Prior to this meeting, Brett Culpin and Helen Wilson gave a presentation to members on the Site Allocations & Policies Development Plan Preferred Options Document.
MINUTES OF THE MEETING OF UPPINGHAM TOWN COUNCIL HELD AT THE TOWN HALL, UPPINGHAM, ON WEDNESDAY 7TH NOVEMBER 2012.
131/12 CHAIRMAN’S OPENING REMARKS: The chairman welcomed members and members of the public and proposed to suspend standing order (1.j) ‘Standing to speak’. Seconded by Anne Rollins. 11 in favour, 4 against. The chairman welcomed Peter Ind onto the council.
132/12 ATTENDANCE REGISTER: Cllr’s David Casewell (Mayor) Dave Ainslie, Lindsay Cooper, Christine Edwards, Sam Findlay, Julie Lewis, Peter Ind, Alan Pickersgill, Peter Rees, Richard Reeve, Anne Rollins, Ian Salt, Robin Schlich, Ron Simpson & Cornelius Vincent- Enright.
Four members of the public, County Councillor Marc Oxley.
133/12 APOLOGIES FOR ABSENCE: None
134//12 DECLARATION OF MEMBERS’ INTERESTS:
Peter Rees, non-pecuniary interest in item 14 (Age UK) being a trustee Peter Ind, non-pecuniary interest in item 14 (Age UK) as spouse is secretary
Lindsay Cooper, pecuniary interest in item 22 planning application APP/0695 being an employee of Uppingham School. David Casewell, pecuniary interest in item 22 planning application APP/0695 being an employee of Uppingham School.
Having declared a pecuniary interest, these members left the room during the discussion and decision of the declared item
135/12 TO CONFIRM THE MINUTES OF THE MEETING HELD ON WEDNESDAY 3RD OCTOBER 2012: Proposed by Richard Reeve, seconded by Sam Findlay, that these minutes be accepted. 11 in favour, 4 abstentions.
136/12 TO RECEIVE THE REPORT OF THE PLANNING COMMITTEE MEETING HELD ON TUESDAY 23RD OCTOBER 2012: Proposed by Richard Reeve, seconded, by Dave Ainslie, that the Report be received. 12 in favour, 3 abstentions.
137/12 CLERK’S REPORT:
Electric Charging Point
Waiting for Cenex to carry out a survey in the Town Hall car park
Fibre Optic Cable
Waiting for definitive route plan for the cable from Rutland Telecom
1 Hopper Bus
To be discussed on Wednesday 7th November with Roger Begy & Co. (The Hopper Bus was raised during the meeting with the Mayor and Deputy at the House of Parliament)
Risk Assessment
The report is tabled for members to read for discussion at the next full council meeting.
Market Place
Regardless of two requests to legal at Rutland County Council no response has yet been received.
Town Hall – Leak main hall
During the last bad weather, rainwater came in through the air vent in the main hall so much so that a bowl had to be put underneath it. Awaiting a quotation to put up scaffolding to investigate the problem. If it is a minor repair then it will be carried out at the same time. If it is a major repair an estimate will be forwarded and two further quotations will be obtained.
Visions, Aims Objectives, Priorities
Tabled for members to be considered at the next full council meeting.
Signage
Tabled for members Rutland County Council Highways signage principles
Christmas Lights
Tomorrow, 8th November a working party will meet in the chamber to string the lights for the Market Place. Help is required.
138/12 DEMOCRATIC 15 MINUTES – AN OPPORTUNITY FOR THE PUBLIC TO SPEAK: No one wished to speak
139/12 TO RECEIVE REPORTS FROM REPRESENTATIVES WORKING WITH EXTERNAL BODIES:
Ron Simpson had attended a meeting the Executive Committee of the Parish Council’s And advised that there is a proposal that Rutland will get three independent representatives on the National Executive.
Julie Lewis, Uppingham in Bloom, advised members that the winter planting had begun, that fund raising had achieved £400 +.
Robin Schlich said that the recent successful Uppingham Theatre production was well attended, full houses throughout.
David Casewell and Dave Ainslie had attended the quarterly meeting with Helen Briggs and Roger Begy (notes attached to these minutes)
A localism meeting had taken place, (notes attached to these minutes.)
2 David Casewell & Dave Ainslie represented Uppingham at an all-party group meeting at the Houses of Parliament. (Notes previously distributed to members)
140/12 NEIGHBOURHOOD PLAN: Ron Simpson updated members on the progress so far which included the Tod’s Piece questionnaire being analysed; meetings with developers and moving onto the economic development of the town. Notes to be circulated to members.
141/12 TO RECEIVE THE HALF-YEAR ACCOUNTS, BANK RECONCILIATION’S & AUDIT REPORT: The only issue raised through the interim audit related to the payroll analysis produced by Rutland County Council. The auditors had produced a format for the analysis, which has been forwarded to Rutland County Council’s payroll department.
Proposed by Christine Edwards, seconded by Sam Findlay, that the half-year accounts, bank reconciliation’s and audit report be received.
142/12 THE SITE ALLOCATIONS & POLICIES DEVELOPMENT PLAN DOCUMENT, PREFERRED OPTIONS: Proposed by Richard Reeve, seconded by Ron Simpson, that the response as tabled for members, with an alteration to the proposal (1), adding the word ‘maximum’ should be sent to Rutland County Council.12 in favour, 1 against, 2 abstentions.
143/12 THE DRAFT PRECEPT FOR THE YEAR 2013 – 2014: Taking note of NALC’s Guidance, this council recognises that councillors present have a pecuniary interest in setting a precept. Proposed by David Casewell, seconded by Ron Simpson, that we acknowledge such an interest and vote for dispensation to continue the business of this item. Unanimously Agreed
Proposed by Dave Ainslie, seconded by Richard Reeve, that members are minded to accept the income and expenditure as presented. Unanimously Agreed
144/12 GRANTING PERMISSION FOR FREE USE OF THE TOWN HALL FOR:
1. Age Concern’s Christmas Party Sunday 2nd December 2012: Proposed by Julie Lewis, seconded by Sam Findlay, to grant permission for the free use of the hall for the Christmas Party. 14 in favour, 1 abstention. 2. Late night shopping 6th December 2012: Proposed by Julie Lewis, seconded by Cornelius Vincent-Enright, to grant permission for the free use of the hall for the late night shopping. 13 in favour, 1 against, 1 abstention.
145/12 GRANTING USE OF THE MARKET PLACE FOR THE COTTESMORE HOUNDS MEET ON TUESDAY 1ST JANUARY 2013 AT 11 A.M: Proposed by Richard Reeve, seconded by Christine Edwards, to grant permission for use of the Market Place for the Cottesmore Hounds meet, with usual cleaning up arrangements. 12 in favour, 3 abstentions.
146/12 CONTACTING BANKS & BUILDING SOCIETIES RE EMPTY BUILDING IN UPPINGHAM: Proposed by Richard Reeve, seconded by Christine Edwards, that Dave Ainslie, through the Clerk, contacts various banking organisations. Unanimously agreed
147/12 TO AGREE THE RECENT CO-OPTED MEMBER’S APPOINTMENT TO THE PLANNING AND FINANCE & GENERAL PURPOSES COMMITTEES: Proposed by, Robin Schlich, seconded by Ian Salt, that Peter Ind be appointed to the Planning and Finance and General Purposes committee. 14 in favour, 1 abstention.
3 Members agreed to discuss agenda item 19 before agenda item 18 to allow Ron Simpson to leave the meeting.
148/12 TO CONSIDER ELECTRIC CAR CHARGING POINTS IN UPPINGHAM: New information from RCC now suggests that a car charging point in Mercer’s Yard car park next to the pay machine would be feasible. This would only require the one car park space to be re- allocated as a 15min drop off point only (probably free).
Proposed by David Casewell, seconded by Dave Ainslie, that this council approves of the installation of an electric car charging point , as already agreed in the town hall car park, or at Mercer’s Yard car park, or at both, subject to appropriate external funding. Unanimously agreed.
Ron Simpson left the meeting (8.55 p.m.)
Proposed by David Casewell, seconded by Dave Ainslie, to suspend the meeting for a few minutes to allow Cllr Marc Oxley to speak. (8.56 p.m.) Unanimously Agreed.
Meeting reconvened at 9.p.m.
149/12 UPPINGHAM BECOMING A FAIR TRADE TOWN AS REQUESTED BY THE UPPINGHAM TOWN PARTNERSHIP: Proposed by David Casewell, seconded by Christine Edwards, that this council supports Uppingham Town Partnership in their bid to help Uppingham achieve Fair Trade status, subject to a positive reply to an enquiry as to the position of the local NFU. 9 in favour, 5 against, 1 abstention.
150/12 APPLYING FOR A GRANT FOR A FEASIBILITY STUDY ON THE RIGHT TO BID FOR THE LIBRARY: Proposed by Dave Ainslie, seconded by Christine Edwards, that members agree to a grant application for a feasibility study on the right to bid for the library. Unanimously agreed
151/12 TO RESPOND POSITIVELY TO THE INVITATION FROM THE MAYOR OF CAUDEBEC’S INVITATION TO VISIT NEXT YEAR: Proposed by Dave Ainslie, seconded by Richard Reeve, that this council welcomes the friendly invitation from the Mayor of Caudebec–en-Caux to their 2013 festival, and wishes to see this supported. The Mayor should send a suitably positive response. Council believes the appropriate body to take the visit forward will be the Town’s Twinning Association. Unanimously Agreed
152/12 TO CONSIDER THE FOLLOWING APPLICATIONS FOR PLANNING PERMISSION:
APP/0695 – Reduce 1 No. Eucalyptus by 50% and fell 2 No. Ash trees. Headmasters House, 7, Spring Back Way, Uppingham, LE15 9TT. Uppingham School: Proposed by Julie Lewis, seconded by Christine Edwards, that the tree warden looks at the tree and gives his opinion to the clerk to respond to the application. 13 in favour, 1 against.
153/12 TO CONSIDER ACCOUNTS FOR PAYMENT:
Cheque No. Payee Description Code Amount
D/D RCC Rates Market Place 136.00* D/D RCC Rates Leics Rd Cem 17.00* D/D RCC Rates London Rd Cem 23.00*
4 D/D RCC Rates Town Hall 173.00* 104787 British Legion Wreath Grants 50.00* 104788 Cory Environmental Grounds Maint. Open Spaces 852.63* 104789 ESPO Cleaning Materials Town Hall 77.82* 104790 E-ON Supply Public Lighting 114.84* 104791 Goodfellows Lift Town Hall 7,227.56* 104792 Quoin Newsletters Publications 295.20* Questionnaires Neighbourhood Plan 134.57* 104793 RCC Salaries (Sept) Gen Admin 3,420.79* 104794 W.P.S. Risk Assessment Misc 350.00* 104795 Weston Allison Project Manager Town Hall 240.00* 104796 Zaenker Pat Test Town Hall 69.00* 104797 Ricoh Photocopier Gen Admin 131,32 104798 RCC Salaries (Oct) Gen Admin 3,410.79 104799 G & B Office Stationery Gen Admin 17.74 104800 E.M. Dorman Soil removal Cemetery 421.20 104801 HSBS Transfer U.T.C. 30,000.00 104802 D.Casewell Posters Heritage Trial 7.50 104803 Cash Petty Cash Petty Cash 100.00
* Paid between meetings
Proposed by Julie Lewis, seconded by Christine Edwards, that the payments be accepted. Unanimously Agreed
154/12 CORRESPONDENCE:
Link – Health Watch Rutland event 21st & 22nd November
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