1.1. Access Process Asset Depreciation By

BUSINESS PROCESS PROCEDURE

Title: Process Asset Depreciation Accelerated SAP Organization/Area Asset Accounting EPU Category File Name: 09ee1726ce17150666d41 Release: R/3 4.6C 3614c8b9e0c.doc Responsibility: Fixed Asset Manager Status:

Overview Trigger:

Every asset transaction in the R/3 System FI-AA component immediately causes a change of the forecasted depreciation. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting run.

Business Process Procedure Overview

Keys automatically control the calculation and planning of depreciation, interest and revaluation in the system, or you can manually post using a special posting transaction (Planning Manual Depreciation). In both cases, planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of the General Ledger. You carry out this posting using a batch-input session. In addition to the various depreciation types, interest and revaluation, this posting session also posts the allocation and amortization of special reserves (if a corresponding depreciation area is used).

Input - Required Fields Field Value / Comments Company Code Enter Company Code Fiscal Year Enter Fiscal Year Posting Period Enter Posting Period Reason for Posting Run Defaults to “Planned posting run” BDC Session Name Defaults to “RABUCH”

Output - Results Comments Depreciation Run

Tips and Tricks

 This job may be run on-line in TEST mode but the actual postings must be executed in background.

Last changed on: Last changed by: Version: 1.0 Page: 4／7／2018 Erv Basdon 1 of 5 BUSINESS PROCESS PROCEDURE

Procedural Steps

1.1. Access Process Asset Depreciation by:

Via Menus Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Depreciation Run  Execute Accounting  Investment Management Fixed Assets  Periodic Processing  Depreciation Run  Execute Via Transaction Code AFAB

1.2. On screen “Depreciation Posting Run”, enter information in the fields as specified in the below table:

Field Name Description R/O/C User Action and Values Comments Company Code R Enter Company Code Fiscal Year R Enter Fiscal Year Posting Period Depreciation period to be posted R Enter Posting Period Reason for Posting Planned Posting Run is Default R Click Planned, unless repeat run. Run Further Options/ Allows review of depreciation O Default is “on”. It is highly Test Run information prior to producing a recommended that a test run is batch session executed and reviewed prior to actual production run. Asset Main Repeat Run Only - allows for O Number(s) deprec posting for a select group of assets Asset Sub- See Above. O Number(s) BDC Session Name Name of the batch session R Automatically entered by system. (Note: On table, in column marked “R,O,C”, “R”=Required, “O”=Optional,”C”=Conditional)

1.2.1. Use the menu path Program  Execute in Background to execute the depreciation-posting program. The system requires this program to be executed as a background job due to the high volume of transactions that may be produced. Select CHECK icon to continue.

1.2.2. If executed in Background, the system will display a Pop Up screen asking when the job should be scheduled. Enter the appropriate timing for the job to be scheduled. Select CHECK icon to confirm correct selection. Select SAVE to process selection.

1.2.3. Once executed, the system will display a message at the bottom of the screen that the background job has been scheduled. Note message indicating job is scheduled.

1.2.3. To review the progress of the background job, use the menu path System  Services  Jobs  Job Overview (Transaction SM37).

1.3. On screen "Simple Job Selection", all required information will be defaulted:

Field Name Description R/O/C User Action and Values Comments Job Name Name of the Background Job R Defaults to “*” - all jobs. User may enter the job name if known. User Name System user name R Defaults to your user name (Note: On the above table, in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

1.3.1. Press EXECUTE to advance to the next screen.

1.3.2. On the "Job Overview:" screen, review the status of the depreciation job. When the status is displayed as “Finished”, the batch input posting session has been produced and may be processed.

1.3.3. To access the Batch Input Posting Session, use the menu path System  Services  Batch Input Sessions (Transaction SM35).

1.4. On the screen Batch Input: Initial Screen, all required information will be defaulted:

Field Name Description R/O/C User Action and Values Comments Session Name Name of the batch input session R Defaults to “*” - all sessions. Enter the session name from the depreciation parameter screen to directly access the depreciation posting session.

1.4.1. Press ENTER to advance to the next screen.

1.4.2. Locate the depreciation posting session (RABUCH is the default name). Click on the session name and click the pushbutton PROCESS or Session  Process Session.

1.4.3. A popup window will be displayed requesting a “run mode” for processing the session. The system defaults to “Process in Foreground”. This is not a viable option for a high volume of transactions. It is recommended that the user choose “Display Errors Only” or “Background” processing. This will allow for posting transactions to be processed without user intervention. The system will return a message once processing is complete. Any errors will be noted.

1.4.4. Once the batch-input session has been processed, the accounting documents for depreciation have been posted to the general ledger and the depreciation posting is complete.

Last changed on: Last changed by: Version: 1.0 Page: 4／7／2018 Erv Basdon 5 of 5