Documentation Checklist

TRAVEL POLICY http://www.geneseo.edu/grants

TRAVELER’S NAME: ______

PURPOSE OF TRIP: ______

DATES/TIMES OF TRAVEL: ______

The travel was appropriate to the project, or The Research Foundation Sponsor approvals, if required, were obtained

Travel will be reimbursed based on most cost effective means. Example: car rental cost vs. personal car mileage. Confirm that air transportation was by common carrier and via the most direct route. If other than common carrier was used, the best interest of the project was served.

All air travel on federal grants complies with the Fly America Act

Complete a Travel Payment Request Form.

Original receipts are required for travel expenses (exception of meal per diems) ____ Original airline boarding passes, airfare receipts, baggage receipts ____ Original itemized lodging bill with a zero balance; justification for hotel over allowable per diem rate ____ Original Internet & telephone charges; a justification is needed

____ Conference agenda and/or Program (include documentation of conference single room rate, if applicable)

____ Original itemized car rental receipt, a justification is needed ____ Original toll, gas, taxi, shuttle, and parking receipts ____ Original receipt for conference/entrance fee and/or events

____ A copy of bank statement reflecting travel payments

Mileage to/from the airport is an allowable cost. Include mileage and airport parking receipt.

Questions? Contact the Grants Management Office at (585) 245-5060. July 2014