Regular Council Meeting s6

REGULAR COUNCIL MEETING

April 18, 2011

The Board of Aldermen met in regular session with Mayor R.E. Graner at City Hall, 206 North 16th Street, on Monday, April 18, 2011 at 5:30 p.m.

Present: Graner, Flesher, Mann, Remmers, Nichols

Absent: none

Others Present: Janelle Hagler, Jaunita Schroff, Sabra Hamilton, Cristine Stallings, Phil Conger, Todd Williams, Ann Hamilton, and Stuart Johnson.

Meeting Called Mayor R.E. Graner called the meeting to order at 5:30 p.m. To Order

Pledge of The meeting opened with the Pledge of Allegiance. Allegiance

Approve Agenda Mayor R.E. Graner called for a motion for approval or amending of the agenda.

Motion made by Alderman Fred Flesher to approve the agenda and seconded by Alderman Randall Mann.

Nichols – Aye Remmers – Aye Mann - Aye Flesher– Aye

Approve Bills Mayor R.E. Graner asked if there were any questions on bills presented for payment and if not, a motion to approve the bills.

Motion made by Alderman Jeff Nichols to approve the bills presented for payment and seconded by Alderman Fred Flesher.

Nichols – Aye Remmers – Abstain Mann - Aye Flesher– Aye

UMB Bank 267,825.08 CarQuest Auto Parts 169.57 Constellation Newenergy 56,914.34 Cintas Inc 187.34 UMB Bank 25,071.51 Comfort Inn 236.79 Missouri Joint Mun Elect 247,472.96 Dans Square Repair 15.99 ANR Pipeline Company 12,854.85 Dept of Nat Resources 85.00 Arkansas Electric Coop 87,917.20 Dollar General Corporation 1.50 Baker & Taylor Inc 263.62 Elecsys International Corp 139.98 Birds & Blooms 19.98 Farmers Bank Northern MO 34.29 BSN Sports Collegiate Pacific 160.98 Fedex 22.26 Five Star Electric 6,975.00 Midwest Laboratories Inc 276.45 Fleet Services 5,019.10 Midwest Tactical Training 600.00 Grand River Mutual Tele 1,288.32 MIRMA 40.00 Grass Pad Inc 1,823.00 Missouri CCFO Assoc 25.00 Gray’s Jewelry & Gifts 300.00 Missouri City Management 200.00 Hammond, Alice 138.48 Missouri One Call System 26.00 Harrison Co Ad-Visor 40.20 Missouri Public Utility Alliance 170.00 Harrison Co Treasurer 972.36 Norris Aggregate Products 148.08 Hasler Inc 65.00 North Missouri Satellite 1,346.67 Heiman Inc 136.34 Northwest Implement 132.35 Hoover, Brenda 120.00 Petty Cash 119.40 Hunter’s Guns 922.10 Petty Cash – Bethany Pub Lib 8.80 Hy Vee Food Store 2.50 Postmaster 2,700.00 Ikon Financial Services 108.49 Quill Corporation 260.47 Industrial Sales Co Inc 59.80 R/S Electric Utility Services 1,469.60 Information Technologies Inc 1,599.00 Remmers Design 716.00 Kelly Tire & Exhaust 1,764.12 Trace Analytics Inc 75.00 Kerotest Manufacturing Corp 1,237.56 Trenton Coca-Cola Bottling 44.00 Kriewitz, Wendy 144.45 Tyler Technologies 1,082.55 MDI/MSU 200.00 USA Blue Book 434.88 MFA Agri Ser-Bethany 57.50 Dept of Natural Resources 45.00 Total $732,286.81

Void Check

Dept of Nat Resources 85.00

Total $85.00

Payroll 4-08-11

Flesher, Fredric 141.52 Jones, Joshua 714.85 Stallings, Renna 1,267.63 Crawford, David 35.15 Hagler, Janelle 1,365.47 Graner, Richard 275.19 Johnson, Cathy 809.07 Nichols, Jeffrey 188.70 Holloway, Andrew 579.33 Mann, Randall 188.70 Lawson, Kevin 958.57 Remmers, Andre 188.70 Dierenfeldt, Rick 953.95 Schroff, Jaunita 1,129.53 Russell, Melvin 720.96 Turley, Rebekah 834.05 Russell, Robert 879.01 Ellis, Joyce 704.53 Hayden, Rickey 1,084.22 Hamilton, Sabra 991.15 Stottlemyer, Lela 214.98 Groom, Brian 1,045.10 Gard, Paul 906.45 Holloway, Bryan 954.66 Burns, Walker 965.26 Place, Trevor 838.01 Clemmons, Ted 942.66 Gannan, John 784.91 Greene, Richard 886.79 Burkhead, Mike 722.62 Groves, Kenneth 955.69 Murphy, Jamie 718.42 Breer, Michael 598.46 Kinnison, Teresa 376.17 Cowell, Christopher 857.94 Wooderson, Karen 179.87 Jennings, Randy 977.71 Dunlap, Erma 121.37 Sanders, Linda 99.18 Barnett, Brooke 944.47 Robertson, Kenneth 1,112.39 Williams, Lindsay 617.86 Willis, Brian 619.30 Thomas, Michelle 675.94 Puffer, Toby 685.26 Kohler, Ann 240.87 Hoover, Charles 747.03 Schell, Norman 137.73 Pierce, Scott 488.91 Ing Life Insurance 435.00 Hulet, George 1,065.35 BTC 10,489.53 Thompson, Brad 609.84 Community America 50.00 Marsh, Gary 538.93 Harrison Co Circuit Court 79.81 Total $46,694.75 Approval Or Mayor R. E. Graner called for approval or correction of the minutes of Correction Of April 4, 2011. Minutes

Motion made by Alderman Jeff Nichols to approve the minutes of April 4, 2011 and seconded by Alderman Andre Remmers.

Administrator & Mayor R. E. Graner asked for Administrator and Department Reports. Department Reports

Vision Administrator Janelle Hagler explained to Council that the vision care Coverage has been dropped from the health insurance plan. The insurance company is still offering the vision coverage at the employee’s expense.

Motion made by Alderman Jeff Nichols for the employee to pay $2.00 and city pay $5.00 on employee and on the family plan 60% paid by the City and 40% paid by the employee and seconded by Fred Flesher.

Bid /Compact Administrator Janelle Hagler submitted bid for the gas department for Track Loader a compact track loader. The bids submitted were Northwest Implement for $40,300.00; Fordyce Equipment for $39,695.02; K.C. Bobcat for $37,764.55; and Dean Machinery for $33,200.00. George Hulet, Water/Sewer Superintendent, and Ted Clemmons, Gas Superintendent, went and looked at each machine. The Dean Machinery track loader was low bid but the machine was smaller and cannot lift the heavier equipment. Ted Clemmons, Gas Superintendent, recommends purchasing the T630 Track Loader from K.C. Bobcat for $39,764.55. This purchase will include the grapple bucket. The T630 has more room in the cab and a larger pump, gpm’s and, a hydraulic quick-tach.

Motion made by Alderman Jeff Nichols to accept Ted Clemmons recommendation on the T630 Track Loader from K.C. Bobcat for $39,764.55 and seconded by Alderman Fred Flesher.

Bid / Carbon Administrator Janelle Hagler submitted a bid for a 9’x9’x20’ carbon Building building with concrete floor and drain at the water plant. The bids submitted was TP Construction for $7,686.09; Michael Spurling for $8,700.00; and Pankau Construction for $8,400.00. Kenny Groves, Chief Water Treatment Plant Operator, recommends TP Construction for $7,686.09 since it was low bid. The budget was $7,000.00.

Motion made by Alderman Jeff Nichols to accept Kenny Groves’ recommendation on the carbon building from TP Construction for $7,686.09 and seconded by Alderman Randall Mann.

Bid / South Administrator Janelle Hagler submitted bids on the south clear well Clear Well Roof pump house roof and face board replacement. The bids submitted Repair were TP Construction for $1,091.76; Michael Spurling for $570.00; and Pankau Construction for $507.37. Kenny Groves, Chief Water Treatment Plant Operator, recommends Pankau Construction for $507.37 since it was low bid.

Motion made by Alderman Andre Remmers to accept Kenny Groves recommendation on replacing the south clear well pump house roof and face board to Pankau Construction for $507.37 and seconded by Alderman Randall Mann.

Bids / Replace Administrator Janelle Hagler submitted bids to replace roof nails of Nails the gas/water/sewer barn with screws. The bids submitted were Michael Spurling for $2,500.00; Pankau Construction for $2,560.00; and TP Construction for $951.64. George Hulet, Water/Sewer Superintendent, recommends TP Construction for $951.64 since it was low bid. The budget amount was $2,500.00.

Motion made by Alderman Fred Flesher to accept George Hulet recommendation for replacing the nails on the gas/water/sewer barn to TP Construction for $951.64 and seconded by Alderman Randall Mann.

Administrator Janelle Hagler advised the Council there will be a meeting with Vanum, Larkin’s Cristine Stallings, Brooke Barnett, and George Hulet about the drains in the pool.

The Street Project had to send out bids again. The project is considered new construction instead of maintenance. Bids are to be in by April 29, 2011.

Recycle Center Administrator Janelle Hagler, Sabra Hamilton, Economic Developer, and Alderman Jeff Nichols met with Justin at Wal-Mart and Daniel at Veolia on putting bins at Wal-Mart for the recycling center. Considering placing the bins at the current recycling center site instead of Wal-Mart and installing a security light. Sabra Hamilton, Economic Developer, mentioned about a grant for a motion light that we might apply for through Wal-Mart.

Accident / Truck Josh Graham had an accident in Truck #23 with the Street #23 Department. Josh was backing up to a trailer and the front of truck hit a concrete tube.

House Troy Jennings has started the demolition on the Laytham house on Demolition 18th Street.

Mayor R. E. Graner asked for Economic Development Report.

Demolition Sabra Hamilton, Economic Developer, has gotten signatures for the Grant seventeen properties on the demolition grant. Resolution Mayor Richard Graner read a RESOLUTION 2011-02 OF THE CITY OF 2011-02 BETHANY, MISSOURI, RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN.

Motion by Alderman Jeff Nichols to approve the first reading on Resolution 2011-02 and seconded by Alderman Andre Remmers.

Resolution Mayor Richard Graner read a RESOLUTION 2011-03 EXCESSIVE 2011-03 FORCE.

Motion made by Alderman Jeff Nichols to approve the first reading on Resolution 2011-03 and seconded by Alderman Fred Flesher.

Resolution Mayor Richard Graner read A RESOLUTION 2011-01 A RESOLUTION 2011-01 OF THE CITY OF BETHANY, MISSOURI, STATING INTENT TO SEEK FUNDING THROUGHOUT THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING THE MAYOR TO PURSUE ACTIVITIES IN AN ATTEMPT TO SECURE FUNDING.

Motion made by Alderman Jeff Nichols to approve the first reading on Resolution 2011-01 and seconded by Alderman Fred Flesher.

Demolition Sabra Hamilton, Economic Developer, needs the City to agree to the Grant $13,743.82 in kind for the grant and $10,500.00 for the cash match. The cost of the paint testing and disposing of the asbestos siding and shingles can be inspected by John Gannan, Building Inspector, since he is certified.

Motion made by Alderman Jeff Nichols to agree to the $13,743.82 in kind for the grant and $10,500.00 for the cash match for the City and seconded by Alderman Fred Flesher.

Enhanced Enterprise Zone meeting is scheduled May 6, 2011 at 5:30 p.m.

Website Sabra Hamilton, Economic Developer, told the Council the new website will be up and going in two weeks.

Certification of Election The certification of election results of the April 5, 2011 municipal election was received from the County Clerk as follows:

Candidate East Ward

East Ward Alderman (2yr): Todd Williams 154 Mick Wilczek 92

West Ward Alderman (2yr): Jeff Nichols

Motion made by Alderman Fred Flesher to accept the certification of election results of the April 5, 2011 Municipal Election as received from the County Clerk and seconded by Alderman Randall Mann.

Close Sine Die Motion made by Alderman Randall Mann to Close Sine Die and seconded by Alderman Jeff Nichols.

Oath of Office Jaunita Schroff, City Clerk, administered the Oath of Office to the re- elected West Ward Alderman Jeff Nichols and newly elected East Ward Alderman Todd Williams.

City Clerk The Board proceeded to elect the City Clerk and President of the Board of Aldermen.

Motion made by Alderman Jeff Nichols to elect Jaunita Schroff as City Clerk and seconded by Alderman Randall Mann.

Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye

President of Motion made by Alderman Fred Flesher to re-elect Alderman Jeffrey Board of Nichols as President of the Board of Alderman and seconded by Alderman Alderman Randall Mann.

Nichols – Abstained Williams – Aye Mann - Aye Flesher– Aye

Public Input Mayor R. E. Graner asked if there was any public input.

There was no public input at this time.

Council Reports Mayor R. E. Graner asked for the Council Reports and Comments.

Alderman Fred Flesher inquired about the bags of trash on the front porch at 200 South 15th Street. Administrator Janelle Hagler will check on the residence.

Business Alderman Randall Mann asked if anything has been done with the License business licenses. Administrator Janelle Hagler has received several e-mails on other town’s business licenses. Cristine Stallings, Attorney, will be getting with Administrator on the business licenses.

Alderman Todd Williams has heard from several residents that the B & M Ready Mix is a safety issue for children playing in Prentiss Park.

Alderman Jeff Nichols asked if the concerned people for the airport had considered a user fee.

Sales Tax Mayor R.E. Graner announced that the sales tax was down $1,600.00 from last year at this time.

Mayor’s Mayor R. E. Graner’s correspondence and appointments. Appointments

Mayor R. E. Graner stated that he was ready to make his appointments with the Board of Aldermen’s approval. The Mayor’s appointments are as follows:

City City Administrator – Jan Hagler Administrator

Motion made by Alderman Randall Mann to approve Mayor Richard Graner’s appointment of Jan Hagler as City Administrator and seconded by Alderman Fred Flesher.

City Treasurer City Treasurer – Rebekah Turley

Motion made by Alderman Fred Flesher to approve Mayor Richard Graner’s appointment of Rebekah Turley as City Treasurer and seconded by Alderman Randall Mann.

City Attorney City Attorney – Cristine Stallings

Motion made by Alderman Randall Mann to approve Mayor Richard Graner’s appointment of Cristine Stallings as City Attorney and seconded by Alderman Fred Flesher.

Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye Police Chief Police Chief – Brian Groom

Motion made by Alderman Jeff Nichols to approve Mayor Richard Graner’s appointment of Brian Groom as Police Chief and seconded by Alderman Todd Williams.

Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye Police Officer Police Officer – Bryan Holloway

Motion made by Alderman Jeff Nichols to approve Mayor Richard Graner’s appointment of Bryan Holloway as Police Officer and seconded by Alderman Todd Williams.

Police Officer Police Officer – Rick Dierenfeldt

Motion made by Alderman Fred Flesher to approve Mayor Richard Graner’s appointment of Rick Dierenfeldt as Police Officer and seconded by Alderman Randall Mann.

Police Officer Police Officer – Kevin Lawson

Motion made by Alderman Jeff Nichols to approve Mayor Richard Graner’s appointment of Kevin Lawson as Police Officer and seconded by Alderman Todd Williams.

Police Officer Police Officer – Trevor Place

Motion made by Alderman Jeff Nichols to approve Mayor Richard Graner’s appointment of Trevor Place as Police Officer and seconded by Alderman Todd Williams.

Fire Chief Fire Chief – John Gannan

Motion made by Alderman Fred Flesher to approve Mayor Richard Graner’s appointment of John Gannan as Fire Chief and seconded by Alderman Randall Mann.

Nichols – Aye Williams - Aye Mann - Aye Flesher– Aye

Street Street Commissioner – Rick Hayden Commissioner

Motion made by Alderman Randall Mann to approve Mayor Richard Graner’s appointment of Rick Hayden as Street Commissioner and seconded by Alderman Fred Flesher. Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye Water/Sewer Water/Sewer Superintendent – George Hulet Superintendent

Motion made by Alderman Randall Mann to approve Mayor Richard Graner’s appointment of George Hulet as Water/Sewer Superintendent and seconded by Alderman Fred Flesher.

Gas Gas Superintendent – Ted Clemmons Superintendent

Motion made by Alderman Fred Flesher to approve Mayor Richard Graner’s appointment of Ted Clemmons as Gas Superintendent and seconded by Alderman Randall Mann.

Economic Economic Development Director – Sabra Hamilton Development Director

Motion made by Alderman Jeff Nichols to approve Mayor Richard Graner’s appointment of Sabra Hamilton as Economic Development Director and seconded by Alderman Todd Williams.

City Doctor City Doctor – Dr. Terry Hall

Motion made by Alderman Fred Flesher to approve Mayor Richard Graner’s appointment of Dr. Terry Hall as City Doctor and seconded by Alderman Randall Mann.

Closed Session Motion made by Alderman Fred Flesher to go into closed session for legal and personnel and seconded by Alderman Randall Mann. 6:45 p.m.

CLOSED SESSION

Pool Administrator Janelle Hagler told the Council that there were concerns that the pool contractors were changing the plans of the pool without proper approval. Some drains on the pool deck were being omitted and there was a concern of the water drainage. Cristine Stallings had heard that some subcontractors were not getting paid. The pool is supposed to be finished on May 5, 2011. The deadline is May 1, 2011 and a fine of $300.00 a day after the deadline. There was some concern on the temperature when some of the concrete was poured.

Josh Graham’s last day is April 22, 2011. Gary Marsh has his CDL license and will be helping out the Street Department.

Open Session Motion made by Alderman Jeff Nichols to go to open session at 7:05 p.m. and seconded by Alderman Fred Flesher.

OPEN SESSION

Adjournment Motion made by Alderman Randall Mann to adjourn at 7:05 p.m. and seconded by Alderman Fred Flesher.

______R.E. Graner, Mayor

ATTEST:

______Nita Schroff, City Clerk