SCC Pre-Fall Meeting Minutes

August 19th, 2013

“SCC seeks to enrich the lives of the entire seminary community in social, cultural, and spiritual ways” (SCC Bylaws, Sec. 1)

Executive Committee Members Present: Naomi Leapheart, Garrett Book, Addie Stong, Josh Fitterling, Kim Kendrick, Amy Carlson, Angie Jones All Present: N/A

- Opening Prayer provided my Naomi Leapheart o Amy Carlson will provide devotional for the next meeting - Fall Meeting Schedule o SCC Meetings will be held the Second Thursday of every month at 4:15pm in Mayer. Future meeting dates will be: . September 12, 2013 . October 10, 2013 . November 14, 2013 . December 12, 2013 o Josh Fitterling will email Rose about reserving Mayer Commons for these meeting times. - Informal Executive Committee Meetings o Garrett Book suggested that the Executive Committee meets informally weekly to “check-in” with one another if available. o Informal meeting will be every Wednesday at 4pm in Refectory . Informal meetings will begin September 25th. - LTS Outfitters o Staffing and Hours were discussed . Some Shift suggestions include:  Before and after chapel  Before and after Ministerial Formation (MS classes) o Suggested that a cell phone number be available at the store to contact if the store needs to be opened. o An email about staffing/volunteering will be sent to the Seminary Community o Naomi Leapheart, Garrett Book, and Kim Kendrick will met to discuss LTSO and they will email the seminary community about staffing/volunteering - Vending Machines o Suggested that we find a company to provide vending machine services o Naomi Leapheart will contact John Folk to get information on companies and will check with John Folk and Nick Peterson about keys for the machines. o It was suggested to check with Nick Peterson and see if there is any remaining inventory to restock the machines until decisions are made. - Change Machine (Richards Hall) o Kim Kendrick will check with Elizabeth Harbin about a key for the machine o Kim Kendrick volunteered to manage the vending machine. - Soup Tuesday o Starts Tuesday, September 10th at the Students Activities Fair (jointly sponsored by Diversity Committee and SCC) o John Folk will provide for September 17th o Suggestions for encouraging participation: . Email and Google Doc . Announcement at the Plenary session of Ministerial Formation (MS) . Ask the following offices to provide a meal for a Tuesday:  Admissions Office  Dean’s Office  Alumni Association  President’s Office o Kim Kendrick and Amy Carlson will take the responsibility of managing Soup Tuesday . Dean’s Office will be asked to provide for September 24th . President’s Office will be asked to provide for October 1st o Angie Jones volunteered to donate paper products when needed - Breakfast Club o Addie Stong and Josh Fitterling will manage Wednesday Breakfast o Breakfast Club will begin on September 18th . Time is still to be determined o Naomi Leapheart will email Dean to see if he is open to allowing students leave class (Christian Worship) to get breakfast. - Website (SCC Page) o Josh Fitterling will update times and dates of future meetings and will upload minutes - Bulletin Board Ideas o Pictures of Executive Committee with contact information o FAQ’s by students o Monthly Events o Meeting dates and times - Newletter Email o Garrett Book suggested a weekly newsletter email be sent to students by SCC o Garrett Book will create a template o Naomi Leapheart will assist in compiling o Newsletter will be briefly discussed at weekly informal meetings o Ideas of what the newsletter may include: . Classifieds (volunteer and paid) . Community Announcements . Dates to Remember  SCC Events  LTS Events . Ministry In Action - Student Activities Fair o Tuesday, September 10th at Soup Tuesday o Naomi Leapheart will contact Kathy Harvey Nelson to see what the SCC needs to do for this event. - Student Concerns Collection o Having representatives email the body of students they represent o Josh Fitterling will contact Judi to see if we can aquire a breakdown of students by credit in order to compose groups for representatives. - 3rd Year Concerns (presented by Kim Kendrick) o Bookstore . Ordering books is available through the online store but books are not always available . Partnering with F&M to provide LTS’s books as well . Kim Kendrick will express the concerns of the online bookstore to Nahkia Stevens o No syllabi are available for fall classes yet o Website . Not user-friendly or mobile device friendly o Request for social Events that draw all students together (full-time, part-time, commuters, etc.) . 3rd year student with this concern is willing to help organize a Coffee and Creativity Night o Potluck Wednesday . Will that be happening? o Student representation . Who represents part-time students and beyond 3rd year students? o Food Pantry . 3rd year students is willing to coordinate o Parking . Clarification for students about where to park . Lighting over in the Pine Street Lot (safety concern) o Back door of Richards Hall . Does not close properly (safety concern) . Some handicap buttons don’t work . Kim Kendrick will contact Rose and Vic to see what can be done - All Student’s Email o Concern was expressed over the availability of the all student email ([email protected]) to all students to use. o Discussed the possibility of having a moderator who determines what can go to all students. o Suggested that only SCC has access to this email. o Naomi Leapheart will investigate the possibilities. - Long Term Planning Meeting o On September, 19th at 4:15pm, SCC will meet to discuss event ideas o Ideas include: . Academic information . 3rd Year Talk – What you wish you knew about seminary? . How to provide special religious services (funerals, weddings, etc.) . Learning about the Search and Call process . Other professional development events - Task Force Update o Naomi Leapheart provided an update on the 4 student representatives o SCC will act as a liaison between the Task Force and the Student Body as needed - Social Justice Grant o Policy of grant should be updated to include information on repayment if money is not used as presented o Clarify expectations of recipients o Suggested that grants be available as a “Student Leadership” grant o Publicize when recipients will be doing presentation o Increase the amount of the grant - Adjournment o Amy Carlson moved to Adjourn, Angie Jones Seconded, motion carried