Maryland Swimming Board of Directors Meeting

November 3, 2010

Meeting was called to order by Raymond at 7:01 PM

Directors Present: Fred Manning, Ellen Doxtater, Bruce Mooney, Don Smith, Tim Pierce, Raymond Brown, Oliver Bennett, Bill Kirkner, Peggy McKissick, Jennifer Frediani, Jeff Scrivener, Pat Kaplan, Tom Slear, Patrick Underwood, Lori James Others Present: Joe Askins, Julio Zarate, Melissa Boughton, Ryan MacDonald, Keith Schertle, Kristin L. Lewis Christian, Chad Cradock, Caitlin Magaw, Matt McDonogh

Adoption of Minutes of Previous Meeting – The May 4, 2010 minutes were reviewed and approved.

Administrative Vice Chairman: No Report

Senior Vice Chairman:

Tom S. reported that an Athlete Rep meeting will be held in early December.

Age Group Vice Chairman: No Report

Treasurer: No Report

Secretary: No Report

Senior Athlete Rep:

Oliver B. reported that athletes would like to discuss and make comments regarding the Championship meet structure.

Senior Coaches Rep:

Jeff S. has emailed coaches to get feedback on restructuring the MD State Championship meet next year. Looking into possibly break the meet into two separate meets…Senior Champs (13 and over) and Age Group Champs (9-10 and 11-12).

Registration/Club Development:

Pat K. submitted a written report which is attached. Pat also reminded Clubs to please send requests for AAAA bag tags to Jennifer Frediani. ([email protected])

ASCA levels for Coaches will be posted on the website. Technical Planning:

Patrick U. reported that CATY was given approval to host a closed Y meet. Meet notices are ready to post through the January RAC meet with the exception of one club that is waiting for a facility confirmation.

Records/National Times Coordinator:

Fred M. reported that the National Age Group Long Course and Short Course Awards have been distributed. (9/30/09-8/30/10) There were 140 Swims in the Top 10. There were 17 first place swims by 7 different swimmers. The Maryland Short Course Top 10 is posted on the website through October 31, 2010. Fred reminded teams to email him when participating in an out of LSC meet. ([email protected])

Safety: No Report

Officials Chair: No report

Open Water: No report

Equipment –

Don S. reported that everything is in good working condition. Don also submitted a written report which is attached.

Disability – No report

Diversity – No report

Hall of Fame – No report

Board of Review – No report

Webmaster – No report

Old Business: None

New Business:

USA Swimming Leadership Conference –

Jeff S. and Tim P. attended the Leadership Conference and provided a written agenda of the meeting. (copy on file)

Highlights of the Conference mentioned were:

*Received Leap II check. *Breakout sessions included ; background check progress, child protection, Team Unify Demo (free to LSC’s, 20 of 56 so far), how to market clubs, work at outreach in summer league programs.

*Opportunity to build great relationships within USA Swimming

*New legislation about Child Protection Act passed in September. Maryland Swimming will be receiving information and we will need to disseminate to clubs. (Raymond included that he is the point person if there is an issue. Local law enforcement must be notified.)

Club Leadership and Business Management Course (CLBMS) –

Bill Kirkner circulated a copy of the Request for Proposal (RFP) to host a USA Swimming CLBMS. (copy attached) Bill reported that a CLBMS course has been scheduled for January 9, 2011. JCC is currently taking registrations and is the point of contact. JCC is available to host, however, if another club would like to host they may fill out the RFP that is will be posted on the website.

Catch the Spirit Camps –

Bill circulated copies of the RFP to host a USA Swimming “Catch the Spirit” Camp. The RFP’s will be posted on the website. Catch the Spirit camps are select style camps offered by LSC’s for Diversity Outreach. USA Swimming will help fund and support up to four camps and provide many resources. The staff should be selected from the LSC at large…the bid is for the facility. There are two different types of camps offered…a “One Day” and “Multi-Day” Camp. The RFP’s are due to Raymond by December 6, 2010.

Audit –

Tom Slear, Chairman of the Audit committee, is currently looking into firms to conduct the audit. The proposal for the Audit will be for the last fiscal year. (9/30/09-8/30/10) This will include a management letter with recommendations.

Scheduling/Dual Meets –

Patrick U. and Matt M. reiterated that Dual meets have to be turned in at the Coaches scheduling meeting.

90 Day Requirement –

Patrick reminded teams that meet notices must be submitted to the Technical Planning Chair 90 days prior to the meet. Teams that do not adhere to this rule will lose the right of first refusal for their meet. Long Course Champs/Unity Meet –

There was a discussion among the board about the benefits of hosting a Maryland Long Course Championship meet. Patrick will look into dates to host the meet at CBAC…possibly 7/29, 7/30 and 7/31 or 8/5, 8/6, and 8/7.

*Maryland Swimming made a donation that was established in honor of Fran Crippen.

*Peter Clark will be here Saturday, January 8, 2011 to hold the CLBMS course for the LSC Board members at Loyola.

Meeting adjourned at 8:49 pm.

Respectfully Submitted,

Lori James