Northern California Child Development, Inc s1

Enrich children's lives; Empower families; Engage our community

POLICY COUNCIL MEETING MINUTES Date: June 18, 2015 1:00 p.m. to 3:00 p.m.

1. CALL TO ORDER – Araceli Martinez, Policy Council Chairperson, called the June 2015 Policy Council meeting to order at 1:00 p.m. She welcomed everyone and introductions were made.

2. ROLL CALL Dawny Simon, Policy Council Secretary, took roll. Representatives in attendance: Araceli Martinez, Alejandra Beltrán, Bethany Sherrick, Dawney Simon, Elizabeth Ben Lanes, Laurel Bickers, Martha Dixon, Patricia Becerra, Carl Stolt Representatives that were missed: Christina Hale, Dago Bobadilla Alternates in attendance: None Alternates that were missed: Veronica Garcia, Michelle Morgan, Tanya Bennett, Tina Monaco, Rosanna Chambers, Mark Marshall Guests: None Staff in attendance: Ashley Williams, Beth Janes, Jennifer Torres, Paige Davison, Rosie Flores-Wilfong, Tina Robertson, Tori Prest, Brian Heese, Michael Lindsey A quorum was met.

3. CLOSED SESSION PERSONNEL A closed session was not needed this month.

4. REVIEW PLANNING CYCLE CALENDAR Brian reviewed the Planning Cycle Calendar.

5. ADDITIONS TO THE AGENDA There were no additions this month.

6. POLICY COUNCIL OFFICER REPORTS *Chairperson’s Report – Araceli Martinez shared the Policy Council Parent Engagement Committee Update. *Treasurer’s Report – The Parent Activity Fund Report was given by Policy Council Treasurer, Martha Dixon.

7. TREASURER’S REPORT May 7, 2015 Center or Home Base Opening Funds Used Fund Balance Balance Corning Center 690.00 (650.48) 39.42 Tehama Centers 645.00 (537.35) 107.05 West Street 255.00 (255.00) ø Red Bluff Center 525.00 (525.00) ø Happy Trails 615.00 (614.60) .40 Maywood 450.00 (415.00) 35.00 Tadpoles to Toads 240.00 (240.00) ø Caterpillar / Butterfly 240.00 (240.00) ø

N:\Policy Council\PC MINUTES\14-15 PC Mins & Ags\i June 18, 2015 Page 1 of 3 Bright Horizons 330.00 (328.28) 1.72 Rancho Tehama 120.00 ø 120.00 Home Base - North County 532.50 (463.06) 69.44 Home Base - South County 532.50 (403.05) 129.45 TOTAL 5,175.00 (4,670.64) 504.06

Total PAF Budget 14 -15 5,175.00

ACTION ITEMS** *Election of Governing Board Representative – Brian stated that a third Policy Council Representative to the Governing Board is needed since Chelsey Davis resigned. Alejandra Beltran, Community Representative, was nominated and elected.

*Approval of Minutes Martha Dixon made a motion to approve the May 2015 minutes, Dawny Simon seconded; motion carried.

*Parent Activity Funds Requests There were no requests for Parent Activity Funds this month. *Enrollment/Attendance Report – Jennifer shared that enrollment for the 2015-2016 school year is going well. The waitlist is nearly full. She reviewed attendance and the reasons for absences. Martha Dixon made a motion to approve the Enrollment/Attendance Report, Bethany Scherrick seconded; motion carried. -Approval ERSEA Policy 8-Attendance – Jennifer updated and revised the ERSEA Policy 8-Attendance and brought it before the Policy Council for approval. Laurel Bickers made a motion to approve ERSEA Policy 8-Attendance, Elizabeth Ben Lanes seconded; motion carried. *CACFP Report Paige reviewed the CACFP Report. There were 6,691 meals and snacks served with reimbursement of $14,423.84 in the month of May 2015. Martha Dixon made a motion to approve the CACFP Report, Elizabeth Ben Lanes seconded; motion carried. *School Readiness Goals for Head Start

2 Rosie reviewed the goals and outcomes of the DRDP 2015 third assessments for the Head Start Program. Bethany Scherrick made a motion to approve the School Readiness Goals/Head Start DRDP 2015 third assessments, Laurel Bickers seconded; motion carried. *Tracking and File Monitoring Report Paige did not have a Tracking and File Monitoring Report this month due to most of the centers being closed for the summer. She is preparing for the Program Information Report. *Chief Fiscal Officer Report –Brian reviewed the Fiscal Report/Narrative, the Head Start and Early Head Start Statement of Activities, check register, credit card statement, and In-Kind totals in Kelly’s absence. We are 75% through the fiscal year and we have 120.35% of the In-Kind goal for the 2014-15 school year. Dawny Simon made a motion to approve the Chief Fiscal Officer Report, Martha Dixon seconded; motion carried. *Closed Session – A closed session was not needed this month.

8. LOCAL PARENT MEETING REPORTS – INFORMATION ONLY (3 minutes per Center) Bright Horizons Center – School is not in session. Nothing to Report. Caterpillar Cottages/Butterfly Bungalow Centers – Carl Stolt reported that they had a wonderful time on the field trip to the Turtle Bay Butterfly House. There were three parents in attendance at the June Local Parent Meeting where they did scrapbooking and socializing. Corning Center – The representative was not in attendance at the Policy Council Meeting. Happy Trails Center – Martha Dixon shared that they had water play. The kids really enjoyed it. Home Base North – They took a trip to the fire station and had their End of the Year Celebration. Home Base South – They also took a trip to the fire station and had their End of the Year Celebration. Maywood Center - School is not in session. Nothing to Report. Rancho Tehama Center - School is not in session. Nothing to Report. Red Bluff Center – Dawney shared that the Educational Activity Boxes were a big hit with the kids. School is not in session. Nothing further to Report. Tadpoles to Toads Center – Elizabeth shared that they held their parent meeting at the park. They will be going on a field trip to Anderson Gymnastics. Tehama Center – Nothing to report. West Street Center - School is not in session. Nothing to Report.

9. PROGRAM REPORTS Director’s Report: Brian gave a verbal report this month. He shared that the Staff Appreciation Day was held at Tehama Center Park on May 29th. All attending staff had a great time. There were 18 tires slashed on company vehicles parked in our parking lot on Sycamore Street. The cost of repairs was nearly $3,000.00. He announced that the new proposed rules for the Performance Standards is available for public comment from June 19th through August 18th, 2015. He encouraged Policy Council members to review the new rules and to make comment on the ECLKC website. The proposed changes probably won’t take effect until the summer of 2016 at the earliest. He announced that he and all directors will be gone to training the week of July’s Policy Council meeting. Mike will be leading the meeting. Early Head Start Director’s Report: Tori’s written report is included in the packet for your review. Health Director’s Report: Paige’s report was the CACFP report. Family & Community Outreach Director Report: A car seat check was held at the Family sports Night. Many were reinstalled and some replaced. More Tehama County children are riding safer now. Parent/Father Engagement Coordinator Report: The Family Sports Night was a success. Over 200 people attended the informative and fun evening that included nutrition, physical activity and family fun. The Parents Choice Conference is scheduled for October 2015. Mike’s written report is included in the packet for your review. Human Resources Manager Report: An employee incentive program may start next year. Ashley’s written report is included in the packet for your review.

10.CORRESPONDENCE/ANNOUNCEMENTS – Mike thanked the Policy Council for continuing to attend the meetings and make up the quorum so business could be conducted without hindrance.

11. NEW BUSINESS

N:\Policy Council\PC MINUTES\14-15 PC Mins & Ags\i June 18, 2015 Page 3 of 3 12. ADJOURNMENT – Araceli Martinez officially adjourned the meeting at 2:30 p.m.

Submitted by

Beth Janes Administrative Assistant