Minutes of the Aldworth, Brighton Hill, Challoner Local Children S Partnership

Minutes of the Aldworth, Brighton Hill, Challoner Local Children’s Partnership Thursday 14.7.11

Present: Julie Churcher - Headteacher, Aldworth Science College Terry Lynch - Head of Adult and Community Learning ASC Michael Jolliffe - Team Leader, Connexions Jaynie Lewis - Youth Team Manager, Voluntary Services Gillian Vince - School Nurse Team Leader Jenny Turner - Behaviour Support Team Leader Steve Willis - Manager, Youth Support Services Mike Nicholls - Basingstoke and Deane Borough Council Rebecca Kennelly - Chief Executive, Basingstoke Voluntary Services Steve Morrison - Team Manager, Youth Offending Team

Apologies: Geoff Scrutton - Police Partnership Mandy Harrison - Headteacher, Cliddesden Primary School Ina Green - Head of Student Services, BCOT Shaun Gillam - Brighton Hill Community College, Assistant Headteacher Michelle Moore - Headteacher, Hatch Warren Infant School June Balcombe - Community Development and Learning Manager,BDBC Sue Riley - Director, Basingstoke Consortium Diane Palmer

Welcome and introductions.

Julie advised that there were 2 important decisions which needed to be made today re. commissioning of the youth services and LCP management and admin funding. Additional paperwork was circulated.

Julie advised that Ina Green, who attended on behalf of BCOT was taking early retirement. Julie’s thanks to Ina for her input were recorded.

1. Minutes of 6.5.11 Agreed.

2. Matters Arising Admin and Management Funding - An additional £14,107 had been allocated to the ABC LCP for the period April to July 2011. A report on how the money was spent needs to be returned to County by 12.8.11. The following new projects were considered to ensure that all monies are spent or committed.

 Jenny advised that the Behaviour Support Team were setting up a 1 day training session to support teaching staff in dealing with children with ASD. This is free to schools and will take place on 31.10.11. Seven infant and primary schools within the area are involved. She asked if £1,000 could be committed to this to provide a quality speaker and refreshments on the day. It was agreed to contribute £250 towards this project on improving early intervention with pupils with ASD. Jenny to approach the other LCPs to see if they would match this funding. ACTION: Jenny  Rebecca advised that she had been approached by the Everest LCP to work with them from 1.9.11 to carry out the work previously carried out by the Connexions Adviser. This would include information and guidance giving, intervention work, working with identified families and linking in with the inclusion team. This will be for 2 days a week, 15 hours per week over 6 months at a cost of £7,500 and will include lunchtime drop-ins, specific time slots and after school sessions. The CVC cluster is also looking at doing something similar. It was agreed that the ABC LCP will also support this project and allocate the requested £7,500. It was also suggested that perhaps referrals could be taken from primary schools and an outreach model delivered in home settings.

 It was also agreed to allocate £1,000 to ASC for room hire, refreshments and admin time for meetings.

3. ABC LCP Terms of Reference The Terms of Reference were agreed. It was also noted that although under the new government it is no longer statutory to work in partnership, Hampshire is committed to continue their partnership work.

4. Feedback from LCP Chairs’ Meeting Julie advised that the Chairs of the 4 LCPs continued to meet on a regular basis. It is hoped to work together with Basingstoke and Deane and launch a marketing campaign on attendance and engaging families. Sarah Shepherd, Basingstoke and Deane has been most helpful. The cost for this would be £500. It was agreed to support this. Julie added that the main concern of the Chairs of the LCPs was the capacity to continue their current workload.

5. Correspondence Update The ABC LCP had been allocated £56,391 for commissioning Careers/Youth Service input. This was based on a county formula based on population and deprivation. Steve Willis outlined approximate costs if the youth service were to continue the delivery of the current community based provision. JAM Youth Centre based in Buckskin - £10,920. It was agreed that the ABC LCP contribute £7,500 and that Everest be asked to contribute the remainder. In addition the Youth Service provide 3 projects based across the borough at a total cost of £13,520. The suggestion was that these be supported by top slicing money across the 4 LCPs. It was agreed that the ABC LCP support this by £2.500. However, a termly report will need to be produced to show success criteria and numbers participating.

Total money currently unallocated = £46,300. Steve put forward 4 options as to how this money could be used. Option 1 – To appoint a team of youth support workers to work across the Basingstoke and Deane area. Option 2 – Identify 30 families across Basingstoke who would benefit from additional support from youth support workers. Option 3 – Each LCP area to have a detached youth work team to work in communities with the greatest need. Option 4 – To develop several drop-in centres across the district offering information, advice and guidance.

Discussion took place and it was agreed that the ABC LCP adopt Option 3, health and well- being drop-ins and Option 1 some detached youth work focusing on building up relationships with young people out on the patch. Steve to rewrite the proposals for the delivery of the Youth Service based on the above. ACTION: Steve

6. Common Leave of Absence Form Unfortunately, since the form had been agreed, some secondary schools including Aldworth and The Vyne had decided not to authorise holidays for any pupils in Y7 – 11 except in exceptional circumstances. The form to be re-visited as an agenda item in September. ACTION: Future agenda item.

7. Financial Report – BEAT funding This funding ceases on 31.8.11. ASC has been the lead banker for the funding within the ASC cluster. Julie and Sally, Chair and Vice Chair of the Extended Services Steering Group are meeting shortly to look at the unallocated funds. At the final Extended Services Steering Group meeting on 22.7.11, any outstanding bids will be considered and accounts closed. Maz to ensure the ABC LCP are informed of the outcome of the meeting. Commitments will remain within the schools and maintained within the LCP. Other organisations can also bid in for money provided any initiative meets the identified criteria i.e. must be for activities outside the curriculum. ACTION: Maz.

8. Progress on Action Plans Julie thanked Jaynie, Voluntary Services and Shaun from Brighton Hill for their reports. Although Julie had hoped to report back to county be the end of July, other LCPs had decided against this. A report must be done by October. Julie asked the group to feedback on progress within their own identified areas as to how this had contributed to LCP priorities. All paperwork to Maz by end of September. ACTION: All

9. Identification of key families At a previous meeting schools were asked to identify key families which they felt could be supported by other agencies on this group. Only ASC had responded and Julie therefore asked other schools to do this as a matter of urgency. Agenda item for next meeting. ACTION: Future agenda item.

10. Attendance Event for Governors and Stakeholders The CVC LCP had held an event to help governors and stakeholders understand their responsibilities in relation to LCPs. It was agreed a similar event for the ABC LCP would be beneficial. Terry to action. ACTION: Terry.

11. A.O.B.  Jenny expressed concern regarding confidentiality in relation to the identification of families. Families must be informed that they have been anonymously discussed at a meeting and asked if they wish to engage with the support on offer. This was agreed.

12. Proposed Meeting Dates Although suggested meeting dates had been put on the agenda, it was agreed that Maz check with Caroline Watson from the BACs group to ensure there were no clash of dates with other meetings including secondary and primary heads. Amended dates will be circulated before the end of term. ACTION: Maz Julie thanked everyone for their support over the last year and wished them a good summer break.

N.B. Dates of meetings 2011 – 2012 Friday- 16.9.11 Friday – 18.11.11 Friday – 6.1.12 Friday – 9.3.12 Friday – 11.5.12 Friday – 29.6.12