Friends of Magdalen Gates Magstock Meeting

Friends of Magdalen Gates MagStock meeting

Monday 23rd May 2016 Minutes

Present: Hannah Collison, Jill Annison, Sally Mann, Vicki McLeod, Vicky Marks, Tanya Stagg, Maxine Webb

The meeting was devoted to discussion of MagStock 2016 on Sunday 26th June 1 -5pm.

Organised so far:  Zorbing – Sally Coulthard has confirmed booking of zorbing and bungee trampolines.  Jill Starling is arranging the bar licence and banner.  NB – in view of recent tragic events there will be no bouncy castle  Sally Mann and Cara Fahy will arrange floats for each stall, and do the Cash and Carry shopping  PA / sound system via Jeff arranged (Sally Mann)

Stalls:  Barbeque – Ian agreed to help..  Ice creams  Chips (Gill and Lesley in the Kitchen)  Cakes etc to be provided by donations. Tea, coffee and cakes to be staffed by volunteers.  Face painting +/- nail art – volunteers approached and agreed.  Tombolla and Teddy Tombolla  Pint pots to go home - date in newsletter already, plenty of empty cups in cupboard.  Wine and water stall – need donations for the wine – plenty of empty bottles left in cupboard.  Bee keeping club will run a stall / display - tbc  Hook a Duck with Baker Ross supplies for prizes – Sarah Corby has volunteered to do this stall.  Books – try to clear our book stock, remains to go to charity afterwards.  Lucky Dip  Watermelon stall – Colin’s parents (yr4)

Confirmed external stalls  9th Norwich Guides – Cheryl Glinwell  Usbourne Books – Cheryl Glinwell  Avon – Donna Goose  Suzie Styles  Possible stalls include Bodyshop, Glass / jewellery maker, Julie B-C / Silver Rooms

Raffle – Tickets printed. Letter to go for raffle prizes after next meeting. Tickets home for pre-sales by family rather than by child. Also around local pubs and venues. All businesses who have a stall will be asked to donate a raffle prize as well.

Programme – sponsorship sought for a programme, offering local business the chance to advertise in our programme – Sally Mann.

Entertainment  Magdalen Gates got Talent – auditions upcoming  Bollywood Sparkles – confirmed, 1:15pm dance with brief workshop afterwards  Bands organised – Sally Mann and Jeff.

Letter to go out requesting help on the day – set up, man stalls, clear down etc, donations for cake stall, wine, good quality raffle prizes, tombolla prizes and pint mugs. Jill Starling also getting volunteers names in the office.

Next Meeting 13th June 2.15pm – final planning!!!!