Surrey City Council Monday, March 2, 2015 Regular Meeting 7:00 pm
Present: Mayor: Steve Fennewald. Council Members: Jason Strand, Irene Gousheh, TJ Koisti, Rod Hjelden and Terry Johnson. Public Works Director: Keith Hegney. Chief of Police: Kevin Howe. City Administrator: Jason Vaagen. City Engineer: Trevor Thoraldson.
REGULAR MEETING Mayor Fennewald called the meeting to order at 7:00. Mayor Fennewald asked to recite the Pledge of Allegiance.
Mayor Fennewald read the consent agenda.
Review & Approval of Minutes and Financial/Other Reports Mayor Fennewald asked for a motion to approve the consent agenda, minutes from the February 2, 23 meetings, and the financial reports, including bills to be paid in the amount of $129,511.47 and payroll for $40,214.27. Johnson made a motion to approve the minutes and the financial reports and other reports. Hjelden seconded. Roll Call: Johnson-aye; Hjelden-aye; Strand-aye; Koisti-aye; Gousheh-aye.
Unfinished Business Discussion ensued regarding the Ordinance on snow removal. Hjelden made a motion to purchase up to 15 signs for alternating parking. Gousheh seconded. Roll Call: Hjelden-aye; Gousheh-aye; Johnson- aye; Strand-aye; Koisti-aye.
Mayor No business to discuss.
Monthly Business Discussion ensued on an Emergency Operations Plan for the city. In the event of an Emergency/Disaster, the Emergency Operations Center (EOC) will: EOC alternate location: talk to the School, Alternate secondary shelter the Church, and the secondary Joint Information Center the Senior Center. Public Information Officer will be the Chief of Police. EOC approved list will include Mayor, Council President, City Administrator, Chief of Police, Fire Chief and City Engineer. Johnson made a motion to approve the draft with the revisions to the Emergency Operations Plan. Gousheh seconded. Roll Call: Johnson-aye; Gousheh-aye; Strand-aye; Hjelden-aye; Koisti-aye.
Discussion ensued on District 35. Hjelden made a motion to approve the resolutions for District 35. Johnson seconded. Roll Call: Hjelden-aye; Johnson-aye; Strand-aye; Koisti-aye; Gousheh-aye. Hjelden made a motion to approve the cost of $245,367 and award the contract to Bechtold Paving. Strand seconded. Roll Call: Hjelden-aye; Strand-aye; Gousheh-aye; Johnson-aye; Koisti-aye.
Gousheh made a motion to set the term of District 35 at 10 years. Koisti seconded. Roll Call: Gousheh-aye; Koisti-aye; Johnson-aye; Strand-aye; Hjelden-aye.
Discussion ensued on placing a 5-year moratorium on. Council concurred to send letters out to parties that may be affected. Hjelden made a motion to pass a moratorium pending notification and allowing a 30-day response on Utility installation in roadway for District 35. Gousheh seconded. Roll Call: Hjelden-aye; Gousheh-aye; Strand-aye; Koisti-aye; Johnson-aye.
Discussion ensued regarding setting an Abatement Hearing. Johnson made a motion to set Abatement Hearing on April 22 at 6:30 pm. Gousheh seconded. Roll Call: Johnson-aye; Gousheh-aye; Strand-aye; Koisti-aye; Hjelden-aye.
Discussion ensued regarding Parliamentary Procedure.
Discussion ensued On-Point Excavating wanting to take a piece of equipment down 2nd Avenue SE. Council concurred this is not a possibility and to have office staff inform them of the outcome.
Discussion ensued on potential building renovations.
Public Works Public Works Director Hegney addressed Council regarding the Public Works position. Discussion ensued regarding this. Council concurred to reword the advertisement for the position.
Public Works Director Hegney addressed Council regarding a Vac-Truck. Hjelden made a motion to pay $6,000 for the Vac-Truck, which will be painted and have new hoses. Gousheh seconded. Roll Call: Hjelden-aye; Gousheh-aye; Strand-aye; Johnson-aye; Koisti-aye.
Discussion ensued on Training Day changes.
Police Chief of Police Howe addressed Council regarding APCO joint Radio Conference on March 4.
Chief of Police Howe addressed Council regarding time he will be gone from April 8-19 for personal reasons.
Engineer’s Report City Engineer Thoraldson addressed Council regarding Construction Oversight.
Discussion ensued regarding the Surge Funding. Mayor Fennewald recommended two Councilmen, the Mayor, the City Engineer, the City Administrator and three Citizens from the community to form a Surge Fund Committee. Council concurred to have Rod Hjelden and Jason Strand be the Council members on the committee. Discussion ensued regarding the culvert on Pleasant Avenue South. City Administrator Discussion ensued regarding an update on the water tower land.
City Administrator Vaagen discussed having a joint meeting with the City Council and Planning & Zoning.
City Administrator Vaagen discussed the Tax Equalization Meeting.
Other Business Discussion ensued regarding the NE Lift Station. Johnson made a motion to repair the NE Lift Station. Gousheh seconded. Roll Call: Johnson-aye; Gousheh-aye; Strand-aye; Koisti-aye; Hjelden-aye.
Discussion ensued on Banners for the City. Hjelden made a motion to purchase 16 banners. Johnson seconded. Roll Call: Hjelden-aye; Johnson-aye; Strand-aye; Koisti-aye; Gousheh-aye.
Gousheh made a motion to adjourn at 10:00 pm.
March 3, 2015 Jason Vaagen, City Administrator Date Submitted
Steve Fennewald, Mayor Date Approved
*THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE CITY COUNCIL*