Asset Management Frequently Asked Questions (FAQ) 1.0 Supplemental Job Aid

Date: 7/13/2014

Target Audience: FI$Cal AM Users

Purpose: This Supplemental Job Aid answers Frequently Asked Questions (FAQ) for Asset Management.

Asset Management Frequently Asked Questions (FAQ)

Question Answer What happens if an asset is Manually enter the asset in Express Add. Then go into not identified on a purchase the Basic Add, Location/Comments/Attributes tab order and the receiver and enter the purchase order ID in the “Comments” performs the receipt field advising that the PO copy is attached. Finally, transaction and it doesn’t get attach the PO in the “Image” area. sent to AM? How do I fix this? What happens if the asset is As long as the receipt has not been vouchered, the correctly identified in the PO, receiving role can go back into the receipt. Click the however, the receiver forgets Interface Receipt box, and then Save it again. This will to click the Interface Receipt start the process to send to AM. box? How do I fix this? If the receipt has been vouchered, manually enter the asset in Express Add.

Then go into the Basic Add, Location/Comments/ Attributes tab and enter the purchase order ID in the “Comments” field advising that the PO copy is attached. Finally, attach the PO in the “Image” area. What happens if the receiver Perform a cost adjustment of the asset to make the forgets to click the total cost $0.00, and then update the reason for the Serialization box for multiple retirement in the Basic Add, Location/Comments/ assets, clicks the Interface Attributes tab. Next retire the asset. (See Job Aid Receipt box, and now it has FI$Cal.092). Manually enter the assets one by one in been sent over to AM as a Express Add. single asset? How do I fix this? Then go into the Basic Add, Location/Comments/ Attributes tab and enter the purchase order ID in the “Comments” field advising that the PO copy is attached. Attach the PO in the “Image” area.

FI$Cal.101 - Asset Management Frequently Asked Questions (FAQ) 1.0 Updated 7/13/2014 Page 1 of 1