<p> Windsor Public Library Board Meeting Tuesday March 22, 2016 4:00 p.m. Central Branch</p><p>Present: Dr. P. Frise (Chair), Councillor R. Bortolin, Councillor J. Gignac, Councillor I. Kusmierczyk, D. Lee, J. Stuart</p><p>Staff: K. Pope (CEO), A. Craig, N. Peel, A. Rutherford (Secretary)</p><p>Guests: V. Critchley, City Clerk J. Mancina, City Deputy Treasurer</p><p>Regrets: M. Payne</p><p>1. Call to Order: Chair called the meeting to order at 4:05 p.m.</p><p>2. Approval of agenda: </p><p>Seconded Moved: J. Gignac R. Bortolin : 14.16 That the agenda be approved as presented. CARRIED</p><p>3. Disclosure of Pecuniary Interest: None</p><p>4. Presentations/Delegations: None</p><p>5. Communications: Correspondence  Letter from Windsor Essex/ Chatham Kent Area Unifor Retired Workers Council re Chess Club Newspaper Reports  Snapd - March 2016 Auto Archives open at Windsor Public Library  Windsor Star - March 3, 2016 Possible job action at Windsor Public Library  Windsor Star - March 07,2016 Books and seed: Library go-to place for readers and growers  Windsor Star – March 22,2016 Windsor Public Library workers to picket ahead of deadline 6. Minutes:</p><p>Seconded Moved: J. Stuart D. Lee : 15.16 To approve the minutes of the February 24, 2016 Board meeting as presented. CARRIED</p><p>7. Business Arising:  Governance Policies Report #2: K. Pope K. Pope presented the final draft of the Governance Policies. A brief discussion followed re: implementation.</p><p>Seconded Moved: J. Gignac R. Bortolin : That the Board accepts the Windsor Public Library Governance 16.16 Policies, as amended: with a process to review policies every three years. These Governance Policies supersede all other WPL Governance Policies. CARRIED UNANIMOUSLY.</p><p>8. Board Chair Report & Questions: Chair  P. Frise had no report. </p><p>9. CEO Report & Questions to the Chair/CEO:  CEO reviewed her report, highlighting the ongoing facility projects. A discussion followed. A question about the main branch and implementation of the RFP was answered.</p><p>Seconded Moved: J. Gignac R. Bortolin : 17.16 To receive the CEO’s report of March 22, 2016 as presented. CARRIED</p><p>10. New Business: 1) Discard Fund Report: N. Peel reviewed her report. A discussion followed.</p><p>Seconded Moved: R. Bortolin D. Lee : 18.16 That the WPL Board formally approve this report and authorize the release of $24,221.00 from the Discard Reserve account for the purchase of materials as recommended. CARRIED</p><p>2 2) Collection Department Report: N. Peel N. Peel reviewed the new department’s first annual review. A question and answer period followed.</p><p>Seconded Moved: J. Stuart R. Bortolin : 19.16 That the WPL Board accepts the Collection Services Department annual review as presented. CARRIED</p><p>P. Frise thanked N. Peel for her report and work revitalizing the collection.</p><p>3) Budimir Branch Annual Report: A. Craig A. Craig reviewed his report. A question and answer period followed. </p><p>Seconded Moved: J. Stuart R. Bortolin : 20.16 That the Windsor Public Library adopts the Budimir Branch - Annual Review as presented. CARRIED</p><p>4) Riverside Branch Annual Report: A. Craig reviewed his report. A question and answer period followed. </p><p>Seconded Moved: J. Gignac R. Bortolin 21.16 : That the Windsor Public Library Board adopts the Riverside Branch – Annual Review as presented. CARRIED</p><p>P. Frise thanked A. Craig for his reports.</p><p>R. Bortolin asked the CEO for clarification re: the process of using Ward funds for library branches. </p><p>11. Review of Board Reimbursements: none</p><p>12. Next Meeting: Annual Board Meeting Tuesday, April 19, 2016 at 4:00 p.m. followed by the regular Board Meeting at 4:30 p.m. This meeting will be held at the Budimir Branch.</p><p>3 13. In Camera</p><p>Seconded Moved: J. Gignac R. Bortolin 22.16 : That the Windsor Public Library Board go in camera at 4:32 p.m. CARRIED</p><p>Seconded Moved: R. Bortolin D. Lee 23.16 : That the Windsor Public Library Board rise and report at 5:20 p.m. CARRIED</p><p>Seconded Moved: R. Bortolin I. Kusmiercyzk 24.16 : That the Windsor Public Library Board receives the first HR Report in camera. CARRIED </p><p>Seconded Moved: J. Gignac J. Stuart 25.16 : That the Windsor Public Library Board receives the second HR Report in camera. CARRIED </p><p>14. Adjournment </p><p>Seconded Moved: J. Gignac J. Stuart 26.16 : That the Board adjourn the meeting at 5:22 p.m. CARRIED</p><p>4 APPROVED:</p><p>X Dr. Peter Frise Chair, Windsor Public Library</p><p>X Kitty Pope CEO, Windsor Public Library</p><p>X Anne Rutherford Manager Board Operations & Executive Assist...</p><p>5</p>