Street, Portobello

Telephone Number 03 478 0209 Fax Number

E-mail Address [email protected]

1.3 Guidelines, Responsibilities and Lines of Authority Guidelines

Coastguard Dunedin Inc. is committed to the successful implementation and maintenance of this Safe Ship Management System. We will strive for continual improvement in all systems with our goal/objective being to increase safety, productivity and environmental protection. We will achieve this by ensuring:  General requirements  Safe Ship (Maintenance)  Safe Operation  Hazard Management (Health and Safety)  Emergency Response including Pollution Control  Training and Induction  Review and Recording

Elements noted in the vessel’s safety system are followed and taken into consideration with every activity we undertake.

The Coastguard Dunedin Inc. Board, and specifically the Unit Safety Officer (USO) will regularly review this guideline to ensure all goals and objectives are being met under the Units H&S Policy, maritime, marine protection and local government rules.

Coastguard Dunedin Inc. Board Responsibilities and Authority

The Coastguard Dunedin Board shall:  Ensure the vessel and its systems are Fit for Purpose at all times  Ensure that all crew members follow all procedures detailed in the vessels customised Safe Ship Management Manual.  Ensure a logbook is maintained.  Ensure the vessel has all the shore based support and resources required to comply with the maritime and marine protection rules.  Ensure the vessel is manned correctly and has the relevant qualified crew.  Ensure the vessel remains compliant with all aspects of the Health and Safety Act and ensure compliance to the Maritime Transport Act 1994 and all applicable maritime and marine protection rules.

Coxswain, Unit Safety Officer (USO) and Individual Skippers Responsibilities and Authority

The Coxswain, USO and Skippers shall:  Be responsible for the safe operation of the vessel, the safety and well being of all crew and survivors, and the safety of the equipment carried.  Be responsible for compliance with all relevant requirements of the Maritime Transport Act 1994, applicable maritime regulations and applicable maritime and marine protection rules and the Health and Safety Policy.  Ensure all checks and procedures within the vessels Safe Ship Management Plan are followed, implemented and improved on.  Ensure all required records that are listed in the vessel’s Safe Ship Management Manual are kept.  Be responsible for Health and Safety on the vessel.  Ensure log book and recording systems are kept updated and current.  Ensure all safety issues are reported to the USO /Coxswain.  Ensure discipline is maintained on board and information is conveyed in a simple and clear manner.  Follow the Coastguard Operating guidelines

1.3 Guidelines, Responsibilities and Lines of Authority

Crew Responsibilities

The crew shall:  Comply with the vessels safe work practices.  Carry out their assigned roles as directed by the Skipper.  Abide by their responsibilities under the Units H&S Policy, SSM and environmental protection rules.  Not cause any injury, incident or accident due to their actions or inactions.  Report any safety issues/hazards to the Skipper.  Obey the Skipper at all times.

Search and Rescue Person (SAR)/ Designated Person (DP)/ Unit Safety Officer (USO) Responsibilities

They shall:  Ensure they offer all required support and resources to allow the vessel to operate safely and comply with all Unit H&S Policy, SSM and environmental protection rules.  Be a shore based person.  Convey any important communication between ship and shore direct to the Coastguard Unit Coxswain / USO or Unit President as required.  Have a mutual agreement with the vessel as to the procedures during an emergency or if the vessel is overdue.  Be aware of the vessel’s activities when deployed.  Obey the instruction of the Coastguard Dunedin Inc. Board

Lines of Authority

Lines of authority and job descriptions shall be fully outlined in the volunteer role descriptions in detail. List below the basic reporting process.

In this operation the President reports to:

Coastguard Dunedin Inc. Board

In this operation the Unit Safety Officer (USO) and Unit Training Officer (UTO)reports to:

Coastguard Dunedin Inc. Board

In this operation the SAR Controller / designated Shore person reports to:

Coastguard Dunedin Inc Board and USO

In this operation the Skipper reports to:

Coastguard Dunedin Inc. USO

In this operation the Crew reports to:

Coastguard Dunedin Inc. Skipper in charge of the Vessel

1.4 Record of Understanding and Agreement

Coastguard Dunedin Incorporated known as Owner Operator of Vessel

By signing this record of agreement I acknowledge that I have read the vessel’s guidelines and safety management manual.

I will abide by, maintain and seek to improve all the systems and procedures within the safety management manual and meet all of my responsibilities as the vessel owner.

President Lox Kellas Date Signature USO name Rick Ratcliff Date Signature UTO name Dominic Elder Date Signature

COC Senior Masters / CoC Masters of Vessel

By signing this record of agreement I acknowledge that I have read the vessel’s policy and safety management manual.

I will abide by, maintain and seek to improve all the systems and procedures within the safety management manual and meet all of my responsibilities as the vessel’s master.

Name Senior Bill Dickson Master Date Signature Name Master Kevin Phillips Date Signature Name Master Lox Kellas Date Signature Name Neil McDonald Date Signature Name Lyndon Perriman Date Signature Name Rene Van Baalen Date Signature

Designated Shore Contact Person

By signing this record of agreement I acknowledge that I have read the vessel’s policy and Safety Management Plan.

I will abide by, maintain and seek to improve all the systems and procedures within the safety Management Plan and meet all of my responsibilities as the Shore Designated Person.

USO Name Rick Ratcliff Date Signature Shore Contact Lox Kellas Person Name Date

Signature Shore Contact Les Neilson Person Name Date

Signature Shore Contact Person Name Date

Signature

1.4 Record of Understanding and Agreement

Crew of Vessel

By signing this record of agreement I acknowledge that I will abide by all instructions and procedures within the vessel’s system and will conduct all safe work practices.

I also understand the procedure if the Vessel is overdue if I happen to be working on shore in the Ops Room

Name Raymond Blackburn Date Signature Name John Campbell Date Signature Name Kevin Charles Date Signature Name Jack Clearwater Date Signature Name John Clearwater Date Signature Name Gus Clearwater Date Signature Name Dave Crosland Date Signature Name Bill Dickson Date Signature Name Gregory Dickson Date Signature Name Kane Dickson Date Signature Name Bruce Didham Date Signature Name John Dore Date Signature Name Dominic Elder Date Signature Name Kelven Gaskill Date Signature Name Jon Geary Date Signature Name Peter Geary Date Signature

1.4 Record of Understanding and Agreement (continued)

Name Paul Helm Date Signature Name Evan Locksley (Lox) Kellas Date Signature Name Richard Oliver Date Signature Name Paul Kemp Date Signature Name Keith McMillan Date Signature Name Heil McDonald Date Signature Name Dean McLachlan Date Signature Name Warren Morris Date Signature Name Sam Neill Date Signature Name Les Neilsen Date Signature Name Stephen Owens Date Signature Name Dan Parkinson Date Signature Name Lyndon Perriman Date Signature Name Kevin Philips Date Signature Name Jamie Ramsey Date Signature Name Richard Ratcliff Date Signature Name Perry Reed Date Signature Name Dave Rogers Date Signature

1.4 Record of Understanding and Agreement (continued)

Name Ma Severne Date Signature Name Rebecca Sutherland Date Signature Name Stephen Swindells Date Signature Name Rene Van Baalen Date Signature Name Alistair Ward Date Signature Name Andrew Warden Date Signature Name Neil Whitburn Date Signature Name Jim Williamson Date Signature Name David Wilson Date Signature Name Richard Wilson Date Signature Name Yangtian (Albert) Zhou Date Signature Name Reuben Pooley Date Signature Name Date Signature Name Date Signature Name Date Signature Name Date Signature Name Date Signature Name Date Signature

1.5 Search and Rescue (SAR) Guidelines

Remember in an emergency both the vessel and all shore based crew must be aware of procedures to follow if they are concerned that the vessel is overdue. There are a number of persons nominated as shore persons as some of the nominated persons may be on the vessel.

Whenever the CRV is deployed a dedicated Shore Contact person will be nominated. This person is responsible for keeping contact with the vessel. Whenever reasonably possible the Shore station Ops Vehicle will be manned

This template is available to all onboard (in the Red SAR Book) and also displayed in the Coastguard Units Ops Vehicle.

The Ops Vehicle or Shore person shall remain in contact with the Vessel at regular agreed schedules and no longer than every 30 minutes. If contact at the agreed time / schedule has not occurred or tracking is lost and concern is raised the procedure to follow is as follows: Try calling using alternative means (mobile etc) then Call 111 to report the situation. If applicable Call RCCNZ, SAR Controller / USO / Ops Room Person / Shore Person and if possible task all available SAR Partners or vessels in the area to investigate.

Either party must contact RCCNZ or call 111 in the event of an emergency - 0508 472 269 or SSB radio channel 2182, 4125 or VHF Channel 16.

Designated Shore Persons Details Shore Person Lox Kellas Name (First) (Middle) (Last) Address 1708 Highcliff Road

Portobello Dunedin

Telephone Fax 034780209 Number Number Mobile 0272489789 Email [email protected]

Shore Person Les Neilsen Name (First) (Middle) (Last)

Address 28 Beaconsfield Road

Portobello Dunedin

Telephone Fax 03 478 0966 Number Number Mobile 021 351 026 Email [email protected]

Designated Shore Persons Details (Continued)

Shore Person Rick Ratcliff Name (First) (Middle) (Last)

Address 37 Porterfield Street

McAndrew Bay, Dunedin

Telephone (03)4761455 Fax Number Number Mobile 0220 261 729 Email [email protected]

Shore Person

Name (First) (Middle) (Last)

Address

Telephone Fax Number Number Mobile Email

Shore Person

Name (First) (Middle) (Last)

Address

Telephone Fax Number Number Mobile Email

Coastguard Dunedin Safe Ship Management Dated 23/04/18 Page 14