Chapter 12: Getting Started with Access Databases and Tables

CHAPTER 12: GETTING STARTED WITH ACCESS DATABASES AND TABLESMultiple Choice: 1.In an Access table, each column contains a category of data called a(n):A. record.B. view.C. field.D. object.Answer: C Reference: Objective 2: Add Records to a Table Difficulty: Moderate2.Each row in a table contains a(n): A. object.B. field.C. record.D. view.Answer: C Reference: Objective 2: Add Records to a Table Difficulty: Moderate3.The characteristic that defines the kind of data that can be entered into a field, such as numbers, text, or dates is the:A. field type.B. data type.C. item.D. text type.Answer: B Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: EasyCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 4.A date, such as 11/20/2009, is an example of what kind of data type?A. NumberB. AutoNumberC. TextD. Date/TimeAnswer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy5.The Design view screen is used to define:A. table names and tab types.B. ID names and table types.C. field names and data types.D. record names and data types.Answer: C Reference: Objective 4: Modify the Design of a Table Difficulty: Easy6.A database template contains pre-built:A. items.B. fields.C. records.D. forms.Answer: D Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate7.The data type for a telephone number field is:A. Memo.B. AutoNumber.C. Number.D. Text.Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8.The data type for a graphics file, such as a picture of a product is a(n):A. OLE Object.B. Hyperlink.C. Memo.D. Lookup Wizard.Answer: A Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Challenging9.OLE is an abbreviation for:A. Office linking and extracting. B. Office lookup and embedding.C. Object linking and extracting.D. Object linking and embedding.Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Challenging10. Which function key will activate the Access Help window?A. [F1]B. [F2]C. [F6]D. [F11]Answer: A Reference: Objective 15: Use the Access Help System Difficulty: Moderate11. To organize your database objects you must use the:A. object window.B. Navigation Pane.C. simple select query.D. table template.Answer: B Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12. The table or tables from which a query gets its data are the query’s :A. data book.B. data source. C. data bank.D. database.Answer: B Reference: Objective 7: Create and Use a Query Difficulty: Moderate13. DBMS is an acronym for:A. databook manager system.B. database management system. C. databank management system.D. database manager system.Answer: B Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy14. Each of the following is an Access data type, EXCEPT:A. AutoNumber.B. Text. C. Data.D. Currency.Answer: C Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate15. The Access view that displays the table data in columns and rows is called:A. Datasheet view.B. Data view.C. Database view.D. Data object view.Answer: A Reference: Objective 2: Add Records to a Table Difficulty: EasyCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16. In a table, the specific field names are displayed at:A. the top of the Row Selector box.B. the top of the Field Properties area.C. the top of the Navigation Pane.D. the top of each column of the table.Answer: D Reference: Objective 2: Add Records to a Table Difficulty: Moderate17. The field that uniquely identifies a record in a table is called a:A. private key.B. primary key.C. field key.D. personal key.Answer: B Reference: Objective 4: Modify the Design of a Table Difficulty: Easy18. In order to create a query using the Simple Query Wizard, you choose the:A. data source and object.B. data source and data type.C. data source and record.D. data source and field name.Answer: D Reference: Objective 7: Create and Use a Query Difficulty: Challenging19. The data type of an item price, such as $10.50 is :A. AutoNumber.B. Number.C. Text.D. Currency.Answer: D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20. The purpose of a form is to:A. retrieve specific data from one or more tables.B. display the fields and records from a table in easy-to-read format.C. to organize your database objects.D. simplify the entry of data into a table.Answer: D Reference: Objective 11: Create a Database Using a Template Difficulty: Challenging21. To get assistance when performing a task in Access or to get more information about a particular Access topic, you can:A. press the [F2] key.B. click the Help button.C. display the Office menu.D. open the Navigation Pane.Answer: B Reference: Objective 15: Use the Access Help System Difficulty: Easy22. To view a table in Design view:A. in the Views group, click the View button and click Design view.B. on the Quick Access Toolbar, click Design view.C. in the Preview group, click the View button arrow and click Design view.D. in the Navigation pane, click the Design view.Answer: A Reference: Objective 5: Add a Second Table to a Database Difficulty: Challenging23. Which view allows you to make quick changes to a report prior to printing it?A. Final viewB. Layout viewC. Print PreviewD. Report viewAnswer: B Reference: Objective 9: Create and Print a Report Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24. Which of the following is a primary key?A. A street name in an address databaseB. A postal code in an address databaseC. A car model in a Motor Vehicle Dept databaseD. A Student ID in a college registration systemAnswer: D Reference: Objective 4: Modify the Design of a Table Difficulty: Easy25. A database object that retrieves specific data from one or more tables is a:A. report.B. form.C. query.D. table.Answer: C Reference: Objective 7: Create and Use a Query Difficulty: Moderate26. The process of creating a query involves:A. choosing the report(s) and selecting the fields you want to include in the query result.B. choosing the form(s) and selecting the fields you want to include in the query result.C. choosing the record(s) and selecting the fields you want to include in the query result.D. choosing the table(s) and selecting the fields you want to include in the query result.Answer: D Reference: Objective 7: Create and Use a Query Difficulty: Challenging27. At the end of an Access session, you close a database and exit Access from the:A. Home tab.B. Object window.C. Navigation Pane.D. Office menu.Answer: D Reference: Objective 10: Close and Save a Database Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28. The button on the Getting Started Screen that displays a menu of commands related to opening, saving, or printing is called the:A. Blank Database button.B. Office button.C. Help button.D. View button.Answer: B Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate29. Which of the following is not a template category in Microsoft Office online templates?A. BusinessB. EducationC. ProfessionalD. SampleAnswer: C Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate30. The purpose of the Navigation Pane is to:A. display the Access Help window.B. display and organize your database objects.C. display the structure of the table object.D. create a new blank database.Answer: B Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Challenging31. To delete a field in Design view:A. in the Preview group, click the Delete Rows button.B. on the Views tab, click the Delete Rows button.C. on the Design tab, in the Tools group, click the Delete Rows button.D. in the Navigation pane, in the Tools group, click the Delete Rows button.Answer: C Reference: Objective 4: Modify the Design of a Table Difficulty: ChallengingCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32. To group your database objects using the Tables and Views category:A. in the Views group, click the View button.B. on the Datasheet tab, in the Views group, click the View button.C. from the Navigation Pane, open the All Events report.D. open the Navigation Pane and click Navigation arrow.Answer: D Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Challenging33. The default field size for a text field is:A. 25.B. 200.C. 15.D. 255.Answer: D Reference: Objective 4: Modify the Design of a Table Difficulty: Challenging34. On the right side of the status bar, drag the Zoom slider to the right in order to:A. decrease the column width.B. increase the column width.C. decrease the viewing area of the screen.D. increase the viewing area of the screen.Answer: D Reference: Objective 6: Print a Table Difficulty: Moderate35. Double-click the right boundary on any selected column heading of a table in order to:A. increase the field property size.B. adjust the column width.C. add more cells to the column.D. save the column data.Answer: B Reference: Objective 6: Print a Table Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36. The purpose of a query is to:A. display and organize your database objects.B. retrieve and display specific data from a table.C. display the structure of the table object.D. create a new blank database.Answer: B Reference: Objective 7: Create and Use a Query Difficulty: ModerateTrue and False:37. AutoNumber is useful when no other unique number for a record is available.Answer: True Reference: Objective 5: Add a Second Table to a Database Difficulty: Easy38. The Tables and Views category groups objects by the table to which they are related.Answer: True Reference: Objective 12: Organize Database Objects in the Navigation Pane Difficulty: Moderate39. Data that has been organized in a useful manner is referred to as information.Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy40. Access is a database management system.Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy41. In Access, you must use a template to create a new Access database.Answer: False Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate42. A blank database has no data and no database tools.Answer: True Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate43. In Access, you name and save the database after creating an object in the database.Answer: False Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate44. A record is a row of all the categories of data pertaining to one person, place, thing, or event.Answer: True Reference: Objective 2: Add Records to a Table Difficulty: EasyCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 45. You can view a table in either Datasheet view or Design view.Answer: True Reference: Objective 2: Add Records to a Table Difficulty: Easy46. Field names are listed at the beginning of each row.Answer: False Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy47. A field in a table can have more than one data type.Answer: False Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate48. A table template can not be customized.Answer: False Reference: Objective 5: Add a Second Table to a Database Difficulty: Moderate49. The Field Properties area is displayed in Datasheet view.Answer: False Reference: Objective 4: Modify the Design of a Table Difficulty: Challenging50. You can make changes to a table in either Datasheet or Design view.Answer: True Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate51. A report displays in Layout view, which means you can make quick changes to the design of the report on the screen.Answer: True Reference: Objective 9: Create and Print a Report Difficulty: Moderate52. When you close an Access table, any changes made to the records are saved automatically.Answer: True Reference: Objective 10: Close and Save a Database Difficulty: Moderate53. When you click the Zoom In button you increase the viewing area of the screen.Answer: False Reference: Objective 6: Print a Table Difficulty: Moderate54. When using a template to start a new database you do not have to create the objects.Answer: True Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate55. Before you close an Access table, you must click Save from the Office menu.Answer: False Reference: Objective 10: Close and Save a Database Difficulty: Moderate56. You cannot edit the information contained in the headers and footers in Access tables.Answer: True Reference: Objective 6: Print a Table Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 57. Column widths are not adjustable in Datasheet view.Answer: False Reference: Objective 6: Print a Table Difficulty: Moderate58. The Design view shows columns and rows similar to an Excel spreadsheet.Answer: False Reference: Objective 2: Add Records to a Table Difficulty: Easy59. The Navigation Pane collapses into a narrow bar to create more space on the screen.Answer: True Reference: Objective 2: Add Records to a Table Difficulty: Easy60. When you are viewing a table in the Print Preview window, the navigation arrows are used to navigate from one record to the next.Answer: False Reference: Objective 14: View a Report and Print a Table in a Database Created With a Template Difficulty: Moderate61. When you create a table, Access will define the first field as the primary key field.Answer: True Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate62. By default, Access prints in landscape orientation, where the printed page is wider than it is tall.Answer: False Reference: Objective 6: Print a Table Difficulty: Easy63. A form displays only one record in the database at a time.Answer: True Reference: Objective 8: Create and Use a Form Difficulty: Easy64. Records that you edit or create using a form automatically update the appropriate table(s).Answer: True Reference: Objective 8: Create and Use a Form Difficulty: Moderate65. It is not considered good database design to have duplicate information in a table.Answer: True Reference: Objective 13: Create a New Table in a Database Created with a Template Difficulty: ModerateFill in the Blank:66. The ______is the small box at the left of a record in Datasheet view which, when clicked, selects the entire record.Answer: record selector box Reference: Objective 2: Add Records to a Table Difficulty: Moderate67. The ______data type is used for lengthy text that can hold up to 65,535 characters.Answer: Memo Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 68. A student ID number is an example of a(n) ______that uniquely identifies a record in a table.Answer: primary key Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate69. The ______displays a menu of commands related to things you can do with a database, such as opening, saving, printing, or managing.Answer: Office button Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging70. The Events template creates a(n) ______, which is a form in which you can display or enter multiple records in a table.Answer: Multiple items form Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate71. A(n) ______is a pre-formatted database designed for a specific purpose.Answer: template Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate72. Data that has been organized in a useful manner is referred to as______.Answer: information Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy73. The Primary Key icon contains a picture of a(n) ______.Answer: key Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate74. ______displays the latest online content, such as new templates, articles about Access, and tips from Microsoft’s Web site.Answer: Spotlight Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate75. The characteristic that defines the kind of data that can be entered into a field is called the ______.Answer: data type Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate76. The number and names of the fields and the data type of each field are referred to as the ______.Answer: table design Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate77. The table or tables from which a query gets its data are referred to as the query’s ______.Answer: data source Reference: Objective 7: Create and Use a Query Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 78. A(n) ______is a feature in Microsoft Office programs that walks you step-by-step through a process.Answer: wizard Reference: Objective 7: Create and Use a Query Difficulty: Moderate79. A(n) ______is an Access object with which you can enter, edit, or display data from a table or a query.Answer: form Reference: Objective 8: Create and Use a Form Difficulty: Moderate80. A(n) ______contains pre-built tables, queries, forms, and reports to perform a specific task. Answer: database template Reference: Objective 11: Create a Database Using a Template Difficulty: Moderate81. ______are characteristics of a field that control how the field will display and how the data can be entered in the field.Answer: Field properties Reference: Objective 4: Modify the Design of a Table Difficulty: Moderate82. The Access object that displays data in a formatted manner for printing and publication is a(n) ______.Answer: report Reference: Objective 9: Create and Print a Report Difficulty: Moderate83. Drag the ______slider to the right to increase the viewing area of the screen.Answer: Zoom Reference: Objective 6: Print a Table Difficulty: Moderate84. Access includes a ______which is a pre-built table format for common topics such as contacts, issues, and tasks.Answer: table template Reference: Objective 5: Add a Second Table to a Database Difficulty: Moderate85. A type of query that retrieves data from one or more tables and makes it available for use in the format of a datasheet is a(n) ______query.Answer: select Reference: Objective 7: Create and Use a Query Difficulty: Challenging86. The part of the Access window that groups the commands for performing related database tasks on tabs is the ______.Answer: Ribbon Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Challenging87. The part of the Access window that displays the database objects is the ______.Answer: Navigation Pane Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 88. The part of the Access window that shows the name of the database is the ______.Answer: title bar Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Easy89. The part of the Access window that displays the open table object is the ______.Answer: Object window Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate90. In Datasheet view, each row contains a(n) ______.Answer: record Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Easy91. A data type that is a unique sequential or random number assigned by Access is ______.Answer: AutoNumber Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: ModerateMatching:92. Match the following screen parts to their descriptions.I. Table1 tab A. displays the database objectsII. title bar B. displays the open table objectIII. Table tools C. displays the name of your databaseIV. object window D. provides tools for working with a table objectV. Navigation Pane E. enables you to select the table objectAnswer: E, C, D, B, A Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: ChallengingCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 93. Match the following terms to their description.I. populate A. one way to view a table, II. field B. filling a database table with dataIII. record C. number of fields, names of fields and type of content within the field IV. Design view D. all the categories of data pertaining to one person, place, thing, event or ideaV. table design E. column containing a category of dataAnswer: B, E, D, A, C Reference: Objective 2: Add Records to a Table Difficulty: Moderate94. Match the following data with the correct data type.I. 06/07/06 A. Number II. (609)567-4567 B. HyperlinkIII. [email protected] C. Date/TimeIV. $15.99 D. TextV. 500 E. CurrencyAnswer: C, D, B, E, A Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate95. Match the following screen parts to their descriptions.I. Help button A. starts a new blank databaseII. Blank Database button B. displays the Access Help windowIII. Office button C. displays buttons to perform frequently used commands IV. Quick Access Toolbar D. contains the starting point to begin a New Blank DatabaseV. Getting Started area E. displays a menu of commands such as open, save, and printAnswer: B, A, E, C, D Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: ChallengingCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 96. Match the following data types to their examples.I. Yes/No A. an item price, such as $8.50II. Memo B. whether a brochure was mailed out to a clientIII. Currency C. an inventory item such as postal code that is not used in calculationsIV. Text D. a quantity, such as 500V. Number E. a lengthy description of a productAnswer: B, E, A, C, D Reference: Objective 3: Rename Table Fields in Datasheet View Difficulty: Moderate97. Match the following terms to their meanings.I. database A. data that has been organized in a useful mannerII. information B. collects and organizes dataIII. data C. a pre-formatted database designed for a specific purposeIV. template D. parts of a database used to store and work with dataV. object E. facts about people, events, things, or ideasAnswer: B, A, E, C, D Reference: Objective 1: Start Access and Create a New Blank Database Difficulty: Moderate98. Match the following terms with their descriptions.I. query A. table or tables from which you will select the data you wantII. select query B. walks you step-by-step through a processIII. data source C. runs the query IV. Finish button D. used to create subsets of data that you can use to answer specific questionsV. wizard E. used to ask a questionAnswer: E, D, A, C, B Reference: Objective 7: Create and Use a Query Difficulty: ModerateCopyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall

Chapter 12: Getting Started with Access Databases and Tables

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