Pre-Enrolled Web Patients
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PRE-ENROLL ONLINE
Clarkesville General Hospital is pleased to offer online pre-enrollment.
Enrollment is fast and easy on the Web from anywhere in the world.
Online registration is secure and reduces your need to fax or mail pre-registration forms to us.
This service allows for a speedier registration when you arrive at the hospital. Remember to bring the following documentation with you to expedite the admission process:
Relevant medical insurance information (insurance cards) Your driver's license or any other form of picture ID
Proof of address such as a power or phone company bill with the address page A person can pre-enroll on the Web and submit important information that can aid in a faster registration.
The form can store as much information as needed; below is an example of how the form could appear as a web page. The form could be larger to include an emergency contact and insurance information.
This information does not impact the mainframe hospital database but is stored in a secure
database with control maintained by the server.
The data is a one-way-only transfer so no inquiry exists on the Web to look up any patient data.
The information stays in the database awaiting a person’s arrival.
When the patient arrives, the registrar can ask a new arrival: “Have you pre-enrolled?”
If “Yes”, then the is selected.
The computer will go to the database where the registrar can then find and display the patient’s information.
When the right patient has been found, the registrar selects and exports the data to an XML file to bring information back to GOLD.
The registrar confirms with the patient that the information is still current and accurate.
The pre-enrollment Web option can offer people a way to help expedite their own admission process. GOLD has a gateway you can use to access external databases: a data access page.
Through the Hyper Link function, a GOLD screen can branch to an existing database using a data access page to connect to that information. Such a database could be a managed care, morphological analysis, utilization review, medical case management or a clinical studies database. A data access page is a special type of Web page designed for viewing and working with data from an Internet or intranet URI - stored in a Microsoft Access or a
Microsoft SQL Server database. In Microsoft Access utilize the PAGES function to create a webpage.
The data access page may also include data from other sources, such as Microsoft Excel.
In Excel, create the web page with the SAVE AS WEB PAGE function.
There are four types of data access pages that: Analyze data Enter and edit data Make projections Review data
Designing a data access page is similar to designing forms and reports: you use a field list, toolbox, controls, sorting and grouping dialog boxes. A data access page is connected directly to a database.
When users display the data access page in the Internet Explorer, they are viewing their own copy of the page. That means any filtering and sorting they make to the way data is displayed affects only their copy of the data access page. However, changes made to the data itself (modifying values, adding or deleting data) are stored in the underlying database and available to everyone viewing the data access page. If you have written your HTML to receive fields through parameters then GOLD can send patient names & numbers, address information, charge figures, diagnosis codes, contract amounts to that internal database through the hospital secure intranet URI.
A hospital internal URI ( for example ): https://uhs/Contracts.html? last_name=sahlberg&first_name=dale&pt_no=3214567&med_rec=432156&adm_date=0101 06
The web page parses that patient data into the fields needed to perform an intranet database inquiry.
Do not send personally identifiable patient information with parameters over the INTERNET since the data can be read by relay stations.
Here is an example of a Contract Management database used in a Patient Accounting pathway:
← The link opens up the Contract Management database shown below …
Information is sent to the database through parameters and stored. Automated tools in the contract application process that data - fee schedules, dollars per relative value unit (RVU), modifiers, bundling rules, global periods, reimbursement rates and statistics.
Data access pages with XML can import and export data dynamically.
Dale Sahlberg www.ecsahlberg.com/Help.html [email protected]