REGULAR SESSION OF THE BRIGHAM CITY COUNCIL December 19, 2013

PRESENT: Dennis Fife Mayor Scott Ericson Councilmember Ruth Jensen Councilmember Brian Rex Councilmember Mark Thompson Councilmember Tyler Vincent Councilmember DJ Bott Councilmember Elect Tom Peterson Councilmember Elect

ALSO PRESENT: Jim Buchanan Emergency Services Director Dave Burnett Public Power Director Mary Kate Christensen City Recorder Kaia Landon Museum-Gallery Director Paul Larsen Economic Development Director Bruce Leonard City Administrator Robert Neville Street Supervisor Tyler Pugsley Public Works Director Jason Roberts Finance Director Paul Tittensor Police Chief

Mayor Fife called the meeting to order. The Reverence Period was given by Larry Lunt from the Fourth Ward Bishopric. The Pledge of Allegiance was recited.

Approval of Minutes: A motion to approve the minutes of the November 21, 2013 Council meeting was made by Councilmember Vincent, seconded by Councilmember Jensen and unanimously approved as distributed.

AGENDA

PUBLIC COMMENT CONSENT Request to Write-off Accounts Due to Bankruptcy or Being Sent to Collections Approval of 2014 Holidays Approval of Annual Meeting Notice for Publication Appointment to the Golf Course Commission SCHEDULED DELEGATION Update on Utah State Brigham City Campus Expansion Project Update on History Task Force NEW BUSINESS Discussion on Sidewalk Special Assessment Area Presentation of Traffic Warrant Studies on 100 West 100 South and 200 South 300 West Intersections Presentation of 2012-13 Audit Report

PUBLIC COMMENT

DeAnna Hardy, County – Ms. Hardy said Rocky Mountain Power (RMP) no longer has anyone come to her home near Corinne to read her meter. When she called RMP they informed her that they used to have 20 meter readers, now they only have two. This is a financial gain for them. About six months ago she moved into another bedroom located directly above the meter while they remodeled. She noticed she got flashes of light similar to a rubber band snapping inside her brain. She thought something was wrong with her; never would she have thought it would have been something external such as the new electric meter until she learned more about them. She has been out of the bedroom for two weeks and the flashes are gone. She said she has the option of moving into another bedroom where other citizens may not. Many people may be feeling the same side effects and not realize they are from the meter. She has also removed the wireless phone from the bedroom and replaced it with a corded phone. She urged the Council to not disregard the health and privacy issues from smart meters. There are also security issues. If people hack into the system they could shut off electricity for whole neighborhoods.

Lee Johnson, Brigham – Mr. Johnson said the City is financing a million dollar hotel project to renovate a $4 million project. He realized that there are a lot of memories associated with this, but how many people are willing to go to the bottom of the ocean and raise the Titanic in order to get a luxury cruise line? It does not make financial sense.

DeLoy Mecham, County – Mr. Mecham expressed appreciate to Mayor Fife and Councilmember Ericson.

Don Dunbar, Brigham – Mr. Dunbar thanked the Council for their work. Government work can be thankless. Anyone who cares enough about the City, county or state that will go to meetings is probably motivated and sincere. He said he is a member of the John Birch Society and when people use the word “progressive” it sends up red flags because they believe progressive means “socialism.” They believe progressives will either use the Constitution against itself or not use it at all. They believe the Founding Fathers were divinely inspired and ride herd on those who are in government hoping that they too are inspired by the right reasons.

Becky Maddox – Ms. Maddox thanked the Council for not accepting bids for the Academy Project that were higher than estimated. She felt the City did the right thing by closing down the bids.

There were no further comments from the public.

PRESENTATIONS

Councilmember Ericson Mayor Fife recognized Councilmember Ericson for being on the Council for almost seven years. All the councilmembers look up to him for his comments, how he explains things so clearly and is very articulate. He also loves continuing to learn and has completed his master’s degree. He has been a mainstay on the Council and has made great decisions. He presented him with a clock commemorating his service.

Councilmember Ericson said one of the things he is most proud of is changing the budget process. When he first started the Council went over every line item. Now the Council meets together and sets goals and gives the Mayor some direction. He then comes back with his budget and the Council still has an opportunity to make changes. They were also able to create a capital facilities plan to keep the City’s facilities maintained. He has seen some exciting changes to downtown. In the previous 30 years there had not been a single private building constructed downtown. In the last three years the LDS temple was built, the $2 million Davis & Bott Building and an $8 million hotel. Brigham City is growing and is heading in the right direction. He thanked his family for their support. He has had two children since he has been on the Council. He thanked his wife for letting him play politics. It has been an honor.

Councilmember Vincent Mayor Fife also recognized Councilmember Vincent. He said Councilmember Vincent has been very informed about City employees and always wanted to watch out for them and to make life better for them. When he knows something is right, he will stick to it and make sure it is done. When the Fire Department was reorganized, Councilmember Vincent knew and was friends with almost every firefighter. It was a very difficult time for him. He tried to explain to them why the changes were needed. He lost some friends over that, but he knew it was the right thing to do and he stuck with it and made sure it was done right.

Councilmember Vincent said it has been a challenging four years, but it has also been very rewarding. He said all the councilmembers have a lot of knowledge and bring a lot to the table. Councilmember Ericson and Mayor Fife will be missed. He appreciated the knowledge they have. It has been a wonderful opportunity to be able to work closely with citizens. A few weeks ago there was a fire across the street from his business. As he saw people whose home was burned and their belongings lost, his heart was very full as he saw the citizens of Brigham City come together and support these families. He said it is an honor to work with this great community and see the love people have for each other. He expressed appreciation to City employees. They are very dedicated. It will be an honor to serve the citizens of Brigham City for the next four years.

Mayor Fife City Council Meeting Page 3 of 5 December 19, 2013

Councilmember Vincent presented the Mayor with a gift card to Maddox and Walker Cinemas. Councilmember Vincent said Mayor Fife has made a difference in Brigham City. He has a knowledge that is unmatched. He has kept the City financially stable. Councilmember Vincent expressed appreciation to Mayor Fife and said he will be missed.

Mayor Fife said it has been great to be the citizens’ mayor and serve. He hoped things have improved and will continue to do so. He loves Brigham City. There is a great history here.

CONSENT

Request to Write-off Accounts Due to Bankruptcy or Being Sent to Collections A list of accounts totaling $4,645.70 was presented for removal from the City’s system due to customer taking out bankruptcy or being sent to collections.

Approval of 2014 Holidays A list of holidays for the 2014 calendar year was presented for approval.

Approval of Annual Meeting Notice for Publication A schedule of the City’s meeting schedule for the boards and commissions were presented for publication in the local paper.

Appointment to the Golf Course Commission It was recommended Dan Coburn be appointed as a member of the Golf Course Commission.

MOTION: Councilmember Thompson moved to accept the Consent Agenda as listed, seconded by Councilmember Jensen and unanimously carried.

SCHEDULED DELEGATION

Update on Utah State Brigham City Campus Expansion Project Dean Tom Lee from the USU Brigham City Campus came forward and reported that they have been in the design process since the first of the summer. Last year they received planning and design money. In the next legislative session things are looking positive for the Brigham City campus to receive funding for this project. If it is received, they will hopefully be able to break ground in May 2014.

Joe Jacoby, architect on the project, stated that they have just completed design development and are moving through construction documents getting ready for the construction phase. He presented several drawings of the proposed campus. It will have four wings with plazas on each side. It will include a multi- purpose room that can be set up for banquets and community events with enough tables for 275 people. It will also include a 150 person auditorium, computer labs and testing center. The second floor will contain a conference room large enough for 25-30 people and overlooks the 2-story high lobby. There will be a common area that links all four wings and is a way to get to the second floor. It will be very energy efficient.

Update on History Task Force A History Task Force was formed to write a complete history of Brigham City. Mr. David Morrell is Chair of the Task Force, with Sarah Yates and Kathy Bradford as members.

Mr. Morrell explained that they decided to divide the book into three phases: 1) 1851-1900; 2) 1900-1951; 3) 1951 to the present. The book is close to being completed. They have also set up a website. The website will include a list of all City Mayors, councilmembers, Peach Queens and Box Elder High School student body presidents and valedictorians, recipients of the Outstanding Boy and Girls Award and the Tom Hardaway Award, state championship ball teams, etc. The website is brighamCityhistory.org.

Ms. Kaia Landon, Museum-Gallery Director, said the book contains subjects on the transcontinental railroad; how businesses developed in the City before, during and after the co-op; community life; non- Mormon churches in the 19th Century; the Main Street trolley; history of Box Elder High School; soldiers who died in the wars; the home front during World War II, and so on. Ms. Landon said book projects can be very expensive. The plan is to have an online version of the book with a print on demand option.

NEW BUSINESS

Discussion on Sidewalk Special Assessment Area Mr. Pugsley explained that this is the result of a citizen who approached the Council in a previous meeting and requested sidewalk on 600 West. The Council asked that City staff evaluate the possibility of doing a special assessment area.

Mr. Brett Jones, City Engineer, said they reviewed the City as a whole and tried to prioritize the sidewalk areas and whether the City would finance it or whether the City would look at a bond. They looked at three options: 1) City wide; 2) by quadrant; 3) 600 West only. If the entire City is done it would be $3.2 million. The size of the project will affect the unit price.

Mr. Pugsley said in the past, the City has had money to put toward special improvement districts to cut down on the total cost of the project. This might be something the Council wants to consider in the upcoming budget.

Mr. Leonard said an SAA takes about two years to complete. The residents do not see an assessment until a year after the bonds have been issued.

This will be discussed further in future meetings.

Presentation of Traffic Warrant Studies on 100 West 100 South and 200 South 300 West Inter- sections Mr. Pugsley reported that traffic counters were placed on each of these intersections to get an accurate count of the traffic. The counters are left out for a minimum of one week. The warrant study is based on the Manual for Uniformed Traffic Control Devices (MUTCD) which dictates whether a 4-way stop is a good idea; however, ultimately the decision is up to the Council.

Mr. Jones said one of the guidelines is that traffic for all lanes need to be approximately equal. The 100 West 100 South intersection is close to equal. Another is five or more reported crashes in a 12-month period. At this intersection there have been two. Each hour of the top eight hours has to have 300 or more vehicles to justify a 4-way stop. In this case they range between 196 and 278. The average delay during the highest hour is 39+ seconds.

Mr. Jones reviewed the 200 South and 300 West Intersection results. The volume for all lanes is not equal. There is a lot more traffic on 200 South. During school hours there were 376 cars at this intersection, but it was only one hour. There is sight impairment due to pine trees on two of the corners. The City could work with these property owners to remove this impairment.

From an engineering standpoint, Mr. Jones said that neither intersection warrants a 4-way stop.

City Council Meeting Page 5 of 5 December 19, 2013

Presentation of 2012-13 Audit Report Mr. Roberts presented the 2012-13 audit report (see attached). The City is in good financial condition. The City could finance operations for 170 days without receiving any cash from operations. This is down from 193 in 2012. Sales tax for fiscal 2013 was $184,000 higher than last year.

Dave Ahlstrom and Matt Jensen from Davis & Bott came forward. Mr. Ahlstrom reported that the City received a good, clean opinion. They did not find any material weaknesses in internal controls. The City complied in all material respects with the general compliance requirements.

Mr. Ahlstrom reviewed some areas of concern.

 Each year the City is required to adopt the pickup of the employee’s portion of the State Retirement Contributory Plan. This was not adopted this year. This will be done in the future.  City departments should pay for utility service at the same rate charged to customers. If this is not done, it is considered a transfer from the utility fund to the other funds and should be a part of public notices.  Some departments were over budget, but the budget overall in the general fund was under budget.  There were budget deficits in the RDAs and EDAs. This is because the tax increment has not yet started.  They noted a few restricted cash accounts that were not included in restricted cash in the financial statements.

Mr. Ahlstrom then reviewed the prior year points and the City’s current status.

 Condition - Overhead allocation was included as a revenue in the general fund. It is actually an allocation of expenses. Current Status – It was reviewed to see if there was a way to show it as a revenue, but it was too difficult. It was decided to show it as a reduction of expenses in the general fund. This item has been resolved.

 Condition – The allocation of expense to each department and fund for the shop lease program was dramatically less than prior years. Current Status – All rates were substantially lowered. This item has been resolved.

 Condition – In testing the expenses of federal programs the auditors were unable to get a timely listing of expenses charged to the program. Current Status – This item has been resolved.

The Single Audit Report is a summary of major federal grants. The auditors reviewed three grants. The City complied in all material respects with the compliance requirements that could have a direct and material effect on each major federal program for the year.

MOTION: A motion to accept the audit was made by Councilmember Ericson, seconded by Councilmember Vincent and unanimously carried.

A motion to adjourn to a closed session was made by Councilmember Vincent, seconded by Councilmember Rex. A roll call vote was taken with all councilmembers voting aye. The meeting adjourned at 8:13 pm.