Around 4 Years of Experience in the Field of Procurement & Supply Chain Management

Veera Pandia Rajan S Phone: 971 56 228 5176 E-mail: [email protected] / [email protected]

Profile Summary

 Around 4 years of experience in the field of Procurement & Supply Chain Management.  Hands on experience from both direct and indirect purchasing.  Exceeded benchmarks set for different process areas as a part of team.  Passionate team member who mentors with purpose and understands that strong working relationship create great teams and produce exceptional result.  Always understood the needs of the client within short span of time & extended support to achieve them.

Strength Profile

 Positive attitude and dedication.  Accepting the change in positive approach.  Ability to learn quickly.  Team player.  Organizational skills.  Requirements gathering.  Event Planning.  Team motivator.

Process Area Specialization

 Supplier audits, Sourcing  Validation of supplier quotes and negotiation,  Raising purchase orders,  Category based purchase,  Regular inventory checks, handling shortages and Expediting,  Receiving/Delivery challenges,  Solving supplier payment queries.  Invoice clarifications.  Vendor relationship management  Credit card Bank Reconciliation  Spend Analysis  Engineering change orders.

Academics

Have completed Master of Business Administration (MBA-Systems) from SIET Instit ute of Management, Madurai Kamaraj University, Bangalore, Karnataka, India July 2 010 Have Completed Bachelor of Computer Applications (BCA) from VLB Janakiammal C ollege of Arts & Science, Bharathiar University, Coimbatore, India April 2008 Higher Secondary HSLC (Commerce), Tamil Nadu State Board, Oddanchatram, April 2005 SSLC, Tamil Nadu State Board, Oddanchatram, April 2002 Employment Summary

 Worked as a Procurement/Purchase Associate - Buyer in IGATE Global Solutions Pvt Ltd from November 2013 to November 2014.  Worked as a Procurement Specialist - Buyer in Siemens Technology and Services Pvt Ltd on October 2012.  Worked as a Buyer-Procurement Shared Services in Flextronics Technologies on February 2011 to October 2012.

Technical Area Specialization

 QAD, ORACLE -ORION  SAP – MM End User  Ms-office  BAAN  E-Tools such as Smart Buy, e RFQ, MyOrder, E-cart Web order

Employment History

From December 201 4 to Till date : Cadre : Purchase Assistant – Foreign Purchase Section Organization : Profiles RH Factory LLC, Sharjah, UAE. Industry Supported: Aluminum Rolling Mill and Coils Manufacturing

Profile: Profiles RH Factory LLC is fully integrated Rolling mill and coils manufacturing company which is also into custom made construction of warehouses and cold rolling sheets. Here the purchase department comprises under two sub division namely Foreign purchase section and Local purchase section. Wherein under Foreign Purchase it comprise with sourcing materials from global markets as well from the local free zones.

Responsibilities:

 Handling Foreign Purchase Orders (FPO).  Sourcing of supplier's in accordance with global contacts as per the requireme nts.  Following various strategies in order to source the suppliers.  Obtaining samples from new suppliers and negotiating for price, delivery term payment term, lead time upon the confirmation.  Preparing price comparison analysis for management review and justification.  Preparing Purchase Order in ERP - Oracle and releasing the same to supplier.  Coordinate with supplier for order confirmation and delivery.  Sourcing freight agents for material collections from source country.  Arranging transport for local material collections.  Applying for Duty exemption, Customs declaration and legalization for clearin g the consignments from sea and air shipments.  Coordinating with stores department for inventory status, space allocations, S RV/GRN.  Coordinating with Accounts department for payments.  Maintaining documentation for all the activities that encountered in purchasin g.  Submitting reports to the management.  Maintaining the Savings report according with the orders. From November 2013 to November 2014: Cadre : Associate Buyer- Procurement Organization : IGATE Global Solutions Pvt Ltd, Bangalore, India. Industry Supported: Testing & Measurement equipment’s manufacturer

Profile: Handled the procurement activity for the Japanese based OEM manufacturer Anritsu’s factory in California. Beginning from the purchase requisition processing an d sourcing of suppliers for various commodity and processing the invoice for paymen t with the typical plant environment. Handled the requests for various commodities u nder direct and indirect materials.

PR Processing:

 Receiving and reviewing purchase requests submitted by the requestors.  Identifying the vendors from internet and ERP based on the commodity.  Floating RFQ/RFP to the suppliers and evaluating the quotes using the sourcin g strategy and methodology.  Analyze all suppliers in order to select the most suitable suppliers who are abl e to deliver high quality products at competitive pricing.  Negotiate with suppliers on lead-time, cost and quality so as to obtain the ma ximum benefit for the company.  Manage suppliers to meet objectives related to cost, delivery performance, sc hedule and quality.  Regular Inventory & MRP check for the manufacturing part numbers.  Requesting for PR approvals as per the Hierarchy and reviewing the cost cent er and G/L account code pertaining to the right items.  Preparing purchase order in QAD for the prime/registered vendor based on va rious exceptions and send it to supplier.  Placing order using the credit card for non-registered suppliers(website/phone orders)  Suggesting the requestor for the best shipping method as per the suppliers lo cation and due date for availability of materials and cost saving.  Liaise with suppliers on delivery schedule so as to ensure on-time deliveries of final product.  Coordinating with the material receiving team for the discrepancies occurs whi le receiving.  Coordinating with engineering team for part changes and custom made chang es.  Coordinating with the client buyers for the discrepancies in the order.  Updating MRP part number comments based on the recent updates from supp lier.  Assisting in setting up new vendor in the system.  Develop, implement and drive the procurement strategies in order to meet co st savings targets.  Provide outstanding customer service and ensure customer satisfaction.  Provide updates about procurement related progress and potential delays on a daily basis to the Business Manager.  Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met. Invoice Clarification:

 Processing the invoices without the goods receipt (GR) in QAD. Coordinating with requestor/ receiving team for the confirmation of receipt as per the purc hase order.  Clarifying the discrepancies in invoice against the purchase order.  Resolving the tax issues and duplicate delivery.

Bank Reconciliation:

 Validating the credit card charges in Wells Fargo as per the order confirmation and invoice from supplier.  Cancellation of credit based on the duplicate charges.  Reviewing and submitting the reconciliation file to finance department.

Other activities and achievements:

 SPOC for SOP modification. Coordinating with client SPOC for the new change s in the process.  Submitting the weekly report in share point for client review.  Preparing the monthly report for management review.  Resource email box and purchasing enquiry monitoring.  Received appreciations from client for quick support and accuracy in process.  Received the best team award from IGATE for the Q-1 2014.  Received Pat on Back award for the quick learning of process in very short not ice and for decreasing the total turnaround time for processing the requests.  Did time and motion study for the cost savings.

From October 2012 to October 2013: Cadre : Specialist-Buyer Organization : Siemens Technology and Services, Bangalore, India. Industry Supported: Telecom Equipment Manufacturing

Profile: Purchase order center (POC) of Siemens will carry out the indirect procureme nt activities for it’s partnership subsidiary Nokia Siemens Networks. Wherein the acti vities carried out in the POC department is PR processing, Invoice clarification, Tactic al Sourcing, Strategic Sourcing. Under this the responsibilities which has been handle d by myself is described below.

PR Processing:

 Downloading open purchase requests from a web based internal tool called M yorders. Assigning the batches to the team based on the category.  Reviewing the purchase request at the gatekeeper level by validating the quot es and the request and the other exceptions based on the region.  Forwarding the request to the concern approver and the strategic procuremen t team and master data team for final validation based on the request.  Handling the price needed request by obtaining the quotes from the preferred vendors and suggesting the requestor with the best offers based on various cr iteria such as price, delivery term, payment term, lead time etc,.  Updating the cost center and G/L account code and UNSPC code pertaining to the item and category.  Preparation of PO for both integrated and non-integrated regions. Releasing P O to the vendor via SAP P20.  Coordinating with the vendor for order confirmation and post order discrepanc ies.

Invoice Clarification:

 Clarifying the issues in the pending invoices sent from the Financial Shared Se rvices with SAP P20.  GR/IR clarification. Booking and reversing GR in SAP based on the request.  Tax code clarification, GL account change modification. Partial invoice check.  Closing of delivery for the PO and flagging of invoice in the PO.

Other activities:

 Prepared SOP document for the overall process of PO preparation as per ISO standards.  Assigning the batches to the team members on the basis of thrice in a day. A nd submitting the weekly volume report to the management.  SPRINT PO specification coordination with the vendor.  Catalog PO suggestion to the requestor.

From February 2011 to October 2012:

Cadre : Senior Analyst-Buyer Organization : Flextronics Technologies, Chennai, India. Industry Supported: Electronics Manufacturing Services (EMS/OEM)

Profile: Flextronics Technologies is a blue chip EMS company head quartered in Singa pore. Flextronics Global Shared Services Centre supports business and technology se rvices for the factories located worldwide. Procurement Shared Service (PSS) depart ment is handling the purchasing of C-class components for production. The below are the duties carried out by me during tenure in Flextronics.

 Carried out the procurement activity for direct materials.  Involved in the activity of the team from front to MRP Analysis, RFQ/RFP to ve ndors, process new buy, orders confirmations and to clear shortages.  Timely issuance of POs to Vendors & co-ordination for payment.  Regular inventory check and placing the order as per the inventory and dema nd planning.  Coordinating with vendors. Report Generation.  Sourcing and Developing suppliers for new projects. Managing supplier's data base.  Perform root cause analysis to expedite the resolution of service issues.  Coordinate with Internal Business Partner (requestor) and supplier for PO cha nges.  Work on Material Shortage management, resolving Accounts Payable, Wareho use and RTV challenges.  Place PO’s on time, ensure no past due orders and production line down situat ions. Expediting the orders by pull-in’s and push out’s.  Work on POAN action items.  Effectively supported the team in clearing the backlogs created by the client b efore the deadline.  Initiated simple macros and shared best practices to the team to work effectiv ely.  Motivated the team in achieving 100% accuracy level after transitional period.  Prepared various management reports and team metrics to portray the progr ess.  Part of FMEA committee to identify the gaps in the process and to streamline t he same.

Achievements:

 Received Super Star Performer Award for the month of June’11 and Novembe r’11.  Received Star Individual Contributor Award for the Q-2(2012) with the cash p rize.  Received appreciation from site SPOC for successfully covering the shortages on most of the time.  Class room trainer for new joiners, contributed the growth of team head coun ts from 5 to 18 buyers by sharing the process knowledge.  Prepared SOP as per 9001 standards & SOW for the entire process and took t he ownership and uploaded in DMS/QMS portal.  5S Rolling trophy championship winner for the Q-1(2012).

PERSONAL PARTICULARS

Date of Birth : 16th of April 1987 Nationality : Indian Marital Status : Married Notice Period : Immediate Visa Status : Employment visa Mark Sheet Attestation : Done Interest : Driving, Net Surfing. Passport Details : J 6927809 Permanent Address : S.K.S.Maligai Stores, Bus Stand, Edayakottai Village, Oddanchatram Taluk, Dindigul (DT) – 624 704, Tamilnadu, India. Present Address : Flat# 104, 1st Floor, Sharjah Sky Used Car Building, Behind Abu Shaghara Park, Abu Shagara, Sharjah, United Arab Emirates.

Place: United Arab Emirates Veera Pandia Rajan S