Chapter 12: Getting Started with Access Databases and Tables
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CHAPTER 12: GETTING STARTED WITH ACCESS DATABASES AND TABLES
Multiple Choice: 1.In an Access table, each column contains a category of data called a(n):
A. record.
B. view.
C. field.
D. object.
Answer: C Reference: Objective 2: Add Records to a Table Difficulty: Moderate
2.Each row in a table contains a(n):
A. object.
B. field.
C. record.
D. view.
Answer: C Reference: Objective 2: Add Records to a Table Difficulty: Moderate
3.The characteristic that defines the kind of data that can be entered into a field, such as numbers, text, or dates is the:
A. field type.
B. data type.
C. item.
D. text type.
Answer: B Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 4.A date, such as 11/20/2009, is an example of what kind of data type?
A. Number
B. AutoNumber
C. Text
D. Date/Time
Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy
5.The Design view screen is used to define:
A. table names and tab types.
B. ID names and table types.
C. field names and data types.
D. record names and data types.
Answer: C Reference: Objective 4: Modify the Design of a Table Difficulty: Easy
6.A database template contains pre-built:
A. items.
B. fields.
C. records.
D. forms.
Answer: D Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate
7.The data type for a telephone number field is:
A. Memo.
B. AutoNumber.
C. Number.
D. Text.
Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8.The data type for a graphics file, such as a picture of a product is a(n):
A. OLE Object.
B. Hyperlink.
C. Memo.
D. Lookup Wizard.
Answer: A Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Challenging
9.OLE is an abbreviation for:
A. Office linking and extracting.
B. Office lookup and embedding.
C. Object linking and extracting.
D. Object linking and embedding.
Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Challenging
10. Which function key will activate the Access Help window?
A. [F1]
B. [F2]
C. [F6]
D. [F11]
Answer: A Reference: Objective 15: Use the Access Help System Difficulty: Moderate
11. To organize your database objects you must use the:
A. object window.
B. Navigation Pane.
C. simple select query.
D. table template.
Answer: B Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12. The table or tables from which a query gets its data are the query’s :
A. data book.
B. data source.
C. data bank.
D. database.
Answer: B Reference: Objective 7: Create and Use a Query Difficulty: Moderate
13. DBMS is an acronym for:
A. databook manager system.
B. database management system.
C. databank management system.
D. database manager system.
Answer: B Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy
14. Each of the following is an Access data type, EXCEPT:
A. AutoNumber.
B. Text.
C. Data.
D. Currency.
Answer: C Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
15. The Access view that displays the table data in columns and rows is called:
A. Datasheet view.
B. Data view.
C. Database view.
D. Data object view.
Answer: A Reference: Objective 2: Add Records to a Table Difficulty: Easy
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16. In a table, the specific field names are displayed at:
A. the top of the Row Selector box.
B. the top of the Field Properties area.
C. the top of the Navigation Pane.
D. the top of each column of the table.
Answer: D Reference: Objective 2: Add Records to a Table Difficulty: Moderate
17. The field that uniquely identifies a record in a table is called a:
A. private key.
B. primary key.
C. field key.
D. personal key.
Answer: B Reference: Objective 4: Modify the Design of a Table Difficulty: Easy
18. In order to create a query using the Simple Query Wizard, you choose the:
A. data source and object.
B. data source and data type.
C. data source and record.
D. data source and field name.
Answer: D Reference: Objective 7: Create and Use a Query Difficulty: Challenging
19. The data type of an item price, such as $10.50 is :
A. AutoNumber.
B. Number.
C. Text.
D. Currency.
Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20. The purpose of a form is to:
A. retrieve specific data from one or more tables.
B. display the fields and records from a table in easy-to-read format.
C. to organize your database objects.
D. simplify the entry of data into a table.
Answer: D Reference: Objective 11: Create a Database Using a Template Difficulty: Challenging
21. To get assistance when performing a task in Access or to get more information about a particular Access topic, you can:
A. press the [F2] key.
B. click the Help button.
C. display the Office menu.
D. open the Navigation Pane.
Answer: B Reference: Objective 15: Use the Access Help System Difficulty: Easy
22. To view a table in Design view:
A. in the Views group, click the View button and click Design view.
B. on the Quick Access Toolbar, click Design view.
C. in the Preview group, click the View button arrow and click Design view.
D. in the Navigation pane, click the Design view.
Answer: A Reference: Objective 5: Add a Second Table to a Database Difficulty: Challenging
23. Which view allows you to make quick changes to a report prior to printing it?
A. Final view
B. Layout view
C. Print Preview
D. Report view
Answer: B Reference: Objective 9: Create and Print a Report Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24. Which of the following is a primary key?
A. A street name in an address database
B. A postal code in an address database
C. A car model in a Motor Vehicle Dept database
D. A Student ID in a college registration system
Answer: D Reference: Objective 4: Modify the Design of a Table Difficulty: Easy
25. A database object that retrieves specific data from one or more tables is a:
A. report.
B. form.
C. query.
D. table.
Answer: C Reference: Objective 7: Create and Use a Query Difficulty: Moderate
26. The process of creating a query involves:
A. choosing the report(s) and selecting the fields you want to include in the query result.
B. choosing the form(s) and selecting the fields you want to include in the query result.
C. choosing the record(s) and selecting the fields you want to include in the query result.
D. choosing the table(s) and selecting the fields you want to include in the query result.
Answer: D Reference: Objective 7: Create and Use a Query Difficulty: Challenging
27. At the end of an Access session, you close a database and exit Access from the:
A. Home tab.
B. Object window.
C. Navigation Pane.
D. Office menu.
Answer: D Reference: Objective 10: Close and Save a Database Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28. The button on the Getting Started Screen that displays a menu of commands related to opening, saving, or printing is called the:
A. Blank Database button.
B. Office button.
C. Help button.
D. View button.
Answer: B Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
29. Which of the following is not a template category in Microsoft Office online templates?
A. Business
B. Education
C. Professional
D. Sample
Answer: C Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate
30. The purpose of the Navigation Pane is to:
A. display the Access Help window.
B. display and organize your database objects.
C. display the structure of the table object.
D. create a new blank database.
Answer: B Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Challenging
31. To delete a field in Design view:
A. in the Preview group, click the Delete Rows button.
B. on the Views tab, click the Delete Rows button.
C. on the Design tab, in the Tools group, click the Delete Rows button.
D. in the Navigation pane, in the Tools group, click the Delete Rows button.
Answer: C Reference: Objective 4: Modify the Design of a Table Difficulty: Challenging
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32. To group your database objects using the Tables and Views category:
A. in the Views group, click the View button.
B. on the Datasheet tab, in the Views group, click the View button.
C. from the Navigation Pane, open the All Events report.
D. open the Navigation Pane and click Navigation arrow.
Answer: D Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Challenging
33. The default field size for a text field is:
A. 25.
B. 200.
C. 15.
D. 255.
Answer: D Reference: Objective 4: Modify the Design of a Table Difficulty: Challenging
34. On the right side of the status bar, drag the Zoom slider to the right in order to:
A. decrease the column width.
B. increase the column width.
C. decrease the viewing area of the screen.
D. increase the viewing area of the screen.
Answer: D Reference: Objective 6: Print a Table Difficulty: Moderate
35. Double-click the right boundary on any selected column heading of a table in order to:
A. increase the field property size.
B. adjust the column width.
C. add more cells to the column.
D. save the column data.
Answer: B Reference: Objective 6: Print a Table Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36. The purpose of a query is to:
A. display and organize your database objects.
B. retrieve and display specific data from a table.
C. display the structure of the table object.
D. create a new blank database.
Answer: B Reference: Objective 7: Create and Use a Query Difficulty: Moderate
True and False:
37. AutoNumber is useful when no other unique number for a record is available.
Answer: True Reference: Objective 5: Add a Second Table to a Database Difficulty: Easy
38. The Tables and Views category groups objects by the table to which they are related.
Answer: True Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Moderate
39. Data that has been organized in a useful manner is referred to as information.
Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy
40. Access is a database management system.
Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy
41. In Access, you must use a template to create a new Access database.
Answer: False Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
42. A blank database has no data and no database tools.
Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
43. In Access, you name and save the database after creating an object in the database.
Answer: False Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
44. A record is a row of all the categories of data pertaining to one person, place, thing, or event.
Answer: True Reference: Objective 2: Add Records to a Table Difficulty: Easy
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 45. You can view a table in either Datasheet view or Design view.
Answer: True Reference: Objective 2: Add Records to a Table Difficulty: Easy
46. Field names are listed at the beginning of each row.
Answer: False Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy
47. A field in a table can have more than one data type.
Answer: False Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
48. A table template can not be customized.
Answer: False Reference: Objective 5: Add a Second Table to a Database Difficulty: Moderate
49. The Field Properties area is displayed in Datasheet view.
Answer: False Reference: Objective 4: Modify the Design of a Table Difficulty: Challenging
50. You can make changes to a table in either Datasheet or Design view.
Answer: True Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
51. A report displays in Layout view, which means you can make quick changes to the design of the report on the screen.
Answer: True Reference: Objective 9: Create and Print a Report Difficulty: Moderate
52. When you close an Access table, any changes made to the records are saved automatically.
Answer: True Reference: Objective 10: Close and Save a Database Difficulty: Moderate
53. When you click the Zoom In button you increase the viewing area of the screen.
Answer: False Reference: Objective 6: Print a Table Difficulty: Moderate
54. When using a template to start a new database you do not have to create the objects.
Answer: True Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate
55. Before you close an Access table, you must click Save from the Office menu.
Answer: False Reference: Objective 10: Close and Save a Database Difficulty: Moderate
56. You cannot edit the information contained in the headers and footers in Access tables.
Answer: True Reference: Objective 6: Print a Table Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 57. Column widths are not adjustable in Datasheet view.
Answer: False Reference: Objective 6: Print a Table Difficulty: Moderate
58. The Design view shows columns and rows similar to an Excel spreadsheet.
Answer: False Reference: Objective 2: Add Records to a Table Difficulty: Easy
59. The Navigation Pane collapses into a narrow bar to create more space on the screen.
Answer: True Reference: Objective 2: Add Records to a Table Difficulty: Easy
60. When you are viewing a table in the Print Preview window, the navigation arrows are used to navigate from one record to the next.
Answer: False Reference: Objective 14: View a Report and Print a Table in a Database Created With a Template Difficulty: Moderate
61. When you create a table, Access will define the first field as the primary key field.
Answer: True Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
62. By default, Access prints in landscape orientation, where the printed page is wider than it is tall.
Answer: False Reference: Objective 6: Print a Table Difficulty: Easy
63. A form displays only one record in the database at a time.
Answer: True Reference: Objective 8: Create and Use a Form Difficulty: Easy
64. Records that you edit or create using a form automatically update the appropriate table(s).
Answer: True Reference: Objective 8: Create and Use a Form Difficulty: Moderate
65. It is not considered good database design to have duplicate information in a table.
Answer: True Reference: Objective 13: Create a New Table in a Database Created with a Template Difficulty: Moderate
Fill in the Blank:
66. The ______is the small box at the left of a record in Datasheet view which, when clicked, selects the entire record.
Answer: record selector box Reference: Objective 2: Add Records to a Table Difficulty: Moderate
67. The ______data type is used for lengthy text that can hold up to 65,535 characters.
Answer: Memo Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 68. A student ID number is an example of a(n) ______that uniquely identifies a record in a table.
Answer: primary key Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
69. The ______displays a menu of commands related to things you can do with a database, such as opening, saving, printing, or managing.
Answer: Office button Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging
70. The Events template creates a(n) ______, which is a form in which you can display or enter multiple records in a table.
Answer: Multiple items form Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate
71. A(n) ______is a pre-formatted database designed for a specific purpose.
Answer: template Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
72. Data that has been organized in a useful manner is referred to as______.
Answer: information Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy
73. The Primary Key icon contains a picture of a(n) ______.
Answer: key Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
74. ______displays the latest online content, such as new templates, articles about Access, and tips from Microsoft’s Web site.
Answer: Spotlight Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
75. The characteristic that defines the kind of data that can be entered into a field is called the ______.
Answer: data type Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
76. The number and names of the fields and the data type of each field are referred to as the ______.
Answer: table design Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
77. The table or tables from which a query gets its data are referred to as the query’s ______.
Answer: data source Reference: Objective 7: Create and Use a Query Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 78. A(n) ______is a feature in Microsoft Office programs that walks you step-by-step through a process.
Answer: wizard Reference: Objective 7: Create and Use a Query Difficulty: Moderate
79. A(n) ______is an Access object with which you can enter, edit, or display data from a table or a query.
Answer: form Reference: Objective 8: Create and Use a Form Difficulty: Moderate
80. A(n) ______contains pre-built tables, queries, forms, and reports to perform a specific task.
Answer: database template Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate
81. ______are characteristics of a field that control how the field will display and how the data can be entered in the field.
Answer: Field properties Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate
82. The Access object that displays data in a formatted manner for printing and publication is a(n) ______.
Answer: report Reference: Objective 9: Create and Print a Report Difficulty: Moderate
83. Drag the ______slider to the right to increase the viewing area of the screen.
Answer: Zoom Reference: Objective 6: Print a Table Difficulty: Moderate
84. Access includes a ______which is a pre-built table format for common topics such as contacts, issues, and tasks.
Answer: table template Reference: Objective 5: Add a Second Table to a Database Difficulty: Moderate
85. A type of query that retrieves data from one or more tables and makes it available for use in the format of a datasheet is a(n) ______query.
Answer: select Reference: Objective 7: Create and Use a Query Difficulty: Challenging
86. The part of the Access window that groups the commands for performing related database tasks on tabs is the ______.
Answer: Ribbon Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging
87. The part of the Access window that displays the database objects is the ______.
Answer: Navigation Pane Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 88. The part of the Access window that shows the name of the database is the ______.
Answer: title bar Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy
89. The part of the Access window that displays the open table object is the ______.
Answer: Object window Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
90. In Datasheet view, each row contains a(n) ______.
Answer: record Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy
91. A data type that is a unique sequential or random number assigned by Access is ______.
Answer: AutoNumber Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
Matching:
92. Match the following screen parts to their descriptions.
I. Table1 tab A. displays the database objects
II. title bar B. displays the open table object
III. Table tools C. displays the name of your database
IV. object window D. provides tools for working with a table object
V. Navigation Pane E. enables you to select the table object
Answer: E, C, D, B, A Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 93. Match the following terms to their description.
I. populate A. one way to view a table,
II. field B. filling a database table with data
III. record C. number of fields, names of fields and type of content within the field
IV. Design view D. all the categories of data pertaining to one person, place, thing, event or idea
V. table design E. column containing a category of data
Answer: B, E, D, A, C Reference: Objective 2: Add Records to a Table Difficulty: Moderate
94. Match the following data with the correct data type.
I. 06/07/06 A. Number
II. (609)567-4567 B. Hyperlink
III. [email protected] C. Date/Time
IV. $15.99 D. Text
V. 500 E. Currency
Answer: C, D, B, E, A Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
95. Match the following screen parts to their descriptions.
I. Help button A. starts a new blank database
II. Blank Database button B. displays the Access Help window
III. Office button C. displays buttons to perform frequently used commands
IV. Quick Access Toolbar D. contains the starting point to begin a New Blank Database
V. Getting Started area E. displays a menu of commands such as open, save, and print
Answer: B, A, E, C, D Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 96. Match the following data types to their examples.
I. Yes/No A. an item price, such as $8.50
II. Memo B. whether a brochure was mailed out to a client
III. Currency C. an inventory item such as postal code that is not used in calculations
IV. Text D. a quantity, such as 500
V. Number E. a lengthy description of a product
Answer: B, E, A, C, D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate
97. Match the following terms to their meanings.
I. database A. data that has been organized in a useful manner
II. information B. collects and organizes data
III. data C. a pre-formatted database designed for a specific purpose
IV. template D. parts of a database used to store and work with data
V. object E. facts about people, events, things, or ideas
Answer: B, A, E, C, D Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate
98. Match the following terms with their descriptions.
I. query A. table or tables from which you will select the data you want
II. select query B. walks you step-by-step through a process
III. data source C. runs the query
IV. Finish button D. used to create subsets of data that you can use to answer specific questions
V. wizard E. used to ask a question
Answer: E, D, A, C, B Reference: Objective 7: Create and Use a Query Difficulty: Moderate
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall