<p> TRAVEL POLICY http://www.geneseo.edu/grants</p><p>Documentation Checklist</p><p>TRAVELER’S NAME: ______</p><p>PURPOSE OF TRIP: ______</p><p>DATES/TIMES OF TRAVEL: ______</p><p>The travel was appropriate to the project, or The Research Foundation Sponsor approvals, if required, were obtained</p><p>Travel will be reimbursed based on most cost effective means. Example: car rental cost vs. personal car mileage. Confirm that air transportation was by common carrier and via the most direct route. If other than common carrier was used, the best interest of the project was served. </p><p>All air travel on federal grants complies with the Fly America Act</p><p>Complete a Travel Payment Request Form. </p><p>Original receipts are required for travel expenses (exception of meal per diems) ____ Original airline boarding passes, airfare receipts, baggage receipts ____ Original itemized lodging bill with a zero balance; justification for hotel over allowable per diem rate ____ Original Internet & telephone charges; a justification is needed</p><p>____ Conference agenda and/or Program (include documentation of conference single room rate, if applicable)</p><p>____ Original itemized car rental receipt, a justification is needed ____ Original toll, gas, taxi, shuttle, and parking receipts ____ Original receipt for conference/entrance fee and/or events </p><p>____ A copy of bank statement reflecting travel payments </p><p>Mileage to/from the airport is an allowable cost. Include mileage and airport parking receipt.</p><p>Questions? Contact the Grants Management Office at (585) 245-5060. July 2014</p>