COMMUNITY SERVICES ASSOCIATION Minutes of the Special BOARD OF DIRECTORS MEETING’

Date: October 12, 2017 Time: 10:00 am Location: Bouchelle Island Clubhouse

Walt opened the meeting at 10:00 am. Pledge of Allegiance

Board members in attendance: Walter Joe Ed Don Glenn Mary Kay John Dave Mike Franek Wegman Dabrowski Leimenstoll Molnar Schramm Hankins Grunderman Stubbs Yes Phone Yes Yes Not here Not here Yes Yes Yes A Quorum of Directors was established. Proof of meeting notice Posted Sept. 25, 2017.

Don made a motion to approve the minutes of the September meeting and John second Walter Joe Ed Don Glenn Mary Kay John Dave Mike Franek Wegman Dabrowski Leimenstoll Molnar Schramm Hankins Grunderman Stubbs Yes Yes Yes Yes Not here Not here Yes Yes Yes The motion passed.

President’s overview: Walt started the meeting by discussing the ride along program. He then read 2 letters of approval from Randey Dlott and Rod Rich praising the staff for getting the island back in shape after the hurricane. He welcomed Glenn as a new member to the board. Glenn did not attend as he had just returned from a trip. He asked the community if there was anything they thought we might improve on in the emergency plan. Also if anyone would like to volunteer for a committee to let him know. The security vehicle is gone to be retrofitted to meet state & insurance requirements and will be back in 2-3 weeks. He pointed out that we had an issue with someone throwing rocks in the water feature/stream. If anyone sees someone doing that to please ask them to stop or report it. He reminded everyone of the recent break-ins and to be sure to not leave keys anywhere in the vehicle and to lock it and pocket the keys and hide or take with you any valuables.

Public Announcements: They told about the upcoming boatyard picnic on the 21st. Jim Branch spoke about his committee and anyone who might be interested in giving back to the community to contact him.

409 Bouchelle Drive, New Smyrna Beach, Florida, 32169 There will be a Coffee held in January 2018 hosted by Association 16. They will have a light breakfast and 1st Responders will be there. Watch Bouchelle.org for more details.

Ed gave the Treasurers Report: See Attached The budget Q&A will be held on October 19th at 10am in the clubhouse.

Debbie Kreinest gave the Managers Report: See Attached

Unfinished Business: Mike said the security camera update was covered in the manager’s report. John gave the report on the Rules and Regulations findings. See attached. He mentioned that the sole person to object on the committee filed a minority report and it is also attached. John made a motion the board approve the committee recommendations as written. Don second. Walter Joe Ed Don Glenn Mary Kay John Dave Mike Franek Wegman Dabrowski Leimenstoll Molnar Schramm Hankins Grunderman Stubbs Yes Yes Yes Yes Not here Not here Yes Yes Yes The motion passed John made a motion to accept the procedure in the security and safe manual. Don second Walter Joe Ed Don Glenn Mary Kay John Dave Mike Franek Wegman Dabrowski Leimenstoll Molnar Schramm Hankins Grunderman Stubbs Yes Yes Yes Yes Not here Not here Yes Yes Yes The motion passed. The Clubhouse bathroom update: 2 contractors come out for bids. We are trying to come up with something nice that will be within the small budget we have. Mark Sharp and his wife are helping with ideas. Joe suggested some of the new Formica is very attractive, durable and cheaper.

New Business: Dave: Damage to finger pier from storm surge. There was discussion about the jet docks and the procedure to install them and whether permits were required or not. So the committee is going to look into the situation and inform the board. Thanksgiving: Walt asked if there would be interest in having a Thanksgiving Dinner here for those who had no family etc. would there be any interest. No one seemed to be for the idea. Mangroves: Mike gave a report and had some informative flyers to hand out. See the attached. He also said you could go online to the Dept. of Environmental Protection and look at a video they have that is very explanatory. The permits are pulled and we will be trimming twice a year starting the 9th of November. Ed: Parking violations. See attached report. He will propose his recommendations to the R&R committee as to how to administer.

409 Bouchelle Drive, New Smyrna Beach, Florida, 32169 Owners Comments: K Baier 407-101 New pool furniture and umbrellas need to be in the budget. Also we need to increase security for 11-7 time period.

Buddy Stevens 426-103 Could we request the city lower the speed limit from BI Blvd to the light so that golf carts can travel on the road.

That has been asked before and denied by the city.

Donna Peacock 452 Could we paint the lines on the tennis court to play pickle ball. There are many who would like to play.

We are getting that done.

Mary 428 The cameras are great but we need night security to stop the thefts before they happen.

With no further business to discuss, the meeting was adjourned at 11:55 pm. The next meeting will be held November 9, 2017.

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Don Leimenstoll CSA Secretary

409 Bouchelle Drive, New Smyrna Beach, Florida, 32169