Rural Initiative Grants Scheme (Rigs)

RURAL INITIATIVE GRANTS SCHEME (RIGS)

Grant application form for capital project grants between £250 and £7,500

The Rural Initiatives Grant Scheme is a one-off match-funding grant scheme from £250 up to £7,500, which can be used for a specific capital project.

Larger grants of over £4,000 are reserved for village halls and recreation facilities, but smaller grants can also be used for a wide variety of other schemes which benefit rural communities. The organisation will need to sign up to a funding agreement, which will include the standard terms and conditions.

Monitoring of the agreement/project will be required to ensure the effective management of resources. The project must contribute to the Council’s priorities.

Applications for this grant may be made throughout the year, although an individual organisation cannot re-apply for funding from the Council within two years of a grant being awarded for up to £4,000 and three years for grants approved between £4,001 and £7,500.

Please ensure that:

 you write clearly in black/blue ink or complete the form electronically;

 you use N/A if the question is not applicable; and

 prior to submitting this application you contact us (using the details below) to ensure that your application meets the correct criteria.

Contact details:

Families and Communities Team St Edmundsbury Borough Council West Suffolk House Western Way Bury St Edmunds Suffolk IP33 3YU

Phone: 01638 719763 Email: [email protected] Who can apply?

Applications will be considered from local groups or organisations which:

(a) directly benefit the people who live in St Edmundsbury; (b) have a management committee which is responsible for making sure the organisation carries out its aims and objectives. The management committee should have an agreed constitution; (c) have their own bank account in the name of the organisation; (d) comply with the Council’s Equalities Policy, which is available on the Council’s website and (e) work towards one or more of the Council’s priorities.

The Council will not normally provide grants:

(a) for projects which conflict with the Council’s priorities; (b) to national charities; (c) religious bodies for the purposes of promoting their beliefs; (d) political parties or groups engaged in party political activities; (e) to fund ‘mainstream’ public services (e.g. highway maintenance); (f) to private enterprises (applications from social enterprises will be considered); (g) to educational establishments, except where community use can be demonstrated; (h) to individuals; and (i) for work or activities which have already happened (i.e. retrospective applications).

Applications involving church-owned/run village halls (and in some instances the church itself) will be considered where:

(a) substantial use of the hall (or church) is for non-church activities; (b) there are no suitable alternative premises for community use; (c) the proposal is endorsed by the Parish Council/Parish Meeting; (d) the proposal is necessary to facilitate the use of the building by the general community, including disadvantaged and excluded sections of the community; and (e) the proposal does not constitute repairs to the fabric of the building.

Projects involving churches are only likely to be acceptable if it can be satisfactorily demonstrated that the proposal will achieve wider social inclusion objectives, by facilitating substantial use of the church by the community at large for meetings, functions and general village activities. Part A General details

Name of organisation:

Name of contact person for this application:

Position within the organisation (for example secretary, chairman, treasurer):

What type of organisation is it:

 Registered charity (please state number) Formally constituted club/association/trust Company limited by guarantee (not for profit) Amateur sports club Town/parish council Other (please specify)

Address of organisation: Phone:

Email:

Postcode: Website:

Address for correspondence (if different from Daytime phone: above): Fax:

Email: Postcode: When was your organisation set up:

Have you received a grant from St Edmundsbury Borough Council before? yes / no

If yes, please state the year and amount received for the last three financial years:

Year: ______£ Year: ______£ Year: ______£

Are you receiving any other kind of help from the council? yes / no If yes, please give details: Part B Project details

Please briefly describe your organisations’ aims, activities and objectives:

Please explain what you need the grant for (continue on a separate sheet if necessary), listing some specific SMART outcomes - SMART outcomes are: o Specific – tightly defined, relating directly to the issue being addressed; o Measurable – provide information that records the situation at the start of the period and at the end; o Achievable – can be achieved within the timescale; o Relevant – have a strong connection to priorities and activities; and o Time-bound – set specific time periods. We need to understand the benefits of the project, how many people will it help and who (for example young people, elderly people and families):

What is the total cost of the project (excluding and including VAT)

£ (excluding VAT) £ (including VAT)

Is your organisation able to reclaim VAT: yes / no VAT Registered Number ......

How much funding are you requesting form the Council?

When is the grant required by and when is the anticipated completion date?

Grant required: Completion date:

What support do you have from your local Parish Council ?

Do they support the project in principle? Yes / no

If not give a brief indication why not Please show other sources of funding for the project and whether these have been confirmed:

Source: Amount: State whether it is confirmed or currently being applied for (with approximate decision date if known): Match funding from your organisation’s own funds: Fundraising activities: Donations/sponsorship: Grants from other organisations. Please list below:

Total:

If the total amount of funding available does not meet the costs of the project, please explain how the additional funding will be raised:

What community consultation has been carried out to identify the need for this project (for example questionnaires, public meetings):

Please give a brief breakdown of all the costs involved in the project - We require copies of all relevant quotations/estimates:

Has a business plan been prepared for the project (large-scale projects will require a business plan) and have all the necessary planning permissions been sought? If yes, please attach these documents with your application.

Yes / no The council will monitor and evaluate the success of the project and will request information from you about how successful it was and any problems encountered.

Signed:

______

This form should be signed by the chairperson, secretary or treasurer for your organisation

Nb. If emailing the form, a signature is not needed provided the email is sent from the person who has completed the application.

Full name (please print):

Position within group:

St Edmundsbury Borough Council is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes. For further information, see: www.stedmundsbury.gov.uk/dataprotection

Please return your completed form and other required information (please see the checklist below) to:

Families and Communities Team St Edmundsbury Borough Council West Suffolk House Western Way Bury St Edmunds Suffolk IP33 3YU Phone: 01638 719763 Email: [email protected]

Office Use only

St Edmundsbury Borough Council priorities Applicants: your project must fit in with at least one of the following priorities from the Strategic Plan in order to be eligible. Please tick next to those that apply and explain briefly how your project helps us to meet this priority.

Our priorities are:

1. Increased opportunities for economic growth

Our project helps towards this priority by:

2. Resilient families and communities that are healthy and active

Our project helps towards this priority by:

3. Homes for our communities

Our project helps towards this priority by: Ward member response form

Note to applicants: You must ask your local ward member to complete this form. If you do not know who this is, please phone: 01638 719763 or email: [email protected]

Name of applicant:

Brief description of scheme:

Notification of support / rejection (please delete as appropriate)

Reasons (please continue overleaf if necessary):

Please print name: Signature:

Ward represented: Date: St Edmundsbury Borough Council – Grant Payment Form

Office use only: Supplier Number ______

Please supply the following information as soon as possible to enable your organisation to be set up on our financial system in order that we can make a grant payment.

Please note: This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

Thank you for your co-operation.

Name of Organisation

Full payment address including postcode

Telephone No - for account queries

Fax No - for account queries

VAT Registration No. or NR if not registered for VAT

Registered Charity No. (if applicable)

Settlement Terms

The Councils’ preferred method of payment is by BACS with the remittance advice being emailed or faxed

Email address OR Fax number for BACS advice

BACS details for payments to be made direct: Bank Name

Bank Address

Sort Code

Account Number Checklist for grant application:

Have you enclosed the following documents with your application?

 Copy of your organisation’s constitution

 Copy of your latest accounts

 Copy of your last bank statement

 Copy of any professional estimates / quotes for the project

 A completed ward member response form

 A completed St Edmundsbury Borough Council priorities form

 Supplier information request form (for payment if your grant is approved)

 Planning and building regulations approval, if required

 Any other information you feel will support your application

Please return the completed form by email to: [email protected] or by post to:

Families and Communities St Edmundsbury Borough Council West Suffolk House Western Way Bury St Edmunds Suffolk, IP33 3YU