Transition Team Meeting s3

Transition Team Agenda October 17, 2012 4:00pm – 5:30pm 900 Grant Street – NW Conference Room

Invitees: Henry Roman, Margaret Bobb, Rob Gould, Cal Hosman, Barbara Bennett, Don Gilmore, Bart Muller, Brad Grippin, Greta Martinez, Kate Kotaska, Scott Smith, Adam Barnett, Sarah Marks, Tamera Acevedo

Attended: B. Grippin, K. Kotaska, A. Barnett, B. Bennett, Rob Gould, S. Marks Scribe: A. Barnett Guests: none Absent: B. Muller, H. Roman, M. Bobb, C. Hosman, D. Gilmore, S. Smith, Tentative:

Topic Lead Time I. Review Agenda Roman 5 mins

II. Informational Items

Brad starts meeting with introductions, we will see Scott Smith and Tamara Acevedo next month as new members.

 Trust Budget Approval Process: Brad: Every year we approve Trust Kate Kotaska, 15 mins budget and forecasts. Timing is not working. WE are approving trust Brad Grippin budget after spending the money. We need to change our timing so we review budget before we spend. Brad would like us to develop a sub- 1 committee to look at the Budget process looks like and look into . We may be out of compliance with state statute. Currently we are approving in June, the contract says we need to approve prior to June. WE want to align District budget with Trust budget. We are currently out of synch as board approves. Board approved a budget in May that needed amending. This team revised in the board approved budget in June. We are currently operating with a budget that is not approved by the board. The goal is to have the trust budget approved in the May time frame. Transition team would need to approve trust budget in March. Amendments would have to be done in January after march. Brad will send out invites to join the sub committees.

 GHR “Go Live” December 3rd: Rob would like to see an announcement Adam Barnett 10 mins on the website and use that same announcement in Connect Ed. Barb requests that we send something out to teachers regarding Performance Pay History report will be down. Announcement page on Teacher Portal may be an option.

III. Action Items

 Approve 9/19/12 meeting minutes: Barb calls meeting to order, Motions Bennett 5 mins to approve minutes from last month. Brad Seconds. Minutes Approved.

 ProComp Eligibility for Peer Observers: 5+ years ago, we created the Grippin 20 mins Peer Observer position. at the time Peer Observers were not eligible for Procomp Incentives. We’ve been having discussions on whether PO’s should be eligible for some incentives. We are proposing that PO’s should be eligible for SGO’s, PDUs, CPE, and Tuition Reimbursement based off the EPMP performance evaluation system. There will be different levels of eligibility. PO’s must get a 3 out of a 5 for lump sum. Or 4 out of 5 for a base building increase. Rob: Peer Observers have two main goals that we have to meet. We also look at how we contribute to the district initiative. Barb: When Peer Observers were started, we set them at a higher salary to make up for not being eligible for the bonuses. Now they are at the higher salary and we are giving them the salary builders… Rob: Salary setting for new POs: we would start teachers at their current salary and give them a stipend for extra days, then limiting PO assignment to a 3 year period. These changes will require an MOU, Transition Team Approval, and Administrative changes before any payments. The attendee’s would like to see a vote done at the next meeting.

 Schedule next Transition Team Meeting: 11/14/2012 Bennett 5 mins