Windsor Public Library Board Meeting Tuesday March 22, 2016 4:00 p.m. Central Branch
Present: Dr. P. Frise (Chair), Councillor R. Bortolin, Councillor J. Gignac, Councillor I. Kusmierczyk, D. Lee, J. Stuart
Staff: K. Pope (CEO), A. Craig, N. Peel, A. Rutherford (Secretary)
Guests: V. Critchley, City Clerk J. Mancina, City Deputy Treasurer
Regrets: M. Payne
1. Call to Order: Chair called the meeting to order at 4:05 p.m.
2. Approval of agenda:
Seconded Moved: J. Gignac R. Bortolin : 14.16 That the agenda be approved as presented. CARRIED
3. Disclosure of Pecuniary Interest: None
4. Presentations/Delegations: None
5. Communications: Correspondence Letter from Windsor Essex/ Chatham Kent Area Unifor Retired Workers Council re Chess Club Newspaper Reports Snapd - March 2016 Auto Archives open at Windsor Public Library Windsor Star - March 3, 2016 Possible job action at Windsor Public Library Windsor Star - March 07,2016 Books and seed: Library go-to place for readers and growers Windsor Star – March 22,2016 Windsor Public Library workers to picket ahead of deadline 6. Minutes:
Seconded Moved: J. Stuart D. Lee : 15.16 To approve the minutes of the February 24, 2016 Board meeting as presented. CARRIED
7. Business Arising: Governance Policies Report #2: K. Pope K. Pope presented the final draft of the Governance Policies. A brief discussion followed re: implementation.
Seconded Moved: J. Gignac R. Bortolin : That the Board accepts the Windsor Public Library Governance 16.16 Policies, as amended: with a process to review policies every three years. These Governance Policies supersede all other WPL Governance Policies. CARRIED UNANIMOUSLY.
8. Board Chair Report & Questions: Chair P. Frise had no report.
9. CEO Report & Questions to the Chair/CEO: CEO reviewed her report, highlighting the ongoing facility projects. A discussion followed. A question about the main branch and implementation of the RFP was answered.
Seconded Moved: J. Gignac R. Bortolin : 17.16 To receive the CEO’s report of March 22, 2016 as presented. CARRIED
10. New Business: 1) Discard Fund Report: N. Peel reviewed her report. A discussion followed.
Seconded Moved: R. Bortolin D. Lee : 18.16 That the WPL Board formally approve this report and authorize the release of $24,221.00 from the Discard Reserve account for the purchase of materials as recommended. CARRIED
2 2) Collection Department Report: N. Peel N. Peel reviewed the new department’s first annual review. A question and answer period followed.
Seconded Moved: J. Stuart R. Bortolin : 19.16 That the WPL Board accepts the Collection Services Department annual review as presented. CARRIED
P. Frise thanked N. Peel for her report and work revitalizing the collection.
3) Budimir Branch Annual Report: A. Craig A. Craig reviewed his report. A question and answer period followed.
Seconded Moved: J. Stuart R. Bortolin : 20.16 That the Windsor Public Library adopts the Budimir Branch - Annual Review as presented. CARRIED
4) Riverside Branch Annual Report: A. Craig reviewed his report. A question and answer period followed.
Seconded Moved: J. Gignac R. Bortolin 21.16 : That the Windsor Public Library Board adopts the Riverside Branch – Annual Review as presented. CARRIED
P. Frise thanked A. Craig for his reports.
R. Bortolin asked the CEO for clarification re: the process of using Ward funds for library branches.
11. Review of Board Reimbursements: none
12. Next Meeting: Annual Board Meeting Tuesday, April 19, 2016 at 4:00 p.m. followed by the regular Board Meeting at 4:30 p.m. This meeting will be held at the Budimir Branch.
3 13. In Camera
Seconded Moved: J. Gignac R. Bortolin 22.16 : That the Windsor Public Library Board go in camera at 4:32 p.m. CARRIED
Seconded Moved: R. Bortolin D. Lee 23.16 : That the Windsor Public Library Board rise and report at 5:20 p.m. CARRIED
Seconded Moved: R. Bortolin I. Kusmiercyzk 24.16 : That the Windsor Public Library Board receives the first HR Report in camera. CARRIED
Seconded Moved: J. Gignac J. Stuart 25.16 : That the Windsor Public Library Board receives the second HR Report in camera. CARRIED
14. Adjournment
Seconded Moved: J. Gignac J. Stuart 26.16 : That the Board adjourn the meeting at 5:22 p.m. CARRIED
4 APPROVED:
X Dr. Peter Frise Chair, Windsor Public Library
X Kitty Pope CEO, Windsor Public Library
X Anne Rutherford Manager Board Operations & Executive Assist...
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