Washington Chapter CEFPI

MEETING MINUTES WASHINGTON STATE CHAPTER CEFPI BOARD OF DIRECTORS MEETING MARCH 8, 2005

ATTENDEES: Bill Chaput, President Debbie Fulton, President-Elect Cheri Hendricks, Past-President Nancy Josephson, Secretary Gretchen DeDecker, PNW Region Membership Chair Ralph Saxton, PNW Region President Elect Kelley Tanner, Board Member At-Large

The meeting took place at the offices of Saxton Bradley.

1) CALL TO ORDER A. President Bill Chaput called the meeting to order at 4:10 p.m.

2) MINUTES A. February 9, 2005 minutes were approved.

3) REPORTS A. Treasurer’s Report was prepared by Sharon Kennedy, presented by Bill Chaput, and approved. Discussion was held about procedure for receiving sponsor contributions. In the future, invoices will be sent. This year, sponsors will be responsible for ensuring receipt of contributions by CEFPI. Sponsors who are eligible for newsletter ads will be notified in time for placement in the autumn newsletter. B. Membership Report by Gretchen DeDecker noted four new members: Roy Nudo, FSI Consulting Engineers; Mitch Kent, Mahlum Architects; Jill Shaw, T&A Supply; Imad Bahbah, McGranahan Architects. There was one loss, Olaf Van Luenen, Roppe Holding Company. International sends welcome packets to all new members. Concern was expressed about reports that the Canadian ballots for International voting had not yet been received, and that it could adversely affect Merle’s run for board membership. C. Newsletter Committee Chair, Gretchen DeDecker, reviewed the production process: dinner postcards are made by the print shop of the Seattle S.D. The newsletters are made by Ford Reprographics and delivered to Bill’s office at Hutteball & Oremus Architects. Labels have been input into an Excel database. The main newsletter contains the calendar, election procedures, and gives information on how to become a member and noting the International website. 4) NEW BUSINESS A. A request for sponsorship to attend the Design Share conference in Barcelona was received. Two members have been asked to attend and would like the Washington Chapter to contribute. After discussion, their request was denied.

5) OLD BUSINESS A. Kelley Tanner presented the Fundraising Committee update. $37,000 has been raised through sponsorship contributions! Discussion was held on last minute opportunities for sponsorships at the March conference. B. Ralph Saxton gave an overview of the conference events. All is proceeding well and on schedule. 1) Ralph will facilitate the Washington State Sustainable Protocol pilot projects panel discussion on April 1. 2) A final meeting of the committee chairs will be held March 14. 3) The meal count is due 24 hours prior to the March 30 dinner. C. School Building Day was tabled. D. Chapter contribution to the Foundation will be supported by the Chapter so long as the funds are tied to research. The funds will be given to the Foundation. The amount the Washington Chapter will contribute will be determined following the state conference. E. Ralph Saxton opened discussion about this year’s activities of the Legislative Committee and future procedures. 1) In general, the Committee will be an advisory committee to the board. With the board’s general agreement, the Committee can take quick action that it deems compatible with the board. 2) Legislation to follow must be prioritized by November. 3) Ties with WASDA or WASA, WASBO or WAMOA will be sought. It is intended that a brochure stating generalized positions will be developed for communication with membership. 4) An assignment of resources will be considered for research and communication. 5) The Legislative Committee description will be reviewed and updated as necessary. 6) Debbie Fulton will address the membership at the March dinner meeting.

7) General discussion was held about upcoming elections to the Chapter board. It is the role of the immediate past president to suggest candidates. Elections will be held for one board member to fill the post of secretary and three at-large members. At the March dinner meeting, all members will be invited to run. A slate will be presented with nominations from the floor accepted at the May dinner meeting. Ballots will be sent to members following the meeting. Interviews will be held on May 11, prior to the board meeting that day. 5) ADJOURNED A. Bill Chaput adjourned the meeting at 6:35 p.m.