Adobe Connect Professional

Adobe Connect is a web-based meeting conferencing solution allowing Faculty and Staff to communicate and collaborate up to 99 participants. To participate in a meeting, attendees only need a web browser with Flash plug-in. Adobe connect provides:

 View and share your desktops, documents and applications.

 Communicate using audio, and video.

 Two-way text chat.

 Collaborate using a digital whiteboards.

 Transfer files to participants.

 Record meetings.

 Transfer control of meeting to other participants.

1. Access to Adobe Connect

 Due to licensing restrictions, Adobe Connect Meeting Host accounts are available to Meeting Organizer. To host a meetings, CANR faculty and staff should contact the appropriate “designated meeting organizer.”

o Alice Moore-Cooperative Extension (TNS 113) o Joyce Witte-Cooperative Extension (TNS 113) o Charlotte McDermitt-Plant and Soil Sciences (TNS 152) o Cindy O’Donnell-Animal and Food Sciences (TNS 044) o Jan Unflat-Kent County Cooperative Extension o Judy Kling-Kent County Cooperative Extension o Maggie Brumit-Applied Economics and Statistics (TNS 213) o Maria Pippidis-New Castle County Cooperative Extension o Sandy Peralta-New Castle County Cooperative Extension o Michelle Walfred-Carvel Research and Education Center o Tammy Schirmer-Carvel Research and Education Center o Mark Rieger-Dean’s Office (line solely for dean-no other users) o Tina Kosinski-Entomology and Wildlife Ecology (TNS 250) o Yohannes Tesfaye-Communications & IT (TNS 005)-for all other requests

 Only Meeting Host needs an account in order to setup a meeting room. Once the meeting starts you can transfer control of meeting to other participants.  Participants can join directly to the meeting room using the URL supplied by your meeting Host.

2. Requirements

 Internet Connection: Internet Explorer 7 or higher, Mozilla Firefox 3.0 or higher

 Pre-Meeting: Test your computer https://admin.adobe.acrobat.com/common/help/en/support/meeting_test.htm.

If you pass the first three steps of the test, then you are ready to participate in meeting.

The fourth step of the Connection Test is for Meeting Hosts and Presenters.

 Meeting Organizer should be entered to meeting room 15min prior to the meeting.

 Web Cam and Headset: A USB headset with microphone is suggested instead of the built-in microphone on your computer or camera. This will eliminate the “echo” effect that sometimes occurs during web conferencing.

o The following cameras and microphones/headsets have been found by CANT IT staff to work well with Adobe Connect.

o Individual Cameras:

 Microsoft LifeCam VX-2000 http://www.newegg.com/Product/Product.aspx? Item=N82E16826105335&Tpk=Microsoft%20LifeCam%20VX-2000

o Group Cameras:

 Sony Evi-D100 http://www.goelectronic.com/store/sony_evi-d100.html

Video Capture Device http://www.tigerdirect.ca/applications/searchtools/item-details.asp? EdpNo=612720&SRCCODE=LSCAN&cm_mmc_o=-ddCjC1bELltzywCjC- d2CjCdwwp&AffiliateID=961cEJBmlZA-4TMLsiKvbezy4sH_Y6emVA

o Microphones:

 Logitech ClearChat Comfort USB Headset http://www.newegg.com/Product/Product.aspx? Item=N82E16826104214&Tpk=Logitech%20ClearChat%20Comfort%20USB %20Headset

3. Getting Started

 Log Into Connect:

o In your web browser, go to http://udel.acrobatconnect.com

o Enter your login and password

o Meeting Organizer should be entered to meeting room 15min prior to the meeting.

 Create Meeting: Let’s go ahead and create our meeting.

o To begin creating the meeting, on the connect homepage, Select the “Meeting” tab

o Click the “New Meeting” button

o Fill out the meeting information form.

o Name: The name must be unique and not match with other meeting name.

o URL: Optional, but recommended.

o Start Time and Duration: Enter time and duration.

o Access: This setting allows the host to control who has access to the meeting room.

o Audio Conference Settings: o Keep the default will not include any audio conference with this meeting.

o If you select “Include audio conference” please provide conference numbers.

o Click Next.

o Click Next “Do not select participants”

o Under Send E-Mail Invitations Select send invitations.

o Click Next.

Click Next. Select your Name then Click Finish.

 Sending Meeting information:

o Send meeting information to participants via forward the email.

o Meeting information should include Meeting details, such as URL, date, and time, also include audio conferencing details if there will be a phone conference separate.  Join a Meeting:

When the meeting time arrives, click on the link or enter the URL into your browser.

o Type your name and select “Enter Room”.

o The meeting launches in your browser. If the meeting has security requires wait until the meeting host accepts you into the meeting.

o After successfully enter your credentials, the meeting screen appears. 4. Note

 Desktop Sharing: When you using adobe connect, it is possible for the presenter to allow participants to take control over her/his computer. This con be useful for collaboration, but also has obvious security issues as well.

 Bandwidth: File sharing such as PDF or PowerPoint performs better with 800x600 screen resolutions.

 For more information visit CANR IT web site http://sites.udel.edu/canrccit/