PRESENT: Matt Denison, Kay Garry, Suellen Wilkinson s1

A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WILL BE HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, APRIL 19, 2011 AT 10:00 A.M.

PRESENT: Matt Denison, Kay Garry, Suellen Wilkinson

ALSO PRESENT: Joe Hamm, John Rosenbarger, Krisjans Strieps, David Hall, Sherrie Knight, David Brewer, Chief Juliot, Shane Gibson and Mindy Milburn

CALL TO ORDER:

Mr. Denison called the meeting to order at 10:00 a.m.

PLEDGE OF ALLEGIANCE:

NEW BUSINESS:

Item #1 - John Rosenbarger re: Hausfeldt Lane-CSX Crossing Project

Mr. Rosenbarger explained that CSX has completed their work and it is time to expand the sidewalks. He introduced Mr. Rodmacher with Gohmann Asphalt and explained that they have a proposal to present to the board and then they would like to discuss it.

Mr. Rodmacher explained that they plan to close the area on Monday and complete their work. He stated that they will have three additional flag men on Hausfeldt

Mr. Denison asked who put the road closed signs in the area because the Board of Works never approved the signs and it was very upsetting to see them set out without any approval. He stated that the city has worked very hard to develop a relationship with the local businesses and part of that relationship is to let them know when there is going to be a major road closure and he received a lot of calls about this and was unable to answer any concerns because they knew nothing about the signs going up.

Mr. Rodmacher explained that they put the signs up in accordance to the contract with INDOT.

Mr. Denison explained that INDOT does not dictate when city streets are closed and it has always been their practice to have these requests come before the board before any action is taken.

There was a lengthy discussion about the possibility of closing one lane and the extra cost to the city for the flaggers.

Mrs. Wilkinson asked if they were closing the area for 43 days

Mr. Rodemacher stated that the contract dictates that time but he doesn’t see it taking that long.

There was a lengthy discussion regarding the start date and the possibility of it conflicting with IUS graduation and the time they need to notify the businesses in the area.

Mr. Gibson stated that if they need another week take a week to notify the business so that they can eliminate this problem. He stated that the project has to be done so they can delay it a week to give notice or they can move forward but either way it has to be done.

Mrs. Garry stated that if they get going now on the project it might be over by graduation.

Mrs. Wilkinson moved to approve a start date of Monday the 25th, Mrs. Garry second, all voted in favor.

Item #2 - John Rosenbarger re: Resolution for Eminent Domain for Rainbow Drive

1 Board of Works April 19, 2011

All meetings are recorded and on file with the City Clerk’s Office Mr. Rosenbarger stated that this has been taken care of

Item #3 - Page Stewart re: Signs in area for child with autism

Ms. Stewart stated that she lives at 1306 Culbertson and she has a son with Autism, she explained that they have a lot of issues with speeding cars and they police have been trying to patrol the area as best as possible but it has had little impact. She stated that she is fearful for her children to play outside and thinks a sign might help.

Mr. Denison stated that this shouldn’t be a problem they just have to go out and look at the area to see if there is an existing pole

Mrs. Garry moved to approve, Mrs. Wilkinson second, all voted in favor.

Item #4 - Amy Koenig with First Assembly of God re: Walk-a-thon for May 14th.

Ms. Koenig stated that they are having a listen to tape

Mr. Denison stated that as long as they stay on the sidewalk that really helps the process.

Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.

Item #5 - Mindy Milburn re: Hispanic Ministry “Way of the Cross” walk event on April 22, 2011 and street closure on 8th Street between Elm and Spring

Ms. Milburn stated that the Hispanic Ministry does this walk yearly and passed out copies of the memo to the board members. She explained that Mrs. Wisman usually presents so she isn’t sure if they are aware that they have to pay for a police escort or not but she did leave a message for them to give her a call.

Mr. Denison asked Major Knight if she saw any problems with this since she has worked with them in the past.

Major Knight stated that they only issue they had was that they didn’t reimburse them last year for the police escort.

Mrs. Garry moved to approve the route and the street closure with the stipulation that they are informed of the cost of the police escort, Mrs. Wilkinson second, all voted in favor.

Item #6 - Mindy Milburn for Nona Bell re: parking in the alley between Ekin and Shelby off of Silver

Mr. Denison stated that he spoke with Ms. Bell and this has been taken care of.

Item #7 - David Thomas with Regulators Club re: Street Closure on 18th Street May 6 – 8 for Derby weekend party

Mr. Thomas stated that this is their 11th year doing this and they would like to close the street from 6 on Friday to 6 on Sunday.

OLD BUSINESS:

Item #1 - Nancy Hayes, Pete Rosen of Yellow Cab re: Increase for taxi rates

Mr. Gibson stated that they are still working on this.

COMMUNICATIONS - CITY OFFICIALS:

Mrs. Wilkinson asked Chief Juliot what happened with the ambulance. 2 Board of Works April 19, 2011

All meetings are recorded and on file with the City Clerk’s Office Chief Juliot stated that it is in the impound lot and they are waiting for the council to make a decision on what to do with it.

COMMUNICATIONS – PUBLIC:

Richard Duggins addressed the board to request the annual roadblocks for Crusade for Children. He presented a schedule of the dates and times to the board for approval.

Chief Juliot stated that he would like to thank Captain Duggins for all his hard work and dedication to the Crusade.

APPROVAL OF MINUTES:

Mrs. Wilkinson moved to approve the April 12th meeting minutes, Mrs. Garry second, all voted in favor.

ADJOURN:

There being no further business before the board, the meeting adjourned at 10:32 a.m.

______Matt Denison, President Mindy Milburn, Deputy City Clerk

3 Board of Works April 19, 2011

All meetings are recorded and on file with the City Clerk’s Office