West Virginia Board of Education s4

MINUTES WEST VIRGINIA BOARD OF EDUCATION Board Conference Room Capitol Building 6, Room 353 1900 Kanawha Boulevard, East Charleston, West Virginia March 13, 2013

I. Call to Order

Following the welcome, introductions and Pledge of Allegiance, President L. Wade Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 8:41 a.m. on March 13, 2013, in the Board Conference Room, Capitol Building 6, Room 353, Charleston, West Virginia.

The following members were present: President Linger, Vice President Gayle C. Manchin, Secretary Robert W. Dunlevy, Tina H. Combs (via telephone), Thomas W. Campbell, Michael I. Green, Lloyd G. Jackson II, and William M. White, and ex officios James B. Phares, State Superintendent of Schools, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education. Member absent was ex officio Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission. Also present was student representative Aishwarya Saluja of Falling Waters, West Virginia, who attends Hedgesville High School (Berkeley County).

II. Delegations

Ms. Shirley McGraw and Ms. Carolyn Arritt, citizens of Fayette County, addressed the Board regarding a number of education concerns.

III. Approval of Agenda

President Linger requested that Consent Agenda item 8. Resolution on Behalf of the Gilmer County Board of Education Authorizing a Lease Purchase Agreement for Copiers with U.S. Bank Equipment Finance (Attachment Mc) be removed from the agenda and called for a motion to approve the agenda as amended. Mrs. Manchin moved that the agenda be approved as amended. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously.

IV. Update on West Virginia Schools' Safety

Dr. Amelia Courts, Assistant State Superintendent, Division of Educator Quality and System Support, introduced Dr. Mark A. Manchin (distributed information), Executive Director, 2

School Building Authority of West Virginia, who provided an update regarding school safety. (Copy appended to Official Minutes, Attachment Q.)

V. WVBE Personnel Matters including Hiring of WVBE Director of Operations Executive Session

President Linger provided information regarding the posting of the position of WVBE Director of Operations and requested a motion to convene into executive session to interview prospective employees as provided in W. Va. Code §6-9A-4(b)(2)(A) [personnel exception]. Mrs. Manchin moved that the Board enter into executive session. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. The Board entered into executive session at 9:16 a.m. Candidate one was called into the executive session at 9:35 a.m. Candidate two was called into executive session at 10:03 a.m. Candidate three was called into executive session at 10:24 a.m.

VI. Return from Executive Session

Mr. Campbell moved that the Board return from executive session. Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried unanimously. The Board returned from executive session at 10:55 a.m. at which time President Linger announced that no decisions were made or action taken.

VII. Break

President Linger called for a break at 10:56 a.m.

VIII. Call to Order

President Linger called the meeting back to order at 11:03 a.m.

IX. WVBE Personnel Matters including Hiring of WVBE Director of Operations

President Linger called for a motion to hire a Director of Operations and approve the Board's personnel attachment.

Dr. White moved that Donna Peduto be hired as the Board's Director of Operations and that the Board's personnel attachment be approved. Mr. Green seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment A.)

X. Governor's Education Agenda inclusive of Discussion of Appointment of Members to the WVBE Commission on School District Governance and Administration and Approval of Commission Charter

President Linger, assisted by Ms. Donna Peduto (distributed information), WVBE Director of Operations, led discussion regarding the Governor's education agenda, the 3 appointment of members to the WVBE Commission on School District Governance and Administration, and the Commission's charter. Project 24. Mr. Jackson introduced Mr. Chip Slaven, Counselor to the President and Senior Advocacy Advisor, Alliance for Excellent Education, who presented information regarding Project 24. Project 24, a free service, addresses systemic planning around the effective use of technology and digital learning to achieve the goal of "career and college readiness" for all students. Ms. Saluja addressed the Board regarding the use of technology in and out of the classroom.

Southern Regional Education Board's Preparation for Tomorrow. Mr. Jackson introduced Dr. Gene Bottoms (distributed information), Senior Vice President, Southern Regional Education Board (SREB), who provided information regarding SREB's Preparation for Tomorrow program. This program is SREB's effort to develop more rigorous career/technical pathway programs of study. (Copy appended to Official Minutes, Attachment R.)

Following discussion President Linger called for a motion to approve the commission's charter, that Mr. Campbell be appointed as Chairperson, and that he be given the authority to proceed with the appointment of members to the commission.

Mrs. Manchin moved that the Board approve the Charter forming the Commission on School District Governance and Administration, that Mr. Campbell be appointed as Chairperson of the commission and that President Linger be given the authority to appoint other commission members as set for in the resolution. Mr. Jackson seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment S.)

Ms. Peduto (distributed information and PowerPoint presentation) and President Linger provided updates regarding key provisions of the Governor's request to the Board regarding cross counseling, teacher certification/teacher preparation program accreditation, and utilizing RESAs more effectively. (Copies appended to Official Minutes, Attachment T.) President Linger departed the meeting.

XI. Director’s Information

Vice President Manchin took charge of the meeting. Dr. Gus Penix, Director of the Office of Education Performance Audits (OEPA), provided an update regarding OEPA initiatives. (Copy appended to Official Minutes, Attachment B.)

XII. School District Approval Status and School Accreditation Status February 2013 Report of Ratings

Dr. Penix stated that an announced on-site review was conducted at Hedgesville Elementary School February 13, 2013. 4

Upon the recommendation of Dr. Penix, Mr. Dunlevy moved that Hedgesville Elementary School be granted Full Accreditation status. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment C.) XIII. Capacity Building for Low Performing Schools, Intervention Counties and the West Virginia Schools for the Deaf and the Blind (WVSDB)

Mr. Ted Mattern, System Support Liaison, Office of the State Superintendent, provided information regarding capacity building for a number of low performing schools and the intervention counties.

XIV. Consent Agenda

Mr. Campbell moved that the Consent Agenda be approved as previously amended. Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried unanimously. (Copies appended to Official Minutes, Attachments D through M.)

 Issued Central City Elementary School Full Accreditation status and Huntington Middle School Temporary Accreditation status (Attachment D)

 Issued Magnolia High School Distinction Accreditation status and Paden City High School Full Accreditation status (Attachment E)

 Approved meeting minutes of February13, 2013 (Attachment F)

 Approved amendment to the Logan County Comprehensive Educational Facilities Plan (2010-2020) to include the transfer of the fourth grade students at Man Elementary School to their community schools of Buffalo Elementary School and South Man Elementary School. Also to be included is the relocation of Pre-K students from South Man Elementary to Man Elementary. This amendment will eliminate shuttle bus transportation for these students. (Attachment G)

 Approved Employment of Substitute Teachers in Areas of Critical Need policy for Hardy County Schools (Attachment H)

 Approved one first time request for a waiver of WVBE policy (Attachment I)

 Approved content standards and objectives developed for three elective courses to be offered in Mingo County high schools (Attachment J)

 Approved Policy 2520.13, Common Core Content Standards for Career and Technical Education in West Virginia Schools (Attachment K)

 Approved Policy 2330, Nonpublic School Accreditation, for placement on public comment for 30 days (Attachment L) 5

 Approved eight regional compacts for Next/Gen content standards and objectives for professional development (Attachment M).

XV. Appointments to WVBE Statutory Units/Liaisons and Reorganization of Presidential Committees

Vice President Manchin requested that Ms. Peduto (distributed information), provide information regarding the reorganized Presidential Committees and WVBE statutory units/liaisons. Dr. White requested an item be placed on the June agenda for a presentation regarding his visits to the RESAs.

Following discussion, Vice President Manchin called for a motion to approve the appointments and reorganized Presidential Committees and committee membership.

Mr. Campbell moved that the appointments and reorganized Presidential Committees and committee membership be approved. Mr. Jackson seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachments U.)

XVI. Policy 1340, Rules and Procedures for Administrative Hearings and Appeals

Ms. Heather Hutchens Deskins, General Counsel to the WVBE and WVDE, presented Policy 1340 for the Board's consideration. Policy 1340 is being revised to incorporate the intent of W. Va. Code §18A-4-8e which establishes a School Bus Operator Review Panel and sets forth that language incorporating such panel into the rules and procedures for administrative hearings. Other changes are being recommended to update the policy to reflect current policy and/or statutory changes.

Dr. White moved that Policy 1340 be placed on public comment for 30 days. Mr. Green seconded the motion and upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment N.)

XVII. State Superintendent’s Report

Superintendent Phares presented WVDE personnel matters for the Board’s information. (Copy appended to Official Minutes, Attachment O.) Superintendent Phares tabled the Legislative Update and Institutions of Higher Education Process of Approval presentation to April.

XVIII. Board Items for Future Consideration

Vice President Manchin requested that items mentioned during the meeting be placed on the appropriate agenda. Dr. White requested that the Board consider a visit to the West Virginia Schools for the Deaf and the Blind in June. (Copy appended to Official Minutes, Attachment P.) 6

XIX. Future Meetings

The next regular meeting of the WVBE will be held April 10, 2013, in Charleston, West Virginia. The meeting will continue on April 11, 2013, in Charleston, West Virginia, if the agenda is not completed on April 10, 2013.

XX. Update and Discussion with Counsel regarding Pending Legal Matters including State of West Virginia Ex Rel., James Hicks and Michelle Hicks v. West Virginia Board of Education and Jorea M. Marple v. West Virginia Board of Education

Ms. Deskins provided a brief update regarding pending legal matters.

XXI. Adjournment

Vice President Manchin called for a motion to adjourn. Dr. White moved that the meeting be adjourned. Mr. Campbell seconded the motion and upon the call for the question the motion was carried unanimously. The meeting was adjourned at 1:46 p.m.

Minutes approved by the Board on April 10, 2013.

______L. Wade Linger Jr., President

______Robert W. Dunlevy, Secretary

Minutes were recorded by Virginia M. Harris Secretary to the Board WVBEMinutes3/13/13