<p> SCC Pre-Fall Meeting Minutes</p><p>August 19th, 2013</p><p>“SCC seeks to enrich the lives of the entire seminary community in social, cultural, and spiritual ways” (SCC Bylaws, Sec. 1)</p><p>Executive Committee Members Present: Naomi Leapheart, Garrett Book, Addie Stong, Josh Fitterling, Kim Kendrick, Amy Carlson, Angie Jones All Present: N/A</p><p>- Opening Prayer provided my Naomi Leapheart o Amy Carlson will provide devotional for the next meeting - Fall Meeting Schedule o SCC Meetings will be held the Second Thursday of every month at 4:15pm in Mayer. Future meeting dates will be: . September 12, 2013 . October 10, 2013 . November 14, 2013 . December 12, 2013 o Josh Fitterling will email Rose about reserving Mayer Commons for these meeting times. - Informal Executive Committee Meetings o Garrett Book suggested that the Executive Committee meets informally weekly to “check-in” with one another if available. o Informal meeting will be every Wednesday at 4pm in Refectory . Informal meetings will begin September 25th. - LTS Outfitters o Staffing and Hours were discussed . Some Shift suggestions include:  Before and after chapel  Before and after Ministerial Formation (MS classes) o Suggested that a cell phone number be available at the store to contact if the store needs to be opened. o An email about staffing/volunteering will be sent to the Seminary Community o Naomi Leapheart, Garrett Book, and Kim Kendrick will met to discuss LTSO and they will email the seminary community about staffing/volunteering - Vending Machines o Suggested that we find a company to provide vending machine services o Naomi Leapheart will contact John Folk to get information on companies and will check with John Folk and Nick Peterson about keys for the machines. o It was suggested to check with Nick Peterson and see if there is any remaining inventory to restock the machines until decisions are made. - Change Machine (Richards Hall) o Kim Kendrick will check with Elizabeth Harbin about a key for the machine o Kim Kendrick volunteered to manage the vending machine. - Soup Tuesday o Starts Tuesday, September 10th at the Students Activities Fair (jointly sponsored by Diversity Committee and SCC) o John Folk will provide for September 17th o Suggestions for encouraging participation: . Email and Google Doc . Announcement at the Plenary session of Ministerial Formation (MS) . Ask the following offices to provide a meal for a Tuesday:  Admissions Office  Dean’s Office  Alumni Association  President’s Office o Kim Kendrick and Amy Carlson will take the responsibility of managing Soup Tuesday . Dean’s Office will be asked to provide for September 24th . President’s Office will be asked to provide for October 1st o Angie Jones volunteered to donate paper products when needed - Breakfast Club o Addie Stong and Josh Fitterling will manage Wednesday Breakfast o Breakfast Club will begin on September 18th . Time is still to be determined o Naomi Leapheart will email Dean to see if he is open to allowing students leave class (Christian Worship) to get breakfast. - Website (SCC Page) o Josh Fitterling will update times and dates of future meetings and will upload minutes - Bulletin Board Ideas o Pictures of Executive Committee with contact information o FAQ’s by students o Monthly Events o Meeting dates and times - Newletter Email o Garrett Book suggested a weekly newsletter email be sent to students by SCC o Garrett Book will create a template o Naomi Leapheart will assist in compiling o Newsletter will be briefly discussed at weekly informal meetings o Ideas of what the newsletter may include: . Classifieds (volunteer and paid) . Community Announcements . Dates to Remember  SCC Events  LTS Events . Ministry In Action - Student Activities Fair o Tuesday, September 10th at Soup Tuesday o Naomi Leapheart will contact Kathy Harvey Nelson to see what the SCC needs to do for this event. - Student Concerns Collection o Having representatives email the body of students they represent o Josh Fitterling will contact Judi to see if we can aquire a breakdown of students by credit in order to compose groups for representatives. - 3rd Year Concerns (presented by Kim Kendrick) o Bookstore . Ordering books is available through the online store but books are not always available . Partnering with F&M to provide LTS’s books as well . Kim Kendrick will express the concerns of the online bookstore to Nahkia Stevens o No syllabi are available for fall classes yet o Website . Not user-friendly or mobile device friendly o Request for social Events that draw all students together (full-time, part-time, commuters, etc.) . 3rd year student with this concern is willing to help organize a Coffee and Creativity Night o Potluck Wednesday . Will that be happening? o Student representation . Who represents part-time students and beyond 3rd year students? o Food Pantry . 3rd year students is willing to coordinate o Parking . Clarification for students about where to park . Lighting over in the Pine Street Lot (safety concern) o Back door of Richards Hall . Does not close properly (safety concern) . Some handicap buttons don’t work . Kim Kendrick will contact Rose and Vic to see what can be done - All Student’s Email o Concern was expressed over the availability of the all student email ([email protected]) to all students to use. o Discussed the possibility of having a moderator who determines what can go to all students. o Suggested that only SCC has access to this email. o Naomi Leapheart will investigate the possibilities. - Long Term Planning Meeting o On September, 19th at 4:15pm, SCC will meet to discuss event ideas o Ideas include: . Academic information . 3rd Year Talk – What you wish you knew about seminary? . How to provide special religious services (funerals, weddings, etc.) . Learning about the Search and Call process . Other professional development events - Task Force Update o Naomi Leapheart provided an update on the 4 student representatives o SCC will act as a liaison between the Task Force and the Student Body as needed - Social Justice Grant o Policy of grant should be updated to include information on repayment if money is not used as presented o Clarify expectations of recipients o Suggested that grants be available as a “Student Leadership” grant o Publicize when recipients will be doing presentation o Increase the amount of the grant - Adjournment o Amy Carlson moved to Adjourn, Angie Jones Seconded, motion carried</p>