City of Wheeler Regular Council Meeting Minutes September 29, 2011

CITY OF WHEELER REGULAR COUNCIL MEETING MINUTES SEPTEMBER 29, 2011

I. C ALL TO O RDER & P LEDGE OF A LLEGIANCE Mayor Stevie Burden called the September 29, 2011 City Council meeting to order at 7:02 p.m., at the Wheeler City Hall.

II. R OLL CALL

Members of the Council present: Stevie Burden, Michael Glowa, Dave Bell, Loren Remy, Karen Matthews and Pat Scribner. Staff Present: Bill Lee, Lori Bennett, Joe Velkinburg, Joel Sacks and Sabrina Pearson.

III. I NTRODUCTIONS

Public Present: Richard Clappe, Terri Michelsen, Linda Lee, Richard Hendricks, Deanna Hendricks, Donna G., Don Irving, Jake Somera, John Cannucci, Jerry Caputo, Bill Page and Dan Ayers. Media Present: none

VII. P ROCLAMATIONS, PRESENTATIONS & G UESTS

A. Proclamations: none B. Presentations: none Guest: none

IV. P UBLIC COMMENTS ON NON-AGENDA I TEMS :

 Bill Mullen- reminder of letter to be sent out to Pam Pine for mowing of the field  Accident at 3rd and Rowe – request of stop signs to be put up (moved to new business)

V. C ONSENT CALENDAR

A. Additions or Deletions to Agenda: Stop signs on 3rd and Rowe (new business) B. Wheeler City Council Minutes of August 16, 2011: Correction to be made on page 2, under Committee Reports / Emergency Preparedness: Change to City Manager is to write the letter to Stimson. July 19, 2011 minutes- to be provided at September 25, 2011 CC Meeting. C. Financial Reports for July: General Fund report, Change Salaries to City Manager Payroll and find a way to allocate Health Insurance expenses. Bell moved to accept consent calendar and financial reports as edited.

VI. A NNOUNCEMENTS, A PPOINTMENTS & C ORRESPONDENCE

A. Announcements: none B. Appointments: none C. Correspondence:  Oregon Traffic Control Devices Committee 2010 Annual Report – acknowledged Page 1 of 3  2011-2013 Planning Assistance Grant - $1000.00 Additional grant for cities with a population under 2500 from DLCD – City Manager given the okay from Council to apply, deadline November 1st, 2011  Thank You Letter, Wheeler Station – Thank you for the use of Water Front Park for their employee picnic, commented on what a great job everyone has done and how great it looks.

VIII. C ITY MANAGER & P UBLIC W ORKS D EPARTMENT R EPORT

City Manager Report: Due to the difficulty with recording system, City Manager brought up purchasing voice recognition software along with a updated laptop that will have skype capabilities insure ADA participation. City Manager approved by council to proceed and bring proposals on amounts and instructions on how voice recognition will work. Verbal report – General discussion on concerns from City Manager on Micromanagement. Special meeting set for October 3, 2011 @ 7:00 p.m with possible Executive Session @ 8:00 p.m.

Public Works Report: Council reviewed report  2nd Street Paving- Inspection needs to be completed after invoice is received from contractor  A&A Drilling – 2” saddle tap for the hydrants at the reservoirs.  Nehalem Bay Wastewater to come with Vac-All truck to clean out catch basins.  Repair WFP restroom door, damaged after child got locked in. Grandparent is paying for repair cost.

City Planner Report: Discussion on Hazard Mitigation Plan from Sabrina Pearson.

IX. C OMMITTEE REPORTS

Planning Commission: discussion on scheduling City Planning/City Council meeting in regards to the Planning Commissions Development Parks Committee: none Visioning Committee: none Emergency Preparedness Committee: none

X. P UBLIC HEARING none

XI. G ENERAL BUSINESS A. Old Business: * Dangerous Building Abatement Ordinance – City Manager to contact Craig Wakefield once again to find out exactly what City of Wheeler needs to do for Abatement Ordinance. * City Park Tree Abatement – Council approved removal of tree. Public works to obtain bids, also checking in to possible donation of wood to habitat unless the bid is less for haul off. * Update on Paving Projects – 2nd Street: Paving is done; some rock still needs to be spread. Once invoice is received from the contractor, John Johnson with the State needs to be called for an inspection. Council approved that any funds left over from the grant should go to Vern Dick for relief of his paving CITY OF WHEELER REGULAR COUNCIL MEETING MINUTES SEPTEMBER 29, 2011

expense. 3rd Street: Questions were raised as to why this street was paved. Public works gave reasoning at to his decision to have it paved. Mayor and Public Works to meet with the contractor to review invoice. * Knotweed Spraying – Councilor Matthews had expressed concerns due to scheduling conflicts that there wasn’t anyone available to help with Knotweed spraying. B. New Business: * Scovell Property – City Planner consulted with Matt Spangler in regards to expired permit. City Manager to send out letter to the owner. Sabrina spoke with Mike Nelson to let him know that the letter will be coming. * City Manager Recruitment Contract: City Manager presented a Job Recruitment Announcement. Council asked for some editing to be done. * Planner Contract: * Flexible Funds Grant: Council approved City Manager to apply for ODOT’s Flex Funds Grant. City Managers idea was to use grant for 2 sets of flashing pedestrians signs at crosswalks downtown and for the Electric Car Charging Station. * City Website – Lori to keep website updated. Minutes, calendar of events, pictures. XII. M AYOR & COUNCILOR COMMENTS  LOC Conference Attendance: no discussion  Nuisance Ordinance Review Committee Update: The chair of the committee discussed their progress and requested a meeting to update the mayor and said a proposal will be ready by approximately Dec/Jan.  Pledge of Allegiance – discussion  City Council Workshop Needs: Discussed working with LOC to develop council training around role definition and structure.

XIII. ADJOURNMENT @ 9:38 p.m.

XIV. EXECUTIVE SESSION none

______Stevie Burden , Mayor Bill Lee, City Manager

Lori Bennett, Transcriber