Jefferson County Housing Program

JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205)325-5381/fax: (205) 214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

TO: Prospective Bidders INVITATION TO BID NUMBER: 7-15 (Full document can be viewed and downloaded at http://paca.jccal.org) SEPARATE SEALED BIDS FOR: HOUSING REHABILITATION SERVICES Carmen Jones, Principal Buyer INVITATION TO BID RESPONSES 716 Richard Arrington Jr. Blvd North WILL BE RECEIVED BY: Room 830 Courthouse Birmingham, AL 35203-0009 ***IMPORTANT SOLICITATION DATES*** BID DUE DATE: BID OPENING DATE: NOVEMBER 12, 2014 by 5:00 PM NOVEMBER 13, 2014 at 2:30 PM (Central Standard Time) (Central Standard Time)

Return responses to this Invitation to Bid in a sealed envelope marked: “ ITB 7-15 Housing Rehabilitation Services” BID OPENING WILL BE HELD AT: Jefferson County Courthouse Purchasing Department, Room 830 Courthouse 716 Richard Arrington Jr. Blvd North Birmingham, Alabama 35203-0009

NOTIFICATION OF INTENT: All recipients of this solicitation notice must indicate intent to submit a bid. Those vendors submitting a Notification of Intent will be sent a complete copy of the bid, any related addendum, answers to inquiries, etc. pertaining to this ITB. Notification of intent must be faxed to (205) 214-4034 or e-mailed to Carmen Jones at [email protected]

TELEPHONE INQUIRIES – NOT ACCEPTED: Telephone inquiries with questions regarding clarification of any and all specifications of the ITB will not be accepted. All questions must be written and faxed to (205) 214-4034 e-mailed to Carmen Jones at [email protected].

Submissions may be withdrawn, modified, and resubmitted prior to the formal bid opening due date. Any submission modification(s) submitted after the “Bid Opening Due Date” will not be considered.

The County reserves the right to accept or reject any or all proposals, or any part of any proposal, and to waive any informalities or irregularities in the proposal.

All costs incurred by the company to respond to this solicitation will be wholly the responsibility of the Bidder. All copies and contents of the proposal, attachments, and explanations thereto submitted in response to this ITB, except copyrighted material, shall become the property of the Jefferson County Commission regardless of the Consultant selected. Response to this solicitation does not constitute an agreement between the Bidder and the County.

The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid responses which are received later than the date and time indicated above. Late bid responses will be retained in the bid file, unopened.

Released by:

______JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID

Sealed bids marked " HOUSING REHABILITATION SERVICES" will be received by the Purchasing Department, Room 830 * 716 Richard Arrington Jr. Blvd. No., Birmingham, Alabama, 35203.

Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on Wednesday, November 12, 2014. Bids submitted after this date and time will not be considered .

Bids will be publicly opened at 2:30 P.M. on Thursday, November 13, 2014.

The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid/proposal responses, which are not received later than the date and time, indicated above. Late bids/bids will be retained in the bid/proposal file, unopened.

Use of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County's intended use.

Proprietary specifications may be waived for functional equivalents offered. Functional equivalents are subject to the approval of the Community Development Department.

A bidder whose bid is under consideration for award shall submit within 7 days after receipt of a letter of intent, a copy of their Jefferson County business license. Failure to submit the requested information will result in the letter of intent being revoked.

TELEGRAPHIC/ELECTRONIC BID RESPONSES Proposal responses sent by electronic devices (i.e., facsimile machines and email) are not acceptable and will be rejected upon receipt. Vendors will be expected to allow adequate time for delivery of their bid responses either by airfreight, postal services, or by other means.

INTERPRETATIONS AND ADDENDA No interpretation or modification made to any respondent as to the meaning of the ITB shall be binding on the Jefferson County Commission unless submitted in writing and distributed as an addendum by the Jefferson County Purchasing Department. Interpretations and/or clarifications shall be requested in writing and directed to Carmen Jones, Jefferson County Purchasing Division, 830 Courthouse, 716 Richard Arrington Jr. Blvd. North, Birmingham, AL 35203, (Fax: 205-214-4034) or (email: [email protected] ) Verbal information obtained otherwise will not be considered in awarding of contract. All addenda shall become part of the ITB.

2 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

TERMS OF CONTRACT Any purchase order(s) resulting from this ITB will become effective upon bid award or within 30 days of award notification and approval of the County Commission. Contract will be guaranteed for 1 year and may be extended, at the County’s option and Commission approval, for a period of up to (2) additional 1 year terms until 2018.

STATEMENT OF PURPOSE Jefferson County Commission is soliciting bids from qualified vendors to provide services in accordance with state and federal laws and regulations, county policies and procedures and community standards of practice. All bids must meet or exceed the specifications set forth in this ITB.

Any responder to this ITB must be a qualified bidder, a single point of contact and take legal responsibility for all aspects of any resulting contract. At the time of submitting a bid, each bidder will be presumed to have read thoroughly and be familiar with the specifications and requirements so that the vendor fully understands the scope of service to be provided.

This ITB provides interested parties with sufficient information to enable them to prepare and submit a bid response for consideration by the Jefferson County Commission. By submitting a bid response, Vendors are affirming that their organization is interested in contracting with the County to provide equipment covered herein.

LANGUAGE, WORDS USED INTERCHANGEABLY The word COUNTY refers to the JEFFERSON COUNTY COMMISSION and/or JEFFERSON COUNTY, ALABAMA throughout this document. Similarly, RESPONDENT, VENDOR, and BIDDER refer to the person or company submitting a bid to sell its goods or services to the COUNTY. The words BID, QUOTATION, and BID are all offers from the BIDDER. The County has established for the purposes of this ITB that the words SHALL, MUST or WILL are equivalent in this ITB and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the County. A deviation is material if, at the sole discretion of the County, the deficient response is not in substantial accord with this ITB’s mandatory condition requirements. The words SHOULD and MAY are equivalent in the ITB and indicate very desirable conditions or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a bid, but may result in being considered as not in the best interest of the County.

KEY CONTACTS If additional information is required concerning this ITB or the procurement process, inquiries should be directed in writing to Carmen Jones via e-mail: [email protected]

Correspondence with individuals other than those listed herein will not be allowed.

3 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

SCOPE OF CONTRACT Various housing rehabilitation work throughout Jefferson County as listed in the specifications, for each location.

SPECIFICATIONS Please see the attached specifications and pricing section for each project. Bidder may elect to submit bids for one or all projects.

Attach a letter stating differences between County specifications and specifications of item(s) offered.

TAX Jefferson County is exempt from all tax. Provided however, bidder shall be responsible for payment of all sales, use, lease, ad valorem and any other tax that may be levied or assessed by reason of this transaction.

SINGLE BID If a single bid response is received for this ITB, the bid will be rejected in accordance with Title 41-16-50-a-1 of the Alabama Code. The bid will be opened, but will not be read publicly. We will proceed with negotiations for a lower price with the rejected bidder and other bidders by means of sealed quotes. The rejected bidder’s initial offer will not be disclosed to other bidders, prior to the awarding of a contract. The award will be made to the company offering the lowest negotiated quotation, provided that all conditions and specifications required by the County are met.

ADDITIONAL WORK If mutually agreed upon within thirty-six (36) months from bid opening date, this bid may be used as the basis for additional work. The County reserves the right to add or delete jobs as needed.

EVALUATION The Purchasing Department and Community Development will evaluate all bidder submissions.

NEGOTIATIONS Jefferson County reserves the right to enter into contract negotiations with the selected bidder. If the County and the selected bidder cannot negotiate a successful contract, the County may terminate negotiations and begin negotiation with the next selected bidder. This process will continue until a contract has been executed or all bids have been rejected. No bidder shall have any rights against the County arising from such negotiations.

4 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

INVOICING All invoices must agree with the purchase order in description and price and include the following information: 1) Purchase Order Number; 2) Ship-to Department name and address.

In order to ensure prompt payment, a COPY OF INVOICES must be sent to: Jefferson County Commission Finance Department Room 820 County Courthouse 716 Richard Arrington Jr. Blvd. North Birmingham, AL 35203

All ORIGINAL INVOICES must be sent to the user department for authorization of payment, Community Development Attn: Cynthia Daniels Deputy Director 716 Richard Arrington Jr. Blvd. No. Birmingham, AL 35233-0009 *If invoice does not agree with purchase order, credits or a corrected invoice will be required in order for the County to process payment.

THIRD-PARTY “REMIT-TO” If Bidder has a third-party “remit-to” company, that information must appear on the Bidder’s response. Jefferson County will send payment to the company designated by Bidder on its response, but will not be responsible for resolving payment issues, should the Bidder change payment processing companies after a payment has been mailed or without 45-day written notification to the Purchasing and Accounting division of Jefferson County.

PRICES Include all labor, materials and equipment to complete project as specified.

AWARD OF CONTRACT Bidder may elect to submit bids for one or all projects. Contract will be awarded to the lowest responsible bidder who meets all bid specifications and has a history of successfully completing like work.

PUBLIC DISCLOSURE Subject to applicable law or regulations, the content of each Bidder’s Bid shall become public information upon the effective date of any resulting contract.

5 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

NON-DISCRIMINATION POLICY The Jefferson County Commission is strongly committed to equal opportunity in solicitation of ITB’s and RFP’s. The County encourages bidders and proposers to share this commitment. Each bidder/contractor submitting a proposal will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability or veteran status. The Bidder/Contractor will ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, disability or veteran status. Such action shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

TERMINATION OF CONTRACT This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor.

CANCELLATION Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.

PERMITS, CODES & REGULATIONS All equipment, construction, and installation will comply with City, County, State and Federal codes and Regulations. Successful bidder will obtain and pay for all permits necessary, notify proper authorities for inspections and furnish any certificates required for the work.

DELIVERY Delivery will be to various locations in Jefferson County as per specifications attached. F.O.B. Destination via best way.

GENERAL The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, and to make the award or awards as the best interest of the County appears.

GUARANTEE Bidder certifies by bidding that he is fully aware of the conditions of service and purpose for which equipment, material, installation, and/or construction included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent. 6 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

PROTECTION DAMAGE Contractor will be responsible for any damage to property of the county or others caused by him, his employees or subcontractors, and will replace and make good such damage. The contractor will maintain adequate protection to prevent damage to his work and property of others, and take all necessary precautions for the safety of his employees and others. The contractors will comply with all safety laws and regulations in effect in the locality and contractors will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent. All work will be guaranteed for one (1) year from final acceptance by Jefferson County.

HOLD HARMLESS AND INDEMNIFICATION Contracting party agrees to indemnify, hold harmless and defend Jefferson County, Alabama, its elected officers and employees (hereinafter referred to in this paragraph collectively as “County”), from and against any and all loss expense or damage, including court cost and attorney’s fees, for liability claimed against or imposed upon County because of bodily injury, death or property damage, real or personal, including loss of use thereof arising out of or as a consequence of the breach of any duty or obligations of the contracting party included in this agreement, negligent acts, errors or omissions, including engineering and/or professional error, fault, mistake or negligence of Integrator, its employees, agents, representatives, or subcontractors, their employees, agents or representatives in connections with or incident to the performance of this agreement, or arising out of Worker’s Compensation claims, Unemployment Compensation claims, or Unemployment Disability compensation claims of employees of company and/or its subcontractors or claims under similar such laws or obligations. Company obligation under this Section shall not extend to any liability caused by the sole negligence of the County, or its employees. Before beginning work, contract party shall file with the County a certificate from his insurer showing the amounts of insurance carried and the risk covered thereby. Liability insurance coverage must be a minimum of $100,000. During performance the company must effect and maintain insurance from a company licensed to do business in the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2) Comprehensive Automobile Liability; 3) Worker’s Compensation and Employer’s Liability.

EXAMINATION OF SITE All bidders are expected to visit the site of the work to ascertain existing conditions. Failure to do so will in no way relieve the successful bidder from the necessity of furnishing all materials and equipment, and performing all work required for completion of the contract.

INSTALLATION/QUALITY ASSURANCE Use adequate numbers of skilled workmen, under proper supervision, who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for proper performance of the work in these specifications.

7 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

CLEANING AND SAFETY Throughout the construction period, maintain the buildings and site in a standard of cleanliness as described throughout this document. At no time shall construction interfere with daily work within the building or cause a safety or code violation around public and private entrances. All precautions possible shall be taken to promote the safety of the public and employees. The successful bidder must have verifiable, active, safety policies.

CLEANING AND SAFETY(CONTINUED) Contractor is responsible for all damage to existing County or public property, including but not limited to the building, grounds, and equipment, caused by him, his employees, or subcontractors, and will replace and make good such damage. Contractor will maintain adequate protection to prevent damage to his work and property of others, and take all necessary precautions for the safety of his employees and others. The contractor will comply with all safety laws and regulations in effect in the locality.

PROGRESS CLEANING Retain all stored items in an orderly arrangement allowing maximum access, not impeding traffic and providing the required protection of materials. Do not allow the accumulation of scrap, debris, waste material, and other items not required for construction.

As necessary, completely remove all scrap, debris and waste material from job site.

Provide adequate storage for all items awaiting removal from the job site, observing all requirements for fire protection and protection of the ecology. All areas must be cleaned of dust and debris after each day's work.

PRE-EXISTING CONDITIONS All pre-existing conditions must be clearly documented (including but not limited to, photographs) to establish a clear definition of the work environment prior to commencing with any activities associated with this project. Vendor is responsible for correcting any defacement, damage or aesthetic appearance changes that occur beyond the point from the documentation of pre-existing conditions and any occurrences of damages during their contract.

NOTE Contractor is to furnish all labor, material, equipment, permits and inspections by the applicable Inspection Services, to complete all itemized Work in a quality, professional, workmanlike manner and shall comply with all local, state, and federal codes, standards, regulation, and laws. Contractor will remove from the site all debris caused by work daily. This includes, but is not limited to, all Residential, Building, Electrical, Gas, Plumbing, Mechanical, current ICC (International Code Congress); and ANSI-A117 [where applicable/achievable]. All Work will be guaranteed one (1) year from date of final acceptance. All Work will be guaranteed one (1) year from date of final acceptance along with any warranties provided by the manufacturers. 8 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

GOVERNING LAW/DISPUTE RESOLUTION The parties agree that this contract is made and entered into in Jefferson County, Alabama and that all services, materials and equipment to be rendered pursuant to said Agreement are to be delivered in Jefferson County, Alabama. The interpretation and enforcement of this Agreement will be governed by the laws of the State of Alabama, without giving effect to the conflict of laws rules thereof. The parties agree that jurisdiction and venue over all disputes arising under this Agreement shall be in the Circuit Court of Jefferson County Alabama, Birmingham Division.

STATEMENT OF COMPLIANCE WITH ALABAMA CODE SECTION 31-13-9 By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.

BUSINESS LICENSE In the event you receive a notification of intent to award letter, you will be required to provide your Jefferson County business license within 7 days of receipt of notice of intent to award. If you are not currently registered with Jefferson County Revenue Department, and do not have a business account number, applications may be obtained by logging on to http://jeffconline.jccal.org/revenue. Once you have logged on, click on Business License and then **New Applicants. Failure to submit the requested information may result in the notice of intent to award being revoked.

APPLICABLE LAW Any contract resulting from this ITB shall be construed and governed in accordance with the law of the State of Alabama. All actions whether sound in contract or tort relating to the validity, construction, interpretation and enforcement of this contract shall be instituted and litigated in the Courts of the State of Alabama, located in Jefferson County and in no other. In accordance therewith, the parties of this contract submit to the jurisdiction of the Courts of the State of Alabama located in Jefferson County.

INSURANCE The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations under this contract. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and shall include Jefferson County, Alabama as Added Additional Insured By Endorsement including a thirty (30) day(s) written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after Purchase Order/contract date. Successful bidder is also required to include the bid number on the evidence of insurance.

9 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

INVITATION TO BID (CONTINUED)

INSURANCE(CONTINUED) INSURANCE MINIMUM COVERAGE: Contracting party shall file the following insurance coverage and limits of liability with the County's Human Resource Department and Purchasing Department before beginning work with the County.

General Liability: $100, 000 - Bodily injury and property damage combined occurrence Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual, Independent contractors, Broad Form property damage and personal injury. Workers Compensation and Employers Liability: As required by the State of Alabama Umbrella Coverage: $25, 000 Added Additional Insured By Endorsement: Jefferson County, Alabama 30 day(s) written cancellation notice

Under Description of Operations/Locations/Vehicles/Exclusions Added by Endorsement/Special Provisions enter the BID/RFP Number, Project Number or Purchase Order Number Covered by The Certificate of Insurance.

Carmen Jones Principal Buyer

10 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

JEFFERSON COUNTY, ALABAMA EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION FORM

Contractor/Vendor Name: ______

Address: ______

______

The Contractor acknowledges receipt of Jefferson County’s Equal Employment Opportunity Contractor Compliance Administrative Order and certifies that it is an equal opportunity employer and agrees to the requirements of the Policy and the Equal Employment Opportunity Clause therein. It further certifies that it will require all subcontractors to execute an Equal Employment Opportunity statement and certification of compliance in accordance with Jefferson County Administrative Order 08-4 as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability or veteran status pursuant to the provisions of Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 1981, 1983, 1986 and all amendments thereto relative to discriminatory employment practices. The Contractor will ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, disability or veteran status. Such action shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 2. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts. 3. The Contractor will include the provisions of paragraph (1) in every subcontract or purchase order. 4. The Contractor shall certify to the County its compliance with this policy prior to receipt of any contract or business with the County. The Contractor will furnish to the County, upon request, reports, notices, policies and/or information certifying compliance with this policy. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts. ______Date Signature ______Title

11 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

NON-COLLUSION AFFADAVIT

I, ______, agent/representative of ______attest that the Invitation to Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Invitation to Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham ITB, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham ITB, or that anyone shall refrain from proposing; that the Bidder has not in any manner, directly or indirectly sought by agreement, communication or conference with anyone to fix the ITB of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the ITB price or of that of any Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract, that all statements contained in the ITB are true; and further, that the Bidder has not, directly or indirectly, submitted his/her ITB price or any breakdown thereof, or the contents thereof, of divulged information or data relative there to, or paid, and will not pay any fee to any corporation, partnership, company, association, organization, ITB depository, or to any member or agent thereof, to effectuate a collusive or sham ITB.

I, the undersigned, hereby certify that I have read and understand this Non- Collusion Affidavit and guarantee complete compliance with all the terms, conditions and stipulations.

Subscribed and Sworn to BY ______Before me this ______day Authorized Signature of Bidder Date of ______20____.

______Print or Type Name of Bidder

______Notary Public of My Commission expires

COMPANY NAME______12 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

STATEMENT OF COMPLIANCE WITH ALABAMA CODE SECTION 31-13-9

By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama.

Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.

______Printed Name of Authorized Representative Title

______Signature of Authorized Representative Date Signed

______Name of Business

13 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

AFFIDAVIT OF CONTRACTOR Alabama Act 2011-535

STATE OF ALABAMA

JEFFERSON COUNTY

I affirm the following:

1. I will not knowingly employ, hire for employment, or continue to employ an unauthorized alien; and,

2. I affirm that the below listed Business Organization is enrolled in the E-Verify program, that the Business Organization listed below will remain enrolled in the E-Verify program during the term of the contract and that every employee that is required to be verified will be verified according to the applicable federal rules and regulations; and,

3. I acknowledge that §9(e) Alabama Act 2011-535 authorizes the County to terminate this contract for a first violation of §9(a) of said Act, and requires the County to terminate this contract for a second violation of §9(a) of said Act.

______Printed Name of Contractor (or Authorized Representative) Title

______Signature of Contractor (or Authorized Representative) Date Signed

______Name of Business Entity Phone Number

State of ______County of ______

Sworn to and subscribed before me on this ____ day of ______, 20___.

______NOTARY PUBLIC

My Commission Expires: ______14 of 36 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NO BIRMINGHAM, AL 35203 OFFICE: (205)325-5381/FAX: (205)214-4034

PRINCIPAL BUYER: CARMEN JONES OCTOBER 22, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 7-15

SIGNATURE PAGE

The Jefferson County Commission, or its Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.

All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting there from.

Please specify terms of payment below; otherwise, the terms will be 2% Net 30.

Date:______Company Name:______Web Address:______

Terms:______Address:______City:______

County:______State:_____Zip:______Phone:(_____)______

If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list numbers:______.

Vendor's Federal I.D. Number:______

I certify that ______has ____ has not _____ been in operation for one year at (Company Name) (Check one) location(s) zoned for the type of business conducted by my company at the address stated above.

______(Authorized Signature) ______(Print Name) ______(E-Mail Address) Toll Free Phone:______Fax Number:______

Return original bid in sealed envelope. Authorized signature of bidder must be in ink.

Bids received in our office after the specified date and hour will not be considered.

INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE: 1. BID AWARD NOTICE ADDRESS 2. PURCHASE ORDER ADDRESS 3. REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN ABOVE) JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING FOR

Property Owner Michael Chambers 401 1st Ave. SW Bessemer, Al. 35022 Phone: 542-3763 Case # CL-401-14

BID #7-15

INSTRUCTIONS TO BIDDERS Bids will be on a lump sum basis, and on the Work Write-up Form attached, with all line items completed, and delivered to this office in a sealed envelope. Include the applicant name, case number and the words "BID, DO NOT OPEN" on the envelope. BID DOCUMENTS THAT HAVE BEEN ALTERED OR CHANGED WITH "WHITE- OUT" WILL BE REJECTED. The Work Write-up is the entire Scope of Work to be covered by the Program. Any overage, extra work or revisions to the scope of this Work Write-up will be between the Owner and the Contractor. Examples of the complete contract documents are available on request. No bid may be withdrawn for a period of thirty (30) days after the receipt of bids.

NOTE: Contractors and Sub-Contractors selected cannot be on the U.S. Department of Housing and Urban Development’s List of Debarred Contractors. Contractors must provide Jefferson County with a copy of their insurance certificate before, or as part of, bid submittal. Contractors and Subcontractors must be licensed and have a minimum of $100,000.00 in liability insurance available for the Work referred to above and have a $25,000.00 Master Performance Bond certified to Jefferson County for performance for the rehabilitation projects facilitated by Jefferson County under the Housing Program referred to herein. The insurance company and bonding company must provide Jefferson County with a copy of the insurance certificates and performance bond before, or as a part of the bid submittal. Any Contractor that has been disqualified under the General and Special Conditions of the Contract, or any County policy, shall not bid and any bid shall be rejected and disqualified by the said County.

WORK WRITEUP Property Owner: Michael Chambers Address: 401 1st Ave. SW City and State: Bessemer, Al. 35022 Phone: 542-3763 Case No: CL-401-14

***When notifying homeowner of a site inspection please give appropriate notification. JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Michael Chambers(Continued)

The undersigned Contractor, ______, (Print name) bids the following Work;

It shall be incumbent upon the Contractor to visit the site and determine existing conditions and what will be required to accomplish the scope of work intended by the bid and Contract Documents. All work shall comply with the intended scope of work and Contract Documents, giving precedence to all applicable Codes, tables, laws, regulations, and ordinances, wherever applicable, including Lead Reduction Safe Work Practices and EPA lead RRP Regulations. In the event of conflict or ambiguity, the most stringent of all the aforementioned shall govern. Correct all collateral damage that is caused by the following work specification to a finish quality. Compliance with EPA Lead RRP regulations are the contractors responsibility.

EACH WORK ITEM INCLUDES OVERHEAD & PROFIT.

Roof $______Remove existing roof covering and felt down to bare decking. __ Repair all damaged and deteriorated roof decking and framing. __ Ensure that all of the roof framing is stable and supportive upon completion of repair. __ Install 30# felt or equivalent on entire roof. Install new boots on all penetrations. __ Install new flashing in all areas. __ Ensure that adequate opening exist for ridge vent to be effective. Modify as necessary. __ Install same color drip rail on all areas where run off will occur. __ Ensure new roof covering is flat without depressions. __ Install a new metal roof. Homeowners choice of color. Installation includes all trim, flashing, valleys, end trim, and ridge cap. Minimum thickness on metal shall be 29 ga. Metal must have a written paint warranty. 20 year minimum. __ Roof shall be installed with manufacturer recommended screws. __ Repair/ replace all damaged and deteriorated areas of the soffit and fasia around the entire house. __ Paint the repaired areas of the soffit and fasia around the entire house to match existing.

**** Repair all damaged areas of the ceilings throughout the house. Match existing as close as possible and spot paint all areas the same color as existing.

HVAC Installation $______Replace existing HVAC system. __ New unit shall be a minimum 13 seer LP gas pack. __ System shall be of adequate size to properly heat and cool the house. __ Install a new pre-fab pad for the unit. __ Install a new disconnect and seal tight whip. __ Replace all duct work with properly sized metal insulated duct. No flex will be accepted. __ Install new return filter grill, and supply grills. JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Michael Chambers(Continued)

__ All supply grills shall have working dampers. Ensure that there are an adequate number of supply runs to provide airflow to the entire house. __ Return grille shall be located in the house and be accessible to change filters easily. __ Install a good quality digital large read out thermostat. __ Supply homeowner with 12 additional filters and instructions on changing them. __ Unit shall be fully functional upon completion. __ This include all utilities and electrical modifications. __ Unit must have a 5 year warranty on parts and a 10 year compressor and heat exchanger warranty. __ Install smoke detectors in each bedroom. __ Install a combination smoke/ CO detector in a common area of the house.

Foundation Repair $______Install support piers and beams to stabilize and support the entire house. All footers must be poured masonry (not cap blocks). All support beams and columns must be pressure treated or steel. All hardware must be galvanized. __ Install automatic foundation vents. Minimum 1 vent per 150 square foot. Vents shall be spaced evenly around the foundation of the house. __ Repair the brick columns at the front of the porch. Replace the existing support post with pressure treated 6”x6” columns.

Ramp Repair $______Replace all rotten and deteriorated supports and decking in the entire ramp. __ All material must be pressure treated and all fasteners must be galvanized. __ Prepare and paint the entire walking surface of the ramp and landings with factory non-skid paint. Homeowners choice of color.

Floor Repair $______Remove all floor coverings throughout the house. __ Repair all soft, weak, deteriorated parts of the floor system and sub floor including sills and girder beams. The entire house. Including the bathroom and under the existing tub. __ Install appropriate underlayment as recommended by the manufacturer of the new floor covering. __ New floor covering shall be a minimum of 20 year vinyl and installed according to manufacturers recommendation. Homeowners choice of color and pattern for each room of the house. __ Transition strips will be permitted at the doorway to each room. __ All rooms shall have shoe molding installed and painted or stained homeowners choice of colors.

Kitchen Cabinets $______Replace all the kitchen cabinets. Upper and lower. __ Remove existing cabinets and install new hardwood cabinets and counter tops. No presswood will be accepted. __ Install a non-porous cleanable backsplash behind the stove. Homeowners choice of color. __ Homeowners choice of color for cabinets and counter tops.

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Michael Chambers(Continued)

__ The new cabinet configuration shall be full length of the front wall with the sink centered under the existing window. The cabinet shall turn and go 36” up the left wall (dining room side) have an opening for the stove and then continue to the corner where they will terminate. __ The corner shall be a continuous corner and have accessible storage. __ Upper cabinets will be the same configuration as the lower cabinets. __ Install a vented range hood over the stove ( must be vented to the exterior of the house). Upper cabinet should be configured to accept range hood. __ All cabinets shall be equipped with shelves. __ Install a new good quality double bowl stainless steel sink with strainers. Install a new Delta or Moen lever style facet with sprayer. All plumbing lines in the kitchen shall be leak free. __ The existing valence above the upper cabinets shall be removed and all walls and ceiling in the kitchen shall be repaired and all painted the homeowners choice of colors.

*** This work is bid to be inclusive of all finish and repair items. Contractor shall take this into consideration when bidding. Items will be completely finished and ready for use upon completion. This includes a final clean up in all areas where work was performed.

Property Owner understands and agrees to the above Work Write-Up.

______Property Owner Michael Chambers Date

BID – INCLUDES OVERHEAD & PROFIT OF ______% $______

Contractor is to furnish all labor, material, equipment, permits and inspections by the applicable Inspection Services, to complete all itemized Work in a workmanlike manner and shall comply with all local, state, and federal codes and standards. This includes, but is not limited to, all Building, Electrical, Gas, Plumbing, Mechanical, Southern Building Codes, CABO, ANSI A117 revised, and the FHA Minimum Property Standards. Contractor will remove from the site all debris caused by this work. All Work will be guaranteed one (1) year from date of final acceptance.

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Michael Chambers(Continued)

Executed on this the ______day of ______, 2014.

______Signature and Title

______Contractor (print)

______Address (print)

______City (print) Zip

______Phone

______Contractor's ID/SS Number JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING FOR

Property Owner Claudette Washington 716 Mohave Drive Birmingham, Al. 35214 Phone: 798-7954 Case # CL-716-14

BID #7-15

INSTRUCTIONS TO BIDDERS

Bids will be on a lump sum basis, and on the Work Write-up Form attached, with all line items completed, and delivered to this office in a sealed envelope. Include the applicant name, case number and the words "BID, DO NOT OPEN" on the envelope. BID DOCUMENTS THAT HAVE BEEN ALTERED OR CHANGED WITH "WHITE- OUT" WILL BE REJECTED. The Work Write-up is the entire Scope of Work to be covered by the Program. Any overage, extra work or revisions to the scope of this Work Write-up will be between the Owner and the Contractor. Examples of the complete contract documents are available on request. No bid may be withdrawn for a period of thirty (30) days after the receipt of bids.

WORK WRITEUP

Property Owner: Claudette Washington Address: 716 Mohave Drive City and State: Birmingham, Al. 35214 Phone: 798-7954 Case No: CL-716-14

***When notifying homeowner of a site inspection please give appropriate notification.

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Claudette Washington(Continued)

The undersigned Contractor, ______, (Print name) bids the following Work;

EACH WORK ITEM INCLUDES OVERHEAD & PROFIT.

Roof $______Remove existing roof covering and felt down to bare decking. __ Repair all damaged and deteriorated roof decking and framing. __ Ensure that all of the roof framing is stable and supportive upon completion of repair. __ Install 48” synthetic roof underlayment with a minimum 10 year warranty. Install according to manufacturer’s recommendations. __ Install new flashing in all areas. __ Ensure that adequate opening exist for ridge vent to be effective. Modify as necessary. __ Install new first quality dimensional 30 year shingles on entire roof. (Homeowner’s choice of color.) Provide the homeowner with a written copy of the warranty. __ Install new factory matched ridge vent in all ridge areas of the roof. __ Repair/ replace all damaged and deteriorated areas of the soffit and fasia around the entire house. __ Paint the repaired areas of the soffit and fasia around the entire house to match existing. __ Repair all the gutters around the house. Ensure the gutters are stable and have adequate slope to work as intended. Add any hardware necessary to complete this scope of work.

Plumbing Repair $______The kitchen sink, dishwasher, and downstairs sink are not draining properly. __ Replace all defective parts of the drain system and clear all clogs in the system. __ Upon completion the dishwasher and both sinks shall drain as intended.

HVAC Installation $______Replace existing HVAC system. ( Heat Pump)(Split System) __ New system shall be a minimum 16 SEER and Energy Star Rated. __ System must have a minimum 10 year full parts warranty and must be registered by the installer. Provide documentation to the homeowner. __ System shall be of adequate size to properly heat and cool the house. __ Install a new pre-fab pad for the condensing unit. __ Install a new disconnect and seal tight whip. JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Claudette Washington(Continued)

__ Install a new correctly sized line set that is insulated properly. __ Existing ductwork must be modified to allow proper airflow of the system. All ductwork must be metal duct. No flex will be allowed. Existing duct work that is used must be insulated to meet the R-6 standard. All ducts will be sealed to ensure that there are no air leaks present. __ Install new return filter grill, and supply grills. __ Clean the interior of all existing duct work that will be re-used. __ Condensate must drain to the exterior of the foundation. No equipment or duct work shall be in contact with the ground. __ All supply grills shall have working dampers. Ensure that there are an adequate number of supply runs to provide airflow to the entire house. __ Return filter grille shall be located in the house and be accessible to change filters easily. __ Install a good quality digital large read out thermostat. __ Supply homeowner with 12 additional filters and instructions on changing them. __ Unit shall be fully functional upon completion. __ This include all utilities and electrical modifications. __ Install smoke detectors in each bedroom. __ Install a combination smoke/ CO detector in a common area of the house. __ Install additional insulation in the attic to bring the total R value to a minimum of R30.

Property Owner understands and agrees to the above Work Write-Up.

______Property Owner Claudette Washington Date

BID – INCLUDES OVERHEAD & PROFIT OF ______% $______

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Claudette Washington(Continued)

Executed on this the ______day of ______, 2014.

______Signature and Title

______Contractor (print)

______Address (print)

______City (print) Zip

______Phone

______Contractor's ID/SS Number JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING FOR

Israel Johnson 1117 Hardwick Ln. Homewood, AL 35209 (317) 306-9974 Case # CL:1117-14

BID #7-15

INSTRUCTIONS TO BIDDERS

Bids will be on a lump sum basis, and on the Work Write-up Form attached, with all line items completed, and delivered to Purchasing in a sealed envelope. Line items may be deleted or awarded to other contractors. Include the bid number and the words "BID, DO NOT OPEN" on the envelope. BID DOCUMENTS THAT HAVE BEEN ALTERED, ILLEGIBLE, OR CHANGED WITH "WHITE-OUT" WILL BE REJECTED. The Work Write-up is the entire Scope of Work to be covered by the Program. Any overage, extra work or revisions to the scope of this Work Write-up will have to be approved by Community Development before the work takes place. Examples of the complete contract documents are available on request. No bid may be withdrawn for a period of ninety (90) days after the receipt of bids.

NOTE: Contractors and Sub-Contractors selected cannot be on Jefferson County’s or U.S. Department of Housing and Urban Development’s List of Debarred Contractors. Contractors must provide Jefferson County with a copy of their insurance certificate before, or as part of, bid submittal. Contractors and Subcontractors must be licensed and have a minimum of $100,000.00 in liability insurance available for the Work referred to above and have a $25,000.00 Master Performance Bond certified to Jefferson County for performance for the rehabilitation projects facilitated by Jefferson County under the Housing Program referred to herein. The insurance company and bonding company must provide Jefferson County with a copy of the insurance certificates and performance bond before, or as a part of the bid submittal. Any Contractor that has been disqualified under the General and Special Conditions of the Contract, or any County policy, shall not bid and any bid shall be rejected and disqualified by the said County.

WORK WRITEUP Property Owner: Israel Johnson Address: 1117 Hardwick Ln. City and State: Homewood, AL 35209 Phone: (317) 306-9974 Case No: CL:1117-14

The undersigned Contractor, ______, bids the following Work; (Print name) JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Israel Johnson(Continued)

Submission of a bid is evidence that the bidder has thoroughly examined the site and has knowledge of the property, scope of work, and governing jurisdiction requirements. All work shall comply with the intent of the scope of work and Contract Documents, giving precedence to applicable Codes, regulations, and ordinances, including Lead Reduction Safe Work Practices. In the event this work write-up/bid has an error, omission, conflict, or ambiguity, the most stringent Code, regulation, and the County’s intent shall govern. Correct all collateral damage that is caused by the following work specifications to a finish quality. Certification and compliance with EPA Lead RRP regulations are the contractor’s responsibility.

NOTE: 1) The contractor and subs must obtain all permits, send a copy to Dennis Sammons, and have permits properly posted BEFORE the start of work . 2) The contractor MUST adhere to instructions for ALL inspections and photographing of work that is called for in the scope of work. Please give 3 hours notice for a site visit during regular working hours. 3) The contractor MUST submit all paperwork, including vendor invoices when required, BEFORE a final inspection will be scheduled. 4) Contract time will accrue from the start date of the contract until all work passes final inspection from Community Development . **Failure to perform any of the above will result in having re-work, failed inspection fees, and/or possible suspension from being awarded future contracts.

Electrical Repair (Full Rewire) $______Install a new 200 amp electrical service. This includes a rigid mast, weather head, new meter can, exterior main disconnect (located on the corner of the house), and new 200 amp panel with new breakers in the basement. The new service will energize the entire house, including all plugs, switches, HVAC, dryer, and appliances. __ Remove all aluminum wire and rewire the entire house with copper wire to code. Install all new switches, receptacles, and plates. __ Contact Dennis Sammons for progress inspections before closing access to the new circuits. __ Replace the 2 ceiling light fixtures in the basement living area, and 1 in the hall bathroom with mid-grade 2 bulb dome lights. (style and color is owner’s choice) __ There will be a minimum of 4 receptacles per room. Coordinate with the home owner to ensure there are enough receptacles and no need for extension cords or strip outlets. __ Install new GFIs at the front and back entrances, kitchen, bathrooms, and garage. __ Install hard wired combination smoke/CO detectors to code. __ Replace exhaust fans in both bathrooms and insure it is properly vented to soffit area. __ Repair all collateral damage caused by this modification to a professional finish quality.

Weatherization $______Add additional attic insulation to bring the total R Value up to R30. The insulation must be evenly distributed and all soffit vents will remain open and uncovered. Entrance Repair $______Remove enough floor covering at the front door entrance to expose deteriorated subfloor. __ Replace all floor joist, band, sill, and subfloor that are soft, damaged, or deteriorated. __ Install floor covering to match existing. (Old floor covering may be reused. When complete entire living room floor must match in style, color, and finish.)

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Israel Johnson(Continued)

__ Replace the front entrance door unit with an exterior insulated metal, fan light door unit with good quality lever style hardware with matching single-cylinder dead bolt, and a large view peep hole. All sides and trim will be painted to a professional finish quality. Door unit must be Energy Star ® Qualified. __ Install a good quality vinyl clad, full glass storm door unit on front door. The storm door unit must have lever style, keyed, locking hardware.(style and color is owner’s choice) __ Repair all collateral damage caused by this modification to a professional finish quality.

Fascia & Soffit Repairs $______Replace any fascia, and soffit that is soft, damaged, or deteriorated. Prime & paint all bare wood, caulk and paint all fascia and soffit around the entire house. (match existing) __ Secure any loose siding, patch all holes, prime & paint to match existing. __ Prime bare wood on chimney, caulk & paint entire chimney. __ When complete, all surrounding areas, interior and exterior, will be weather-tight, all collateral damage corrected, and painted to match existing.

Gutters $______Install a seamless gutter system for the entire house. Owner’s choice of color. __ The gutter system will have an increased fastener schedule for high wind zone retrofit. __ The gutters will have the proper slope, inside corner splash guards, and all other necessary hardware, including a leaf guard system. Downspouts will include extensions to expel water away from the house, with stone splash blocks.

NOTE: The contractor is responsible for keeping the site clean and livable on a daily basis, including all work areas being, and all systems, fixtures, and operable appliances working daily. THIS INCLUDES DEBRIS REMOVAL ON A DAILY BASIS. All systems, fixtures, and repairs will operate as intended upon completion.

Property Owner understands and agrees to the above Work Write-Up.

______Property Owner Israel Johnson Date

------Bid Totals Includes O & P: Total Price: $______

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Israel Johnson(Continued)

Contractor is to furnish all labor, material, equipment, permits and inspections by the applicable Inspection Services, to complete all itemized Work in a workmanlike manner and shall comply with all local, state, and federal codes and standards. This includes, but is not limited to, all ICC codes where applicable; Lead Reduction Safe Work Practices; ANSI A117.1 for accessibility work, and the FHA Minimum Property Standards. Contractor will remove from the site all debris caused by this work daily. All Work will be guaranteed one (1) year from date of final acceptance.

Executed on this the ______day of ______, 2014.

______Signature and Title Company name (print)

______Address (print) City (print) Zip

______Phone, email, etc.

______Contractor's Federal Tax ID/SS Number JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING FOR

Dorothy Devaughn 1843 McDavid Street Birmingham, AL 35217 (205) 849-9966 Case # CL:1843-14

BID #7-15

INSTRUCTIONS TO BIDDERS Bids will be on a lump sum basis, and on the Work Write-up Form attached, with all line items completed, and delivered to Purchasing in a sealed envelope. Line items may be deleted or awarded to other contractors. Include the bid number and the words "BID, DO NOT OPEN" on the envelope. BID DOCUMENTS THAT HAVE BEEN ALTERED, ILLEGIBLE, OR CHANGED WITH "WHITE-OUT" WILL BE REJECTED. The Work Write-up is the entire Scope of Work to be covered by the Program. Any overage, extra work or revisions to the scope of this Work Write-up will have to be approved by Community Development before the work takes place. Examples of the complete contract documents are available on request. No bid may be withdrawn for a period of ninety (90) days after the receipt of bids.

WORK WRITEUP Property Owner: Dorothy Devaughn Address: 1843 McDavid Street City and State: Birmingham, AL 35217 Phone: 205 849-9966 Case No: CL:1843-14 The undersigned Contractor, ______, bids the following Work; (Print name)

Submission of a bid is evidence that the bidder has thoroughly examined the site and has knowledge of the property, scope of work, and governing jurisdiction requirements. All work shall comply with the intent of the scope of work and Contract Documents, giving precedence to applicable Codes, regulations, and ordinances, including Lead Reduction Safe Work Practices. In the event this work write-up/bid has an error, omission, conflict, or ambiguity, the most stringent Code, regulation, and the County’s intent shall govern. Correct all collateral damage JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Dorothy Devaughn(Continued) that is caused by the following work specifications to a finish quality. Certification and compliance with EPA Lead RRP regulations are the contractor’s responsibility.

Roof Replacement

$______**Contractor is responsible for removal & reinstallation of TV dish** __ Remove all existing roofing materials down to the bare decking. __ Replace all weak, rotten, deteriorating, broken or substandard decking, framing, fascia, soffit, and trim. The finished roof must be stiff with a uniform slope and appearance.__ __ Properly dispose of all debris immediately at the end of each day. Use a magnetic sweep daily around the perimeter of the house and rake away all other debris daily. __ Remove turbine vents & repair openings. Cut a 1” opening on each side of the ridge beam, at the ridge to vent attic. Cover with composite ridge vent before any roofing or ridge cap is installed. Clean the roof, free of all debris, and loose granules. __ Contact Dennis Sammons for inspection after repairs have been made, and before closing or covering with roofing underlayment, Allow 3 hour lead time . __ Install MSA quik-stick ice & water shield (or equal) on the rear flat roof, and 48” synthetic roofing underlayment on the main roof. (ice & water shield to extend minimum 18” on the main roof) __ Install a new metal roof. Homeowner’s choice of color. Installation includes all trim, flashing, valleys, gable trim, and ridge cap. Minimum thickness on metal shall be 29 ga. Metal must have a minimum 30 year written paint warranty. (All trim, flashing, roof to be same color) __ Installation includes new boots for all vent pipe’s, and manufacturer recommended fasteners installed in a uniform pattern. (Paint all vents to match roof.) __ After roof is installed, clean and repair all gutters, and install a leaf guard system.

Properly dispose of all debris immediately. Use a magnetic sweep daily around the house and rake away all other debris daily. Do not leave debris or fasteners on the ground.

Rear Den $______Remove ceiling fan, carpet, pad, paneling on walls, plywood ceilings and all insulation. __ Remove any mold found, and clean entire room. Contact Dennis Sammons for inspection before installing any insulation. Allow 3 hour lead time . __ Install new vapor retarder R-13 insulation in the walls, and the highest R-Value vapor retarder insulation possible in the ceiling.

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Dorothy Devaughn(Continued)

__ Install, tape, and finish, .625 thick drywall on the ceiling, and .5 thick on the walls. (all drywall must be mold and moisture resistant) __ Drywall will return to window on sides and top and be finished, primed, and painted. Sill to be wood with trim, primed, caulked, and painted. __ Install all new base and trim, prime, caulk and paint entire room. (Color in owner’s choice) (Use Low/No VOC Paints and Primers) __ Install new manufacturer recommended underlayment, and sheet vinyl cover. The installed vinyl will have a 20 year warranty. No torn or patched vinyl will be accepted. Install & paint finished shoe molding. (Owner’s choice of color and pattern) __ Install a Hunter, Harbor Breeze, or Hampton Bay, 52” ceiling fan with 4- bulb light kit.

Rear Entrance Repair $______Replace the rear entrance door, with a prehung, insulated metal, fan light door with good quality lever style hardware, matching single-cylinder dead bolt, and large view peep hole. All sides and trim will be painted to a professional finish quality. Door units must be Energy Star ® Qualified, and installed per FEMA Fact Sheet 6.1. __ Replace the door locks on the front door. All locks will be Kwikset, lever style, with SmartKey® Re-key Technology and all key copies given to the homeowner. Finish is the home owner’s choice. __ Make 4 key copies and give to the homeowner. (All locks keyed alike)

Storm Door $______Install a good quality vinyl clad, full glass storm door unit on the back door. The storm door unit must have lever style, keyed, locking hardware.

Rear Landing $______Replace the landing at the rear of the house with a new 6’x 6’ landing with steps and guardrails to code. Build secure guardrails with pickets around the landing, and down each side of the steps. __ Top of landing to be 7” below house floor level, and steps to start 7” below landing level. __ All lumber will be PTP. Hardware and fasteners will be galvanized. Steps will have closed risers. (5/4 top cap. Pickets 1-1/2 above floor) __ Build guardrails with 2” x 2” pickets where a 4" sphere cannot fit through. Downstairs Bathroom $______Replace the shower stall with a good quality shower base (minimum 10 year warranty), and FRP fiberglass reinforced wall panels & trim. __ Install a Delta or Moen, chrome plated brass, anti-scald shower valve

Miscellaneous $______Repair front steps. (Grout under bottom step to stabilize.) __ Install a new mid grade sink faucet with new brass cut-offs and supply lines in the upstairs hall bathroom.

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Dorothy Devaughn(Continued)

Safety Modifications $______Install new battery powered Smoke detectors in downstairs bedrooms. __ Install a new combination CO/SMOKE detector in the hall upstairs. __ Install a minimum of 2 pound ABC household fire extinguisher in the kitchen.

Property Owner understands and agrees to the above Work Write-Up.

______Property Owner Dorothy Devaughn Date ------Bid Totals Includes O & P:

Total Price: $______

Contractor is to furnish all labor, material, equipment, permits and inspections by the applicable Inspection Services, to complete all itemized Work in a workmanlike manner and shall comply with all local, state, and federal codes and standards. This includes, but is not limited to, all ICC codes where applicable; Lead Reduction Safe Work Practices; ANSI A117.1 for accessibility work, and the FHA Minimum Property Standards. Contractor will remove from the site all debris caused by this work daily. All Work will be guaranteed one (1) year from date of final acceptance.

Executed on this the ______day of ______, 2014. ______Signature and Title Company name (print)

______Address (print) City (print) Zip

______Phone, email, etc.

______Contractor's Federal Tax ID/SS Number

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING FOR

Bernice Lowe 1620 Collier Dr. Midfield, Al. 35228 (205) 582-2351 Case: LB-14-1

BID #7-15

IMPORTANT: Contractors bidding this scope of work acknowledge and agree that if awarded this job that you will sign the contract AND begin work on this project within fifteen (15) days of verbal or written PO notification ( unless other arrangements are submitted in writing AND agreed upon by Community Development).

You MUST list your proposed start date on the last page for consideration.

WORK WRITEUP Property Owner: Bernice Lowe Address: 1620 Collier Dr. City and State: Midfield, Al. 35228 Phone: 582-2351 Case No: LB-14-1 JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Bernice Lowe(Continued)

The undersigned Contractor, ______, After (Print Company Name) Careful Examination and Consideration, Bids the Following;

Submission of a bid is evidence that the bidder has thoroughly examined the site and has knowledge of the property, the scope of work, and local jurisdiction requirements. All work shall comply with 2009 ICC codes, the intended scope of work, the Contract Documents, Lead Reduction Safe Work Practices, and the EPA’s lead RRP rule. In the event this scope of work has an error, omission, conflict, or ambiguity, the most stringent Code, regulation, and the County’s intent shall govern. Correct all collateral damage that is caused by the following work specifications to a finish quality. Contractor must be trained and certified by an approved EPA trainer for RRP before bidding and a contract can be awarded.

You MUST include your PROPOSED START DATE on the last page (consider lead time to be a maximum of fifteen (15) days after the bid opening date).

NOTE: 1) The contractor and subs must obtain all permits, send a copy to Dennis Sammons, and have permits properly posted BEFORE the start of work. 2) The contractor must submit to ALL inspections and documentation that is called for in this scope of work. 3) The contractor must submit all paperwork, including vendor invoices as required, BEFORE a final inspection will be scheduled. 4) Contract time will accrue from the start date until all work passes final inspection from Community Development. **Failure to perform any of the above will result in having to do re-work, failed inspection fees, and possible suspension from being awarded future contracts.

Roof Replacement

$______Remove all existing roofing materials down to the bare decking. __ Remove Turbine Attic Vent and close opening. __ Remove old gas water heater vent not in use, and close opening. (water heater is now electric) ***Confirm nothing is connected to old water heater vent in attic*** __ Replace all weak, rotten, deteriorating, broken or substandard decking, framing, fascia, soffit, and trim. The finished roof must be stiff with a uniform slope and appearance. __ Properly dispose of all debris immediately at the end of each day. Use a magnetic sweep daily around the perimeter of the house and rake away all other debris daily. __ Cut a 1” opening on each side of all ridge beams, at the ridge to vent attic, and cover with steel hardware cloth before any roofing or ridge cap is installed. Contact Dennis Sammons for inspection after repairs are made and before closing or covering with felt. __ Clean the roof, free of all debris, and loose granules, and install 30 pound felt. __ Install a, (minimum 29 gauge) raised rib metal roof with valley flashing, drip edge, rake trim, and large ridge caps. (color is owner’s choice)(minimum 20 year paint warranty) __ Installation includes new flashing, new boots for all vent pipe’s, and manufacturer recommended fasteners installed in a uniform pattern. (Paint all vents to match roof.)

JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Bernice Lowe(Continued)

Gutters $______Repair all aluminum fascia on entire house before gutter installation. __ Install a seamless gutter system for the entire house. (owner’s choice of color) __ The gutters will have the proper slope, downspouts, inside corner, splash guards, and all other necessary hardware, including a leaf guard system. Downspouts will include extensions to expel water away from the house, with stone splash blocks.

Weatherization $______Add additional attic insulation to bring the total R Value up to R30. The insulation must be evenly distributed and all soffit vents will remain open and not be covered.

NOTE: The Contractor is responsible for covering and protecting any and all of homeowners contents.

Safety Modifications $______Install new battery powered Smoke detectors in all bedrooms. __ Install a new combination Smoke & Carbon Monoxide detector in the hall. __ Install a minimum of 2 pound ABC household fire extinguisher in the kitchen.

Plumbing Repairs $______Remove existing tub faucet in the bathroom, and install a Delta or Moen, chrome plated brass, anti-scald shower valve, tub filler, and shower head . __ Install four (4) stainless steel handicap bars with concealed flanges to ANSI A117.1 specs in the shower, and two (2) beside, and behind the toilet. __ Install a Delta 52001DS slide/grab bar shower massage with stainless steel line centered in control wall. __ Install a curved wall mounted shower rod and premium quality antimicrobial shower curtain. __ Replace the faucet in the bathroom with a Delta or Moen Classic Single Handle faucet and new chrome plated brass cut off valves and stainless steel supply lines. __ Replace the faucet in the kitchen with a Delta Classic Single Handle Side Sprayer Kitchen faucet in chrome, (Model # 400-DST or equal) chrome plated brass cut off valves, and braided stainless steel supply lines. (re-seal existing sink to counter top) __ Replace exhaust fan and insure it is vented to exit house. __ Repair all collateral damage. Bathroom is to be complete with no further work needed and all fixtures are to work as intended upon completion.

Ceiling Repair $______Remove all ceilings that have water damag, in the living room, bathroom, and front bedroom, and replace drywall. __ Repair ceiling above water heater. __ Tape, finish, prime, texture, and paint entire ceiling in each room to match color and texture.

Ceiling Fans $______Install two 52” ceiling fan with minimum 3-bulb light kit in the Den, and one in the Living room. ** All ceiling fans will NOT cost less than sixty-four dollars or more than ninety-nine dollars ($64 - $99) each. JEFFERSON COUNTY HOUSING REHABILITATION SPECIFICATIONS AND PRICING

Property Owner, Bernice Lowe(Continued)

All will have 75 watt equivalent CFL “bright or daylight” bulbs designated for use in ceiling fans. Ceiling fans will be Hunter, Harbor Breeze, or Hampton Bay. Each fixture includes mounting hardware and all modifications needed for the fixtures to operate as intended, and without collateral damage or an unsightly appearance surrounding them. ** It is the home owners choice of the style and, color of all fans.

** Contractor must submit a copy of the invoice for all fans, light fixtures, and bulbs with his invoice before a final inspection will be scheduled. ------

Property Owner understands and agrees to the above Work Write-Up.

______Property Owner Bernice Lowe Date

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CONTRACTOR’S TOTAL PRICE (Including O & P) $ ______

Contractor is to furnish all labor, material, equipment, permits and inspections by the applicable Inspection Services, to complete all itemized Work in a workmanlike manner and shall comply with all local, state, and federal codes and standards. This includes, but is not limited to, all ICC codes where applicable; Lead Reduction Safe Work Practices; ANSI A117.1 for accessibility work, and the FHA Minimum Property Standards. Contractor will remove from the site all debris caused by this work daily. All Work will be guaranteed one (1) year from date of final acceptance. LIST YOUR PROPOSED START DATE: ______, 2014.