State Capitol and Executive Residence Board

State Capitol and Executive Residence Board Meeting Minutes Governor’s Conference Room, State Capitol, First Floor – East Wing January 18, 2005 at 1:00 p.m.

1. Call to Order The meeting of the State Capitol and Executive Residence Board (SCERB) was called to order by the Chairperson Senator Fred Risser at 1:10 p.m.

2. New Members The new members were introduced: Mr. John J. Fernholz, Landscape Architect and Representative Jean Hundertmark.

3. Oath of Office New members took their oaths. The oaths of office were signed and notarized by Ms. Barbara Nelson, Office of the Governor.

4. Roll Call Mr. Michael Stark, SCERB Secretary, called the roll. A quorum was present.

Members Present: Ms. Sally Basting, Citizen Member; Mr. Robert Cramer (arrived at 1:47 PM), Administrator, DOA, Division of State Facilities; Mr. John J. Fernholz, Landscape Architect; Mr. Arlan Kay, Architect; Representative Jean Hundertmark (arrived at 1:20 PM); Senator Joseph Leibham (arrived at 3:10 PM); Senator Fred A. Risser; Representative Carol Owens; Representative Marlin Schneider (arrived at 1:30 PM); Mr. Anthony Puttnam, Architect; Mr. James Sewell, SHS Senior Preservation Architect; Ms. Debra Woodward, Interior Designer; Mr. Michael Stark, SCERB Secretary.

Members Absent: Senator Dale W. Schultz; Mr. Robert E. Lewcock, Interior Designer; Mr. Eugene Potente, Interior Designer; Mr. David Haley, State Chief Architect, DOA, Division of State Facilities.

Guests Present: Mr. Michael Bath, DOA, Division of State Facilities; Mr. Daniel Stephans, DOA, Division of State Facilities; Mr. Jim Schumacher, J.P. Cullen; Mr. Randy Lagman, Wisconsin Eye; Mr. Jeff Roberts, Wisconsin Eye; Ms. Laura Davis, Isthmus Architecture; Ms. Mary Price, Wisconsin Association of School Councils; Ms. Michelle McGrath, Wisconsin Association of School Councils; Mr. John Meinke, CES 5 9/11 Memorial Advisor; Mr. Scott Simacek, 9/11 Memorial Advisor; Ms. Holly Pulvermacher, 9/11 Design Team; Ms. Ellen Klahn, 9/11 Design Team; Mr. Matthew Bittinger, 9/11 Design Team; Mr. Cory Manthei, 9/11 Design Team; Mr. Josh Brockmann, 9/11 Design Team; Mr. David Ewanowski, KEE Architecture, Inc.; Mr. John Scocos, Secretary, Department of Military Affairs; Ms. Roxanne Nelson, Staff, Senate Chief Clerk’s Office; Mr. Jason Rostan, Staff Member, Representative Hundertmark’s Office; Ms. Teri Nelson, DOA, Division of State Facilities.

1 5. Approval of Past Meeting Minutes

Motion #1: Mr. Puttnam moved to accept the minutes as recorded from the September 21, 2004 SCERB meeting. Seconded by Representative Carol Owens.

Motion #1 approved by a unanimous voice vote.

6. Election of Officers

Chairperson Senator Risser deferred the election of new SCERB officers until the next meeting since all of the legislative members of SCERB had not been selected by their respective caucuses.

7. Appointment of Subcommittees

Each member was given a list of subcommittees and asked to choose the committees they would like to serve on.

8. Subcommittee on the Executive Residence:

A. First Floor Barrier Free Restroom Facility: Mr. David Ewanowski, Architect with KEE Architecture presented plans to modify one of the first floor restrooms at the Executive Residence to make it barrier free. The plan will relocate light switches, widen doors and add grab bars in the toilet space to make the room barrier free. Representative Owens, Executive Residence Subcommittee Chairperson, indicated she is very happy with the plan and believes it is an excellent solution. Senator Risser felt the plan was a very reasonable and a fair approach to solve the problem. In addition, he felt it would be cost effective.

Motion #2: Mr. Kay moved to support the restroom remodel. Seconded by Ms. Woodward. Motion #2 approved by a unanimous voice vote.

B. Barrier Free Interior ADA Ramp: Mr. Daniel Stephens with DOA, Division of State Facilities, discussed the temporary ramp that was installed in the foyer of the Executive Residence to span two steps. Constructed using in-house staff, the ramp provides an accessible entrance for the holiday season. Senator Risser indicated he saw the temporary ramp last week and believed it worked very well to solve the problem. The only issue left to solve is the aesthetics of the design. Representative Owens would like the subcommittee members to have the opportunity to meet at the Residence one more time to view the temporary ramp before any decision is made. Mr. Stephans indicated the staff at the Executive Residence liked the temporary ramp. Additionally, it was mentioned the ramp is being used by many of the visitors, not just those with disabilities. Ms. Basting agreed the subcommittee should have the opportunity to see the temporary ramp and provide comments on its design. Mr. Stark will set up a meeting to have the members of the subcommittee look at the ramp before the next SCERB meeting. Senator Risser mentioned he would open the tour of the ramp to all SCERB members, not just those on the Executive Residence Subcommittee.

2 9. Subcommittee on the State Capitol

A. Automated Teller Machine in Rotunda Basement: Senator Risser explained at our previous meeting, SCERB voted to allow the addition of an Automated Teller Machine in the Capitol basement vending room at no cost to the State. Secretary Stark indicated the machine was installed sometime between December 26 and January 1, 2005. It is now operational and open to the public. A fee is charged for each transaction.

B. September 11 Memorial: Senator Risser asked Representative Carol Owens to provide the background on the 9/11 Memorial request. Representative Owens indicated this group, students from Princeton Senior High School, is not in her district. The group, however, was aware she was a member of SCERB and contacted her to ask for help and assistance. Representative Owens stated the intent was not to locate the 9/11 Memorial permanently in the Capitol, but rather to display this sculpture in the Capitol for a set period of time and then move it around the state displaying it in county courthouses. This will allow the memorial to be visible to more of our state’s citizens. The original design was very large. In a previous meeting SCERB had indicated it should be reduced in size and weight. The group spent the past several months working on plans to meet this goal.

At this point Representative Owens turned the floor over to the school group and asked the members of the 9-11 Memorial Team to introduce themselves. Ms. Ellen Klahn (student) started the presentation and gave a brief background of what the group was trying to accomplish. She indicated the Wisconsin Association of Student Councils (WASC) is representing their group. Mr. Josh Brockmann (student) spoke next. Mr. Brockmann explained they have downsized the memorial to 1/3 of the original size and reduced the weight. It now estimated to weigh between 1,200 to 1,350 pounds. Senator Risser asked if this is really portable being the weight is at least 1,200 pounds. He also wanted to know how much floor space the memorial will require as space in the Capitol is limited. Mr. Brockmann explained the memorial is still in the design phase and has not been built. When complete, however, it would be roughly the size of a small refrigerator. The base dimensions will be approximately 4’ x 4’ or 16 square feet in total area. The two towers will be made hollow and covered with a granite or limestone veneer in order to reduce the total weight. Mr. Fernholz asked the total height of the monument. Mr. Brockmann indicated it would be approximately 4’ tall. Mr. Kay asked if the students had a specific location in the Capitol they would like to see used and how long they would like the memorial displayed in the building. Ms. Pulvermacher indicated they do not have any specific spot in mind and would like SCERB to make a recommendation. They were hoping the memorial could remain in the building for approximately six months. Ms. Pulvermacher also stated the memorial would be part of a nationwide event. All 50 states want to display a memorial in their respective capitols on September 11, 2005.

Mr. Fernholz questioned what materials would be used to construct the memorial. Mr. Brockmann indicated it would be manufactured using mostly limestone and granite veneer. Representative Owens stated the memorial would be designed and fabricated in sections that could come apart in order to facilitate moving.

Senator Risser asked the group if they had a revised picture or rendering of the memorial as SCERB has several new members who had not seen the previous proposal. Ms. 3 Woodward asked the group if they have any commitments to move the memorial to any other locations in Wisconsin at this time. Ms. Pulvermacher stated no, not at this point, but they will be working with the Wisconsin Association of School Councils and asking for people to volunteer their sites.

Senator Risser stated he feels six-months is too long of a period for a display in the Capitol. Ms. Pulvermacher discussed the six-month period was just a suggestion and could change. Senator Risser believes this is a traveling display and it should not be in the Capitol for so long of a period. Mr. Stark indicated the holiday tree will be arriving the Monday after Thanksgiving. Mr. Stark also stated a typical display in the Rotunda is limited to a two week period. Representative Schneider stated he believes 9/11 is a defining moment in American History and we should be proud to display this memorial at the State Capitol. He also stated we should somehow show how this event impacted Wisconsin and our citizens by perhaps listing individual names of the Wisconsin residents who lost their lives on the memorial.

Motion #3: Representative Marlin Schneider moved to allow the exhibit to be located in the Capitol on September 11, 2005 for a period of thirty days, with the location to be determined later by DOA/Capitol Building Management. Seconded by Ms. Basting. Motion #3 approved by a unanimous voice vote.

C. Installation of Two New Veteran Memorials in the Capitol Rotunda: Mr. John Scocos, Secretary, State of Wisconsin, Department of Veterans Affairs proposed to donate and pay for the installation of two veteran memorial plaques in the Capitol Rotunda. The first plaque would be dedicated to the veterans of WWII while the second plaque would recognize and honor all Veterans from Wisconsin.

Mr. Puttnam asked what size the plaques would be. Mr. Scocos indicated they will be 24” x 36” and cast in bronze. Senator Risser stated SCERB receives requests from just about every ethnic and active group in the state to have a memorial placed in the Capitol. He does not want to dishonor our veterans but hesitates to add more plaques and memorials as once this practice is started, it is hard to stop. Representative Marlin Schneider feels there are places in the Capitol that can and should be utilized for artwork and such plaques. Mr. Puttnam agrees with Senator Risser that the State should provide a place for these plaques to be placed, but it needs to be limited. He also feels the Committee should set some clear guidelines on plaques being hung in the Capitol versus facing each plaque issue separately. Senator Risser states the number one goal is to help Veteran Affairs out and find a place for the plaques to be displayed. Representative Schneider feels this building should promote our state’s history and make people aware of who we are and where we have been. Mr. Kay disagreed with Representative Schneider. Mr. Kay feels we have a beautiful Veteran’s Museum and that is where the veterans are honored. Representative Hundertmark indicated she can understand Senator Risser’s point on how the building should be conserved. She acknowledges his concern. She also sees Representative Schneider's point and thinks veterans should be recognized in the State Capitol. The State Capitol would be the most appropriate place to have these plaques located. Mr. Puttnam believes the state needs a place for visitors to go and learn about history.

4 Mr. Cramer stated the Capitol renovation/restoration has lessened the veteran’s presence and involvement in the building since we no longer have the GAR Museum on the 4th floor of the north wing.

10. Subcommittee on the Capitol Park Grounds

A. The Capitol Park Rehabilitation Master Plan: Mr. Daniel Stephens with DOA, Division of State Facilities, presented all members with a copy of the final Capitol Park Master Plan. Senator Risser stated no action needs to be taken at this time.

Mr. Stephans explained SCERB had previously given permission to install a test mock- up or demonstration plan on 1/8th of the Capitol Park. This will occur during summer 2005 in the area between King Street and East Washington Avenue along Pinckney Street (across from the glass bank).

Mr. Fernholz voiced concern if a uniform monoculture of trees is planted around the entire promenade or terrace area. He believes this would be setting us up for a disaster or failure similar to Dutch Elm Disease or Ash Yellows. He feels the general plan is excellent and does not feel he could improve on it in any way. However, using one uniform species in the entire area is dangerous. Some of the existing Norway Maple trees in the promenade should be removed and some could live for another 100 years. Mr. Fernholz would like to see the space divided into sections with different trees planted in each section. He believes this will still give a uniform look and feel. You would not notice the change in tree species. Freeman Maple was the tree species selected to replace the Norway Maples. Mr. Fernholz believes this is an appropriate species, but should not be used all the way around the promenade.

Mr. Stephans stated we have not decided on the species to be used as of yet. The demonstration area will provide us with a true mock-up of the tree species. He feels we should remove all five trees in the demonstration area and place a new tree species in this space as a test. At this point SCERB will have the ability to view the design and make any changes and corrections they feel would be necessary before the rest of the work on the promenade is implemented. Mr. Puttnam asked if the tree cultivars grow at a similar rate that can be predicted. Mr. Fernholz indicated cultivars grow at similar growth rates and can be predicted. He suggested a mid-term solution would be to use two species in the mock up (four of one species and three of another species) in the perimeter area (promenade) between the sidewalk and the curb. Senator Risser said this is a master plan and we haven't planted any trees as of yet. Mr. Stephans believes it would not be a problem to include two different species in the test area and it is a good suggestion. Senator Risser clarified the plan is to go ahead and install the 1/8 block mock-up this summer. Once this is complete, SCERB will have the ability to view the mock-up and make any changes to the design they feel may be necessary before the entire Capitol Park promenade is undertaken. Senator Risser cautioned against removing healthy trees, as public opposition will be great. The general concepts of the Capitol Park Rehabilitation Master plan are already approved by SCERB. The details of the Capitol Park Rehabilitation Master Plan must still be worked out and approved by SCERB. Detailed cost estimates need to be prepared once 5 the details of the plan are approved. Senator Risser asked to have Ken Saiki (the Landscape Architect largely responsible for the Master Plan) attend the next meeting and brief members on the contents of the plan and answer specific questions.

11. Subcommittee on the State Capitol

A. Wisconsin Eye: Senator Risser introduced Mr. Randy Lagman, Chief Information Officer for Wisconsin Eye. Mr. Lagman explained Wisconsin Eye is a Public Affairs Station that is designing a truly state of the art program. No action will be requested today. Digital cameras would be installed in the Capitol allowing people from around the state the ability to watch what is going on in the building from their homes. The team is focused on the preservation of the Capitol. Mr. Jim Schumacher, with JP Cullen, introduced the members of the team and assured everyone that the Wisconsin Eye team will do everything in the best interest of the State Capitol. The Wisconsin Eye team members are: Jim Schumacher, team leader; Laura Davis, Isthmus Architecture; Tom Liebel, J. P. Cullen; Jay Taylor, H&H Electric; Dan Stephans, DOA/DSF; Mike Bath, DOA/DSF; Rick Skindrud, Assembly Sergeant at Arms; Ted Blazel, Senate Sergeant- at-Arms; Marsha Henfer, LTSB and Tina Nordolf, Supreme Court Marshall.

Wisconsin Eye wants to install approximately 60 cameras throughout the Capitol, using a CNN type approach to cover all the activities that occur in the building. The cameras would be installed in both legislative chambers and all hearing rooms in the Capitol. Separate agreements regarding camera locations will have to be approved by the other two branches of government (Executive and Judicial). The agreement being discussed by the Legislative branch will include the installation of the necessary fiber in the mechanical areas throughout the Capitol to accommodate future need. If approved by legislative leadership, the project will entail a large amount of work.

Mr. Schumacher presented a slideshow that took the Board members through all of the rooms in the Capitol. He pointed out the areas where the cameras will be placed in each room. There will be a few rooms, including the rotunda that will use hand held cameras along with the permanent cameras. The Governor’s Conference Room will have only hand held cameras. No final locations of any of the cameras have been determined yet. This will require SCERB approval.

Dan Stephens, representing DOA, Division of State Facilities, indicated he has been meeting with Wisconsin Eye, Isthmus Architecture, and JP Cullen to work on preliminary plans and discuss feasibility for location of fiber and camera installations in the Capitol Building. Senator Risser asked if the cameras will be lightweight and easy to move around. Mr. Lagman explained the cameras could be easily switched to high definition cameras. Representative Schneider mentioned that in 2006 technology will be converting to high definition, so why not use this technology to begin with. Senator Leibham discussed he has been working with Wisconsin Eye to reach an agreement that must still be approved by the Joint Committee on Legislative Organization (JCLO) and DOA. Part of this agreement includes a Critical Path Installation Schedule, and an Installation Plan, which Wisconsin Eye must submit to DOA, no more than 60 days after a written agreement, is reached. Both the Critical Path

6 Installation Schedule and their Installation Plan must be approved by SCERB before any work in the Capitol can begin. Senator Risser mentioned this might require a special SCERB meeting to approve installation. Senator Risser feels he would like the cameras hidden as much as possible. They are large and bulky almost imposing on you. Senator Risser asked Mr. Lagman if Wisconsin Eye would still go ahead with the project even if the Executive Branch and Supreme Court decide against it. Mr. Lagman indicated they would still go ahead and complete the installation of the cameras in the Legislative areas of the Capitol. No action was requested or taken at this time.

12. Other Business

Capitol Long Term Maintenance: Mr. Kay asked to discuss long term maintenance at the State Capitol along with budget issues. Senator Risser indicated it was already 3:30 PM and he had promised members to adjourn at this time. He indicated he would make sure Mr. Kay’s request would be the first item for discussion at the next meeting.

Supreme Court Public Access: Representative Schneider was concerned about public access to the Supreme Court and asked to discuss this item at the next meeting. Senator Leibham suggested we meet again soon to discuss Wisconsin Eye.

Next SCERB Meeting: Senator Risser did not establish the next meeting date, but did indicate it would most likely be in March or April. He may decide to call a special meeting at an earlier date if issues with Wisconsin Eye require a more urgent need.

13. Adjournment

Chairperson Senator Fred Risser, adjourned the meeting at 3:40 p.m.

Respectfully submitted,

Michael M. Stark, Secretary State Capitol and Executive Residence Board