Sapphire Lakes Association

SAPPHIRE LAKES MASTER ASSOCIATION ANNUAL MEETING MINUTES Wednesday, March 1, 2017 - 6:30 p.m. - Pool # 3

1. Meeting was called to order by President Bob Foster at 6:30 p.m. Attendance: Deanna Scholl (Amber), Mike Mears (Amethyst), Bill Kearney (Diamond), John Hachmann (Emerald alternate), Irwin LeShaw (Garnet), Ben Raia (Hematite), Bob Foster(Jade), John Azzinaro (Jasper), Gary Vanstone (Malachite), Skip Lundborg (Opal ), Connie Fullerton (Spinel), Sue Chapin (Topaz), George Lavery (Tourmaline alternate), Marian Vella (Turquoise). Quartz not represented. 2. Proof of Due Notice for Meeting Meeting was duly noticed. 3. Reading and Disposal of 2016 Annual Minutes Motion by Connie Fullerton seconded by Sue Chapin to accept the minutes of March 2, 2016 Annual Board Meeting Minutes. Passed unanimously. 4. President’s Report – Bob Foster The first stage of fiber-optics system is almost completed and wire has been ordered for the next stage. It is hoped connection to units will begin later this month and completion possibly by October 1st. Karl will co-ordinate with Comcast regarding entrance to each unit. Thanked Karl for doing a great job. 5. Manager’s Report – Karl Forsman Karl Forsman, Manager thanked the officers and all members of the Board for their leadership. Some accomplishments in the past year were:  New liner and approved ladder at Pool 1  Pool deck repairs at pools 1 and 2  Change of location of car wash area to accommodate basketball hoop  New dumpster fences at three locations  Plantings valued at $10,000 on Belina, Luisa Court and Spinel Association  Acid washing of pool 4  Repair of concrete sidewalks at 8 separate locations  Repair of several post lamps  Purchase of shipping container for storage  Lake Committee actions produced significant improvement to lakes.  Reported the 2 maintenance people are working out well with the pools being maintained by Alligator Pools. Also advised the barrier arm is being repaired and will be back up within a few days. 7. Treasurer Report – Mike Mears Mike explained the Profit and Loss Statement which was distributed to those in attendance. Motion by Sue Chapin seconded by Irwin LeShaw, to roll over the 2016 budget excess funds of $23,625 plus $88,500 Comcast signing bonus to the 2017 budget. Passed unanimously. 8. Members Questions  Thank you to the Board for an excellent job!  Are reserves properly funded? Yes  What telephone numbers will be used for Comcast? Working with those on file with Karl.  New dumpsters cannot be opened from the inside. Mechanical handle has been installed.  When awnings need to be replaced, can associations work together for best price? Yes  Several questions regarding the installation of the fibre-optics were answered. . Motion by Skip Lundborg seconded by Connie Fullerton to adjourn. Passed unanimously.

Respectfully submitted by: Marian Vella, Secretary Ann Morrison, Recording Secretary

1 SAPPHIRE LAKES MASTER ASSOCIATION BOARD OF DIRECTORS ORGANIZATIONAL MEETING MINUTES March 1, 2017, immediately following Annual Meeting, Pool #3

The Organizational Meeting was called to order by Bob Foster and then turned over to Bob Rosenow of Resort Management.

Attendance: : Deanna Scholl (Amber), Mike Mears (Amethyst), Bill Kearney (Diamond), John Hachmann (Emerald alternate), Irwin LeShaw (Garnet), Ben Raia (Hematite), Bob Foster(Jade), John Azzinaro (Jasper), Gary Vanstone (Malachite), Skip Lundborg (Opal ), Connie Fullerton (Spinel), Sue Chapin (Topaz), George Lavery (Tourmaline alternate), Marian Vella (Turquoise). Quartz not represented.

1. Motion by Bill Kearney seconded by Irwin LeShaw to accept the slate of officers – Bob Foster, President, Ben Raia, Vice-President, Mike Mears, Treasurer, Marian Vella, Secretary and Connie Fullerton, Director-at-Large. There were no nominations from the floor. Passed unanimously.

2. Motion by Bill Kearney seconded by John Hachmann:  to designate Bob Foster, Ben Raia, Irwin LeShaw, Marian Vella and Mike Mears as authorized check signers and signing of bank resolution forms as well as Bob Rosenow, Resort Management.  to approve written requests to Resort Management by any unit owner for a copy of the Year- End financial distribution.  to approve Ron Campbell of CSK Legal as the assigned Registered Agent and Attorney. 3. Motion by Sue Chapin seconded by George Lavery:  to shred association archives prior to 2009.

Meeting adjourned by Bob Foster, President. Passed unanimously.

Respectfully submitted by: Marian Vella, Secretary Ann Morrison, Recording Secretary