Location: Hauser City Hall, 11837 N

CITY OF HAUSER Location: Hauser City Hall, 11837 N. Hauser Lake Road, Hauser, Idaho 83854 CITY COUNCIL MEETING MINUTES Regular Meeting – August 14, 2013 – 6:00 p.m.

CALL TO ORDER: 6:18 p.m. by Claire Hatfield, Council President PLEDGE OF ALLEGIANCE: Lead: Councilmember Hatfield ROLL CALL: B. Ray, present; Lindsay, present; Hatfield, present; Lefebvre, present MINUTES: Minutes not available.

PRESENTATION: Anderson Bros. CPA’s, P.A., Annie Van Valin, CPA Highlights of the Audit for Fiscal Year 9/30/12 and 2011: . Page 6: For 2012 there is a “do to/do from” fund, which means the General Fund has paid for Street Fund expenses because of the joint accounts. Right now, the Street Fund owes the General Fund as of September 30, 2012 the amount of $21,391. Councilmember Lefebvre said the City has changed the operating processes. The City is “taking Street Fund monies and spending it as it is,” “and keeping General Fund exactly where it is and spending it appropriately. He asked if that will correct the constant payback? Ms. Van Valin said that will correct the issue for this year and following years. She explained that to correct this audit finding, the Street Fund pays the General Fund, or, the General Fund basically waives the Street Fund from owing that amount (operating transfer.) Lefebvre said he wants to waive it. Other councilmembers agreed. . Page 23: Some explanations explained on the page 23, but the main issue noted was lack of segregation of duties. It is basically because of the size of the City, and could be a possible risk. . Page 24: Budget non-compliance on the Street Fund exceeding the budgeted expenditures by $2,957.00. Recommendation is budget to actual reports – how is the General Fund doing; how is the Street Fund doing, since they are separate funds. Further explanations followed. Budget Review will be on the Agenda for the 9/11/2013 meeting. . Page 6 and Page 7: New standard that the cities and districts have on Fund Equity Explanations followed by Ms. Van Valin, citing examples as Landscaping commitment of $1,000.00, and Hauser Heights Trails has $6,000.00, but not yet spent. The City Clerk was asked to locate the contract on Hauser Heights by Councilmember Lefebvre. . Unassigned resources as of September 30, 2012 is $97,344.00 per Ms. Van Valin. REPORTS: Mayor: Olita Johnston – Absent . The City Clerk reported, in the Mayor’s absence, that the Proposed Budget for Fiscal Year 2013- 2014 and the Quarterly Financial Report – 3rd Quarter were faxed to Coeur d’Alene Press on 7/25/13 with instructions on publication dates of 7/29/13 and 8/5/13. On 7/30/13 the Press called and said the documents were garbled and therefore not printed as requested. The Proposed Budget was therefore printed on August 2 and August 9, 2013, and the Quarterly Financial Report was printed on August 2, 2013.

041013min 042513 DR Page 1 of 3 . Hauser Lake Watershed Coalition invoice: The Coalition submitted a bill for $318.06. Councilmember Lefebvre moved to approve payment of the invoice in the amount of $318.06 for maintenance of landscaping at the Rinse Station from the Coalition account. Councilmember Lindsay seconded the motion. Roll call: B. Ray, aye; Lindsay, aye; Hatfield, aye; Lefebvre, aye. Motion carried. Councilmember Lefebvre asked the Treasurer to contact the Coalition to get separate receipts for supplies, rather than getting receipts with items not related to the projects. . Councilmember Assignments: Councilmember Ray has taken Public Works since Mallon retired, and Councilmember Lindsay is handling Land and Buildings. If the Mayor wishes to change this, it can be discussed at another meeting. Councilmember B. Ray asked what the assignment entails. Hatfield referred Ray to Mallon who would be able to answer his questions. a. Treasurer’s Report: Ryan Miller . Property tax money and revenue sharing money: The largest expense was the final billing for the audit by Anderson Bros., CPA’s and the rest of the expenses are standard. . The budget vs. actual has been updated and should reflect everything through this month’s income and expenses. Councilmember Lindsay moved to approve the Treasurer’s Report and Disbursements. Councilmember Lefebvre seconded the motion. Roll call: B. Ray, aye; Lindsay, aye; Hatfield, aye; Lefebvre, aye. Motion carried. b. Attorney: William Appleton . Hauser Gun Club: Joint hearing on the Gun Club Violation has taken place, and the three attorneys including Appleton, the Gun Club attorney, and the County attorney agreed that the law does not apply. So the citation issued by our Code Administrator was reversed. Appleton then described details from the beginning of the application for a building permit. He said this is the end then of the Gun Club issue, per Mr. Appleton.

c. Councilmembers: 1. Claire Hatfield, Panhandle Area Council – RC&D Liaison . RC&D has no more federal money and there hasn’t been profitable ways for them to make money. There is another meeting on August 15 and the decision will he made whether to continue to operate on a smaller level, due away with most of it and keep the seedling program, or? It is Hatfield’s hope that they will continue to operate in a smaller way. She will report results of meeting next month. 2. Roger Lefebvre, Special Assignments – Hauser Daze Liaison . Lefebvre reported he has no information on the final Hauser Daze event, and Violet Wachter was not present. . Signs for Waterford Trail have been ordered. They should be here within the next few days. He said he has contacted the Lions Club for their help in installing the fencing and the signs as long as a sign could be put up showing their involvement. Lefebvre agreed. 3. Rodney Lindsay, City Hall Buildings and Grounds . Weeds have been sprayed. City Hall property has been mowed.

4. Bill Ray, Public Works: No report – just got assignment.

c. Code Administration/Enforcement & Hauser Rinse Station: Cindy Espe Espe absent. The City Clerk will call Espe regarding a check issue. 041013min 042513 DR Page 2 of 3 d. City Clerk: Donna Ray . There is a wasp nest outside the meeting room door the size of a soccer ball. Miller said “Kenny” is in the wasp nest business. Hatfield said to give him a call. The City Clerk said there are actually three of them in the same area.

PUBLIC HEARING: Proposed Budget for Fiscal Year 2013-2014 Miller and councilmembers discussed budget worksheet adjustments. Councilmember Hatfield moved to adjust Finance and Administration (salaries) down to $25,300, take $200 from the payroll taxes, take audit fund down to zero, take $800 from Utilities, and adjust the first line of Building and Property down approximately $3,700 to balance. Councilmember Lefebvre seconded the motion. Roll call: B. Ray, aye; Lindsay, aye; Hatfield, aye; Lefebvre, aye. Motion carried. The Budget Hearing opened at 7:15 p.m. Councilmember Hatfield asked if anyone had signed in to speak. No one responded. The Public Hearing closed at 7:22 p.m. Treasurer Miller said the Street Fund Expenditures will be $26,650, and the General Fund Expenditures will be $80,338 totaling $106,988. Councilmember Lefebvre read the title of Ordinance 179 – Annual Appropriation for the Fiscal Year beginning October 1, 2013 into the record. He also read Sections 1 through 5 into the record. Councilmember Hatfield moved to adopt Ordinance 179 as read. Councilmember B. Ray seconded the motion. Roll call: B. Ray, aye; Lindsay, aye; Hatfield, aye; Lefebvre, aye. Motion carried. OLD BUSINESS: Hauser Daze: Violet Wachter arrived after Lefebvre’s report and announced she would “officially” not run for chair next year; and T-shirts would be picked up Friday night, and gave a few more details for the event. COUNCIL COMMENTS: Councilmember B. Ray asked the City Clerk to check with the City ISP provider to see about having email addresses for councilmembers. The addresses would be accessible through any computer on the ISP server. PUBLIC COMMENTS: . J. Hensch said a lady on her bicycle goes around the lake cleaning up trash. Ms. Hensch will see if she can get her name and report back to the City so a thank you could be sent. . G. Mallon said Toby Warner from Montana was interested in the “General.” Councilmember Lefebvre asked for the contact number for him.

ADJOURNMENT: Councilmember Lefebvre moved to adjourn the meeting. All agreed. The meeting adjourned at 7:30 p.m.

______Donna Ray, City Clerk Claire Hatfield, Council President

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